Office Manager

Flowlife; Bay Harbor Islands (FL); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Health and Wellness benefits

PTO and paid holidays

401(k) retirement plan

Weekly catered lunches

Employee discounts on hotel stays

Job summary

Flowlife is seeking a proactive Office Manager for its HQ in Bay Harbor Islands, FL. The ideal candidate will manage administrative tasks, vendor relationships, and support various organizational functions. Responsibilities include coordinating meetings, logistics, and enhancing workflows to ensure smooth operations.

Applicants should have at least 2 years of experience in administrative support and possess strong communication and multitasking skills. This role is essential for creating a vibrant working environment.

Qualifications

• 2+ years of experience in administrative support, operations, or hospitality.
• Warm, approachable demeanor with a proactive mindset.
• Comfortable managing vendor relationships.

Responsibilities

• Provide essential support and coordinate meeting logistics.
• Manage vendor relationships for cleaning services and supplies.
• Support HR and IT with onboarding logistics.

Skills

Strong communication and organizational skills

Vendor management

Event support

Multitasking

Job description

About the Company

At Flow, we’re reimagining what it means to live, work, and connect. More than just a real estate company, Flow is a brand, a technology platform, and an operations ecosystem spanning condominiums, hotels, multifamily residences, and office spaces. We’re building a new kind of living experience: one that’s flexible, connected, and designed to create genuine community and real value for the people who call Flow home.

Our mission is oneness: prioritizing our residents and their experiences, and fostering connection with ourselves, their neighbors, and the natural world. By putting people at the center of everything we do, we’re creating vibrant, human-centered communities where life, work, creativity, and play all come together in one place.

About the Role

We’re looking for an organized, proactive, and hospitality‑minded Office Manager to be based in Flow’s Miami HQ. This pivotal role involves managing various administrative tasks such as inventory management, vendor relationships, event management, new hire experience and more. Additionally, you will demonstrate excellent organization and communication skills, manage logistics and enhance organizational workflows to ensure seamless operations.

This role involves supporting various organizational functions and assisting in projects spanning areas such as Design & Construction, People Ops, IT, Finance, and beyond as needed.

This role is based full time at Flow's Miami HQ in the Bay Harbor Islands, FL.

Responsibilities

• Provide essential support to all staff, including serving as the key point of contact and coordinating meeting logistics, communications, and materials


• Provide event support and planning for meetings and staff events including logistics, research & planning, day‑of support and invoice/billing management


• Manage vendor relationships for cleaning services, supplies, plants, and repairs


• Coordinate office repairs and maintenance (e.g., damaged wallpaper, broken accessories, millwork issues)


• Maintain soft seating areas, conference rooms, executive offices, and common spaces—ensure furniture is properly staged, and clutter is removed or stored


• Support HR and IT with onboarding logistics, including desk setup, welcome materials, and equipment coordination


• Act as a go‑to resource for new hires beyond day one—help them acclimate and understand how you can support them


• Support other functional areas and members of the organization’s leadership team with special projects that may include People Ops, Finance, Real Estate, IT and Design


• Other various/ad hoc administrative duties as needed

Qualifications

• 2+ years of experience in administrative support, operations or hospitality


• Strong communication and organizational skills


• Comfortable managing vendor relationships and event support


• Warm, approachable demeanor with a proactive mindset


• Ability to multitask and prioritize in a fast‑paced, dynamic environment


• Familiarity with basic IT tools and comfort collaborating across departments

Benefits

We take care of our people so they can do their best work.

• Health and WellnessComprehensive medical, dental, vision, disability, and life insurance and parental leave benefits. On‑staff doctor, free therapy through SpringHealth, acupuncture, an Employee Assistance Program, and other wellness offerings.


• Time OffPTO and paid holidays.


• Financial401(k) retirement plan, healthcare and dependent care FSAs, HSA‑compatible plan options with annual employer HSA funding and pre‑tax commuter benefits.


• Life at FlowWeekly catered lunches, wellness classes and employee discounts on Flow hotel stays, grocer products, and merch.

Flow is proud to be an equal opportunity workplace and hires regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity and/or expression, pregnancy, Veteran status any other characteristic protected by federal, state or local law. In addition, we provide reasonable accommodation for qualified individuals with disabilities.