Office Administrator for Architecture Firm

Sailer Design LLC; Nolensville (TN); On-site; Part time

Job summary

A leading architecture firm, Sailer Design LLC, is seeking a part-time Office Administrator to support operations in Nolensville, TN. The role includes managing office communications, assisting with project management, and providing administrative support while promoting a professional environment. Ideal candidates are detail-oriented and possess strong organizational skills.

Qualifications

• Experience in administration or project management is a plus.
• Strong communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Responsibilities

• Provide general administrative support including answering phones.
• Coordinate photography and videography for projects.
• Assist with project scheduling and preparation of architectural submittals.

Skills

Organizational skills

Communication

Attention to detail

Time management

Proficiency in Microsoft Office

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Adobe Acrobat

Job description

Office Administrator for Architecture Firm

Office Administrator for Architecture Firm

2 days ago Be among the first 25 applicants

This range is provided by Sailer Design LLC. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$25.00/hr - $27.00/hr

Direct message the job poster from Sailer Design LLC

Sailer Design is seeking an outgoing and detail-oriented Office Administrator with a passion for beautiful, high-end homes to join us part-time in our office.

WHY SAILER DESIGN

Sailer Design is a residential architecture firm located 20 miles outside of Nashville in Nolensville, TN. Owner/Architect, Alyson Sailer, has over 20 years of experience in combining fundamental architectural design principals, historically rooted styles, and functional, innovative floor plans. Sailer Design specializes in custom luxury residences and high-end speculative homes ranging from 4,000 square feet to over 12,000 square feet.

The Office Administrator plays a crucial role in ensuring the smooth and efficient operation of our architecture firm, supporting the architect and project manager in delivering successful projects.Architecture or Real Estate experience preferred but not required.

SKILLS AND QUALITIES

·Commitment to maintaining a high standard of professionalism in all interactions

·Strong organizational and time management skills

·Excellent communication skills - both written and verbal

·Answers phone and emails with a smile

·Attention to detail and has the ability to catch errors and ensure accuracy in all work

·Ability to work independently and as part of a team

·Ability to identify and resolve issues in a timely manner

·Proficiency in Microsoft Office Suite and Adobe Acrobat

·Knowledge of AutoCad and Adobe Photoshop a plus, but not required

KEY RESPONSIBILITIES

Administrative Support:

Provide general administrative support to staff, including answering phones, scheduling meetings, and handling correspondence with clients.

Coordinate photography and videography for newly completed projects.

Project Management Support:

Assist with project-related tasks, such as scheduling projects, tracking project milestones, sending deliverables, and preparing architectural submittals.

Client Communication

Act as an initial point of contact for clients and vendors, handling inquiries and relaying information.Maintain ongoing communication with clients and vendors via phone and email.

Office Operations

Maintain office supplies, manage the conference area including set up for meetings, and ensure the office environment is organized and functional.

Technical Support

Coordinate basic technical support for software and hardware with IT provider, troubleshoot minor issues, and assist with printing and copying.

Support Accountant with invoicing, contract writing, project reports, and other financial-related tasks.

DESCRIPTION

The Office Administrator is an hourly position at 25 hours per week with compensation based on skill set. Hours will be 9-2 in our office. Pay will range between $25-$27 per hour.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Part-time

Job function

• Job function

  Administrative

• Industries

  Architecture and Planning

Referrals increase your chances of interviewing at Sailer Design LLC by 2x

Get notified about new Office Administrator jobs in Nolensville, TN.

Brentwood, TN $43,000.00-$47,000.00 4 months ago

Franklin, TN $47,729.00-$51,940.00 1 week ago

Executive Assistant, International Emerging Operations

Franklin, TN $53,695.00-$58,433.00 6 days ago

ADMINISTRATIVE SERVICES ASSISTANT 5 - 06102025-68432

Executive Assistant, Amazon Transportation Services

Executive Assistant to Chief Executive Officer

Franklin, TN $50,000.00-$60,000.00 15 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.