Office Manager

Marcel Digital; Chicago (IL); Hybrid; USD 55,000 - 75,000; Full time

Job summary

Marcel Digital, a Chicago-based digital marketing and software engineering agency, seeks an Office Manager to support the Head of Administration. This role blends legal support, office administration, and financial management to keep day-to-day operations running smoothly.

The ideal candidate has 2–3 years of experience, proficiency with Google Drive/Docs/Sheets and Microsoft Word/Excel, and familiarity with QuickBooks Online.

Qualifications

• 2–3 years of experience.
• Experience with Google Drive, Docs, and Sheets.
• Experience with Microsoft Word and Excel.
• QuickBooks Online Accounting Software preferred.
• Bachelor’s Degree required.
• Affinity for multi-tasking and keen eye for detail.
• Excellent communication skills and self-motivation.
• Ideal candidate aligns with Marcel’s mission and community.

Responsibilities

• Contract management and coordination with clients and outside counsel.
• Bookkeeping, monthly invoicing, accounts payable, and time/materials billing.
• Office management: policies, supplies, IT coordination, vendor liaison, file management.
• Event planning: yearly retreat, holiday party, on-site events, travel arrangements.
• Human Resources support: benefits administration, onboarding/offboarding, recruitment scheduling.

Skills

Google Drive

Google Docs

Google Sheets

Microsoft Word

Microsoft Excel

Communication skills

Self-motivated

Attention to detail

Multi-tasking

Education

Bachelor's Degree

Tools

QuickBooks Online Accounting Software

Job description

(Please note that we will only consider local candidates for this hybrid role.)

Marcel Digital is a Chicago-based, award-winning digital marketing and software engineering agency, proudly independent since 2003. We specialize in driving measurable growth for mid-size organizations through integrated strategies across paid media, SEO, analytics, and software engineering.

At Marcel, we invest in becoming exceptional at what we do. From sending team members to top industry conferences around the world to hosting hands-on learning sessions and fostering daily peer-to-peer collaboration, we believe growth is a shared journey. If you're passionate about doing meaningful work with smart, kind people - we’d love to meet you.

The expected salary range for this position is $55,000 to $75,000 annually.

Description:

The role and responsibility of the Office Manager includes working closely with the Head of Administration. This multifaceted role combines legal support, office administration, and financial management to ensure a smooth day to day operation at Marcel. The ideal candidate is proactive, trustworthy, able to manage competing priorities, and comfortable working independently in a fast paced environment.

• Responsibilities include, but are not limited to:
  • Contract management, think paralegal
    • Facilitate communication between prospect or client and Marcel, and when needed outside counsel
    • Maintain up to date contract templates
    • Manage the contract lifecycle by coordinating contract creation, revisions, amendments, renewals, execution, document retention, and ongoing maintenance to ensure accuracy, compliance and accessibility of all contractual records
  • Bookkeeping
    • General bookkeeping
    • Monthly invoicing
    • Process accounts payable
    • Time and materials billing
    • Assist with closing the month
    • Sourcing Order for vendors
    • Client PO/IO billing
    • Assist with budgeting and cash flow monitoring
  • Office Management
    • Oversee daily office operations and ensure efficient workflow
    • Maintain office policies, procedures, and administrative systems
    • Order and manage office supplies
    • Coordinate maintenance, equipment, and technology needs
    • Coordinate with IT, insurance providers, and outside vendors
    • Maintain virtual file management system and ensure compliance with firm policies
    • Liaison with our co‑working space
    • Schedule leadership dinners
  • Event planning
    • Yearly retreat
    • Yearly holiday party
    • Yearly on‑site
    • Book employee travel
    • Anniversary benefit management
    • Assist teams with planning monthly events
    • Champion and thought partner on driving our culture
  • Human Resources
    • Assist Head of Administration with Insurance Benefits Administration
    • Assist Head of Administration & CEO with Corporate Insurance Policies
    • Assist the recruitment team with interview scheduling
    • Manage the onboarding and offboarding
• Qualifications:
  • 2-3 years of experience
  • Experience with Google products including Drive, Docs, and Sheets.
  • Experience with Microsoft products including Word and Excel
  • Experience with Quickbooks Online Accounting Software preferred
  • Bachelor’s Degree required
  • Affinity for multi-tasking
  • Keen eye for detail
  • Can both follow and improve upon internal processes
  • Excellent communication skills.
  • Self motivated
  • Ideal candidate has an interest in making a difference. The ideal candidate cares about themselves, their work, their coworkers, and their community.
  • The ideal candidate champions the department’s mission & vision in cultivating an environment where one is proud to work at Marcel.

Benefits:

Marcel offers a competitive salary, comprehensive benefits, and a flexible, collaborative work environment. You’ll have meaningful autonomy, influence how analytics is delivered to clients, and help shape the future of Marcel’s analytics practice.

We value curiosity, craftsmanship, and continuous improvement. If you’re excited about building analytics systems that people can actually trust, and using data to drive smarter decisions, we’d love to hear from you.