Office Manager

LEARN Charter School Network; Chicago (IL); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Wellness Benefits

Paid vacation

Paid holidays

Disability insurance

Life insurance

403B Contribution + 4.5% matching

Job summary

LEARN Charter School Network in Chicago seeks an experienced Office Manager to support campuses across the network. You will handle enrollment processes, student records, and admin tasks, ensuring confidentiality and compliance.

The role requires strong computer skills (PowerSchool, ASPEN, Excel), 40–50 WPM, and the ability to collaborate with staff, families and students to keep operations running smoothly.

Qualifications

• Demonstrated record of living LEARN's Core Values.
• Experience with computers including software (Excel) and student information management systems (PowerSchool and ASPEN).
• Evaluate and improve processes.
• Perform responsible, accurate and timely clerical work.
• Understand and carry out oral and written directions.
• Type at least 40-50 WPM.
• Establish and maintain professional relationships.
• Communicate accurately, courteously and effectively to different audiences.

Responsibilities

• Interacts frequently with staff, parents, students, instructors, visitors and community members.
• Manages student enrollment processes including family outreach and marketing.
• Responsible for the maintenance, care, security and integrity of student records.
• Updates all records and maintains a detailed filling system related to student information management systems (i.e. attendance, grades, health records, etc.). Adheres to confidentiality.
• Ensures that the school is in compliance and meets all necessary administrative deadlines, requirements, etc.
• Provides administrative support to the Principal and performs tasks efficiently and professionally.
• Oversees staff attendance reporting.
• Facilities the ordering and receiving supplies for the office and school (i.e. purchase order process).
• Provides Tier 1 tech support as needed (backup to IT support staff).
• Establishing and maintains the organization of the school office.

Skills

Typing 40-50 WPM

Strong communication

Professional relationships

Education

Associates degree

Tools

PowerSchool

ASPEN

Excel

Job description

Founded in 2001, LEARN is a network of high-performing college preparatory, tuition-free public elementary and middle schools with the mission of providing children with the academic foundation and ambition to earn a college degree. There are 11 LEARN Schools serving 4,100 students in grades PK-8 across Chicago, Waukegan, North Chicago, and Washington, D.C.

It is our goal to create an environment, on every campus, in which our staff members feel supported, respected, and appreciated. Our staff work together at each school and across the network to share ideas, problem solve, and innovate to move our schools and students beyond the expected. LEARN has been honored by having one of our school leaders recognized as the 2022 Principal of the Year by the Illinois Network of Charter Schools, in addition to LEARN 9 Waukegan earning a Exemplary school designation by the Illinois State Board of Education. LEARN also received a $7 million dollar gift from Mackenzie Scott in honor of our positive impact on education in Chicago.

LEARN’s mission remains crystal clear: to provide children with the academic foundation and ambition to earn a college degree. LEARN is currently looking for hard-working and passionate professionals that are dedicated to transforming public education.

What You’ll Do

As an Office Manager, your critical tasks will include but not be limited to:

Essential Job Functions

• Interacts frequently with staff, parents, students, instructors, visitors and community members
• Manages student enrollment processes including family outreach and marketing
• Responsible for the maintenance, care, security and integrity of student records
• Updates all records and maintains a detailed filling system related to student information management systems (i.e. attendance, grades, health records, etc.). Adheres strictly to the policy of maintaining confidentiality
• Ensures that the school is in compliance and meets all necessary administrative deadlines, requirements, etc.
• Provides exceptional administrative support to the Principal and performs tasks in an efficient, professional and timely manner
• Oversees staff attendance reporting
• Facilities the ordering and receiving supplies for the office and school (i.e. purchase order process)
• Provides Tier 1 tech support as needed (backup to IT support staff)
• Establishing and maintains the organization of the school office

Qualifications

• Have a demonstrated record of living LEARN's Core Values
• Have experience working with computers including software (such as Excel) and student information management systems (i.e. Powerschool and ASPEN)
• Evaluate and improve processes
• Perform responsible, accurate and timely clerical work
• Understand and carry out oral and written directions
• Type at least 40-50 WPM
• Are able to establish and maintain professional relationships
• Can communicate accurately, courteously and effectively –orally and in writing –to different audiences

Preferred

• You are bilingual
• Experience as an Office Manager or senior receptionist with 5 + years in a school setting preferred.
• Associates degree
• Ability to develop and maintain budgets

Benefits Summary

We offer a comprehensive and competitive benefits package for all full time employees, including:

• Medical, Dental and Vision Insurance
• Wellness Benefits: Online Mental Health Support, free on site COVID testing
• Paid vacation, personal days, paid holidays, including 5 days off every 23 days in a school year
• Short and long term disability
• Paid life insurance
• 403B Contribution + 4.5% matching as eligible

Working Conditions and Physical Demands

Nature of work required an ability to operate standard business office equipment. Required ability to communicate and exchange information, collect, compile and prepare work documents, set-up and maintain work files. Majority of work is performed in a general office environment. May require participation and attendance at organization sponsored events and meetings.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of LEARN Charter School Network. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.