Office Manager

Energy Vault; Chapel Hill (NC); On-site; Part time

Job summary

Energy Vault is seeking a part-time Office Manager for their Chapel Hill location. The successful candidate will support various programs, handle administrative tasks, and assist with financial management. Ideal applicants will have strong organizational skills, proficiency in Microsoft Office 365, and a dedication to the organization's mission.

Qualifications

• 1-2 years' office experience required.
• Proficiency in Microsoft Office 365, especially Excel.
• Positive attitude and commitment to the organization's mission.

Responsibilities

• Serve as primary contact for office operations and visitors.
• Manage bills, check requests, and budget tracking.
• Coordinate with IT for maintenance and troubleshooting.

Skills

Organizational skills

Multitasking skills

Troubleshooting skills

Financial reasoning

Professional communication

Team orientation

Self-motivation

Flexibility

Tools

Microsoft Office 365

Job description

Title: North Carolina Office Manager

Line of Business/Division: Operations/NC Office

FLSA Status: Non-Exempt/Part-Time (20 hours/week)

Reports To: North Carolina State Director

Number of Positions Reporting To This Position: 0

Location: Chapel Hill, NC

Job Highlights

The NC Office Manager provides a wide range of project support to the North Carolina (NC) Office, including programs like Strategic Giving, Resourceful Communities, Working Forest Fund, and Conservation Acquisitions. Located in The Conservation Fund’s office in Chapel Hill, NC, this role handles all administrative functions to ensure smooth and efficient office operations.

Responsibilities

Administrative

• Serve as the primary contact for visitors, deliveries, and solicitations.
• Purchase supplies, equipment, and furniture as needed.
• Maintain office machines and arrange for service.
• Coordinate with the landlord regarding building maintenance.
• Distribute office keys to new employees, interns, volunteers, and consultants as appropriate.
• Manage mail and shipments, including outgoing and express deliveries.
• Support office staff with filing, scheduling, and event coordination.
• Coordinate office setup, moves, and furniture arrangements.
• Perform other office management duties as needed.

Information Technology

• Coordinate with IT to maintain servers, backups, and troubleshoot issues.
• Assist with Office 365 and other software support.

Financial Management

• Manage bills and prepare check requests.
• Allocate expenses among NC programs.
• Coordinate with finance staff on financial matters.
• Assist in preparing the annual budget and tracking expenditures.

Qualifications

• Minimum 1-2 years’ office experience.
• Excellent organizational and multitasking skills.
• Basic troubleshooting skills for hardware, software, and network issues.
• Strong financial reasoning and budgeting skills.
• Professional communication skills for diverse audiences.
• Proficiency in Microsoft Office 365, especially Excel.
• Positive attitude, flexibility, and team orientation.
• Self-motivated with the ability to work independently.
• Willingness to work occasional evenings or weekends.
• Commitment to the organization’s mission.

Preferred Qualifications

• Office management and administrative experience.
• Familiarity with nonprofit organizations.
• Certified Notary (a plus).

Physical Demands & Work Environment

• Extended sitting or standing at a desk.
• Walking and occasional lifting of up to 50 lbs.
• Office setting with time-sensitive deadlines.
• Estimated 10% travel; reliable transportation needed.

Compensation & Benefits

This is a part-time role with a salary of $23-$26/hour. Benefits are not included.

This description may evolve; duties can change at any time.

Equal Opportunity Statement

We encourage applicants from diverse backgrounds and underrepresented groups. The Conservation Fund is an Equal Opportunity Employer committed to inclusive hiring practices.