Office Manager

FOL Management; Bay Harbor Islands (FL); On-site; USD 48,000 - 70,000; Full time

Benefits offered by this job

Health and Wellness

Time Off PTO and paid holidays

401(k) retirement plan

HSA/FSAs

Employee discounts

Job summary

Flow is seeking an organized Office Manager for its Miami HQ, based in Bay Harbor Islands, FL. You will handle administrative tasks, inventory, vendor relationships, event planning, onboarding logistics, and support across Design, People Ops, IT, Finance, and more.

As a friendly, proactive team member, you’ll keep offices running smoothly, coordinate meetings, manage supplies, and assist in special projects while collaborating across departments to create an efficient, welcoming environment.

Qualifications

• 2+ years of experience in administrative support, operations or hospitality.
• Strong communication and organizational skills.
• Comfortable managing vendor relationships and event support.

Responsibilities

• Provide essential support to all staff, including coordinating meetings and materials.
• Provide event support and planning for meetings and staff events.
• Manage vendor relationships for cleaning, supplies, plants, and repairs.
• Coordinate office repairs and maintenance and ensure spaces are well organized.
• Support HR and IT with onboarding logistics and equipment coordination.
• Assist in special projects across People Ops, Finance, Real Estate, IT and Design.

Skills

Administrative support

Operations

Hospitality mindset

Vendor relationships

Event planning

Communication

Organization

Tools

Basic IT tools

Job description

About The Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role:

We’re looking for an organized, proactive, and hospitality-minded Office Manager to be based in Flow’s Miami HQ. This pivotal role involves managing various administrative tasks such as inventory management, vendor relationships, event management, new hire experience and more. Additionally, you will demonstrate excellent organization and communication skills, manage logistics and enhance organizational workflows to ensure seamless operations.

This role involves supporting various organizational functions and assisting in projects spanning areas such as Design & Construction, People Ops, IT, Finance, and beyond as needed.

This role is based full time at Flow's Miami HQ in the Bay Harbor Islands, FL.

Responsibilities:

• Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials
• Provide event support and planning for meetings and staff events including logistics, research & planning, day-of support and invoice/billing management
• Manage vendor relationships for cleaning services, supplies, plants, and repairs
• Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)
• Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored
• Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination
• Act as a go-to resource for new hires beyond day one—help them acclimate and understand how you can support them
• Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design
• Other various/ad hoc administrative duties as needed

Ideal Background

• 2+ years of experience in administrative support, operations or hospitality
• Strong communication and organizational skills
• Comfortable managing vendor relationships and event support
• Warm, approachable demeanor with a proactive mindset
• Ability to multitask and prioritize in a fast-paced, dynamic environment
• Familiarity with basic IT tools and comfort collaborating across departments

Benefits

• Health and Wellness Comprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On-staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings
• Time Off PTO and paid holidays
• Financial 401(k) retirement plan, healthcare and dependent care FSAs, HSA-compatible plan options with annual employer HSA funding and pre-tax commuter benefits
• Life at Flow Weekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.