Office Manager

University of Louisiana at Monroe; Breard (LA); Vor Ort; USD 40.000 - 55.000; Vollzeit

Zusammenfassung

University of Louisiana at Monroe seeks an experienced administrative professional to oversee the CAES Dean's Office and provide executive support to the Dean. The role requires independent judgment in non-routine situations and supervision of administrative staff within the college.

Responsibilities include payroll and personnel records, budget-related tasks, HR forms, and coordination with four schools’ undergraduate and graduate programs.

Qualifikationen

• Three years’ administrative experience with clerical duties.
• Ability to communicate effectively (verbal and written).
• Proficiency in Microsoft Office (Outlook, Word and Excel); ability to learn new technologies.

Aufgaben

• Oversee operations of the CAES Dean's Office and provide administrative support to the Dean.
• Direct administrative assistants in the college as needed and communicate with the public and University personnel.
• Maintain files and central records; prepare payroll and personnel records; support four schools in the college.

Kenntnisse

Admin experience 3+ yrs

Communication skills

MS Office proficiency

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Jobbeschreibung

To oversee the operations of the CAES Dean's Office and provide administrative assistant support to the Dean. Independently exercise a high degree of judgment and initiative in determining the approach/action to take in non-routine situations. Provide direction to administrative assistants in the college as needed. Effectively communicate with the public and other University personnel.

70% Performs and supervises administrative support activities such as

maintaining files and central records and preparation of payroll and

personnel records. In addition to service to the Dean of the college, the

holder of this position provides service to the four schools in the college,

which provide undergraduate and graduate programs of instruction, and

several community service programs.

Maintain a working knowledge of all University policies and procedures

regarding students, faculty, staff, and civil service. Make

recommendations and implement procedures to improve operations and

keep the office functioning smoothly.

Review correspondence and receive telephone calls related to the most

sensitive and confidential matters and determines appropriate action to be

taken. Independently composes and types correspondence involving

complex, sensitive, and non-routine matters.

Prepare and process forms for new hires (faculty, classified staff, and unclassified staff - Using the NeoED system). A working knowledge of the university hiring process.

Prepares Human Resources forms such as Payroll Action Forms and maintains faculty personnel files, part-time faculty files and classified and unclassified personnel files.

Prepares budget related forms for faculty. Also process forms for changes in employment for faculty, classified staff and unclassified staff,

such as degree updates, resignations, retirements, promotion/tenure, etc.;

Prepare paperwork for Grants, Professorships, etc. for faculty payroll.

Assesses importance of issues or conflicts, and briefs supervisor.

30% Review and update faculty information in the Faculty Roster System.

(Each semester/term). Collect updated faculty CVs during the Spring semester (March).

Meet with Administrative Assistants in the College as needed to provide

updates in procedures.

Assist the Associate Dean with part-time employee paperwork during

each academic term; and assist with necessary duties during a term or

semester.

• Three years’ administrative experience in which clerical work was a major duty.
• Ability to communicate effectively (verbal and written).
• Proficiency in using Microsoft Office software (Outlook, Word and Excel); ability to learn new technologies.