Office Management Specialist

PCI Federal; Washington (District of Columbia); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health Insurance

Vision Insurance

Short Term Disability

Long Term Disability

Life Insurance

Pet Insurance

401k and Company Matching

Flexible Spending Account

Tuition Reimbursement

11 Holidays

Job summary

PCI Federal in Washington, DC is seeking an Office Management Specialist to support the Department of State’s Bureau of African Affairs. This 100% on-site role reports to the Program Manager and focuses on ensuring efficient office operations.

The position involves scheduling events and travel, managing clerical duties, organizing files, coordinating with the African Affairs team, and maintaining secure data handling. Candidates must be a U.S.

Qualifications

• Must be a U.S. citizen and able to obtain a Secret clearance.
• Minimum education: High School graduate or equivalent.
• Minimum experience: 4+ years in an office/administrative role.
• Proficient with Microsoft Office and strong organizational skills.
• Ability to handle multiple tasks with accuracy and diplomacy.

Responsibilities

• Manage scheduling for events and travel.
• Oversee clerical, administrative and secretarial duties within the office.
• Allocate resources to enable task performance.
• Coordinate with the Africa Bureau Executive Support Office.
• Arrange meetings, organize files, manage travel, and disseminate information.
• Represent the front office with tact and diplomacy.
• Coordinate agendas, tripbooks and other critical correspondence.
• Maintain security and confidentiality of data.
• Design and implement filing systems and office policies.

Skills

Multi-tasking

Organizational skills

Interpersonal skills

Communication skills

Customer service

Education

High School Diploma or equivalent

Secret clearance eligibility

Tools

Microsoft Office

Job description

Ecke Holding Company LLC, doing business as PCI Federal, was formed under the Poarch Band of Creek Indians Tribe to provide high quality products and services to Federal customers. Ecke is a Muskogee word for “mother” and reflects the role of the holding company. PCI Federal provides the common connection and integration that enables our collective success. Our portfolio of companies share the Tribe’s values of fairness, trustworthiness, commitment to something bigger than self, perseverance, respect for contribution, open, and honest communication, collaboration, open to new ideas and accomplishment. Through these values, PCI Federal focuses on delivering exceptional services that exceed our customers’ expectations.

At PCI Federal, we are passionate about helping our employees meet their professional goals and achieve success, while maintaining work/life balance. We offer an excellent benefits package that includes vacation and personal time off, as well as a generous 401(k) match.

Accessibility:

PCI Federal’s companies are committed to working with and providing reasonable accommodation to individuals with physical and mental disabilities. If you need special assistance or an accommodation while seeking employment, please email [e-mail]. We will make a determination on your request for reasonable accommodation on a case-by-case basis.

PCI Federal and its subsidiaries do not discriminate on the basis of age, sex, race, national origin, religion, marital status, sexual orientation or identity, Veterans or Disability status.

Preference may be extended to qualified Native American Indian candidates.

• Health Insurance
• Vision Insurance
• Short Term Disability
• Long Term Disability
• Life Insurance
• Pet Insurance
• 401k and Company Matching
• Flexible Spending Account
• Tuition Reimbursement
• 11 Holidays

Position: Office Management Specialist

Location: District of Columbia, DC

Remote Status: On-Site

Job Id:317-DOS

# of Openings: 1

Summary:

The Office Management Specialist provides support to the Department of State’s Bureau of African Affairs and reports to the Program Manager. The position is 100% on-site.

Essential Duties and Responsibilities

• Managing the pertinent office within the Bureau of African Affairs to include scheduling for special events and travel
• Monitors clerical, administrative and secretarial responsibilities and tasks among office staff
• Allocation of resources to enable task performance
• Work with the Africa Bureau Executive Support Office to enhance all areas of office support
• Serve as the assistant office information manager by arranging and scheduling meetings or appointments, organizing and preserving paper and computer files, managing special projects, handling travel arrangements, performing research, and distributing information through the use of telephones, mail, and e-mail.
• Must be able to represent the front office with tact and diplomacy while making sure that requirements are met.
• Be prepared to disseminate information, coordinate mailings, proofread documents, etc.
• Coordinating agendas, tripbooks and other critical correspondence
• Receiving and handling information for distribution to staff
• Coordinate office staff activities to ensure maximum efficiency
• Organize orientation and training of new staff members
• Coach office staff on admin procedures
• Design and implement filing systems
• Establish and monitor procedures for record keeping
• Ensure security and confidentiality of data
• Design and implement office policies and procedures
• Ensure office policies and procedures are being adhered to
• Analyze and monitor internal processes
• Monitor and maintain office supplies inventory
• Review and approve office supply acquisitions
• Maintain a safe and secure working environment
• Handle internal office inquiries
• Manage internal staff relations

Education and Qualifications

• Must be a U.S. citizen and possess or be able to obtain a Secret clearance. Preference will be given to those with active security clearance.
• Minimum Education: High School Graduate or equivalent
• Minimum Years’ Experience: 4 years or more
• Proficient in Microsoft Office Suite
• Possess strong multi-tasking and organizational skills
• Strong interpersonal and customer service skills
• Demonstrated written and oral communications skills
• Ability to handle complexity and highly detailed responsibilities
• Experience and ability to work and interact with others and provide excellent customer service
• Ability to prioritize work and make decisions
• Skill and ability in managing multiple concurrent activities of varying complexity, including changing priorities and short turn-around times