Office Management Intern

Ctpboston; Boston (MA); Hybrid; USD 18,000 - 23,000; Part time

Job summary

CTP is seeking an Office Management Intern to support daily office operations and event planning in our Boston office. The role involves coordinating supplies, coordinating lunches and deliveries, and helping plan agency events to foster a welcoming workplace.

You will gain hands-on experience across operations, vendor coordination, and workplace experiences, with opportunities to learn about different teams and build relationships within the agency.

Qualifications

• Must be able to work in the Boston office on Tuesdays and Wednesdays for 16 hours per week.
• Highly organized and dependable with strong attention to detail.
• Proactive, can-do attitude and willingness to jump in wherever needed.
• Friendly and comfortable interacting with coworkers, vendors, delivery people, and building staff.
• Creative and enthusiastic about planning events and experiences that bring people together.

Responsibilities

• Keep the office stocked with coffee, cold brew, creamers, milk, snacks, beverages, and essentials.
• Monitor office supplies and food inventory and replenish as needed.
• Assist with coordinating office lunches and deliveries."
• Help plan and execute agency events, celebrations, and team activities.
• Create a welcoming, energetic office environment, including curating the office playlist.
• Maintain kitchen, pantry, and shared spaces clean, organized, stocked, and welcoming.
• Ensure conference rooms and shared tech areas are set up and ready for use.
• Complete basic office opening and closing procedures and maintain a well-functioning office.
• Receive and locate deliveries and communicate with building staff or vendors as needed.
• Identify maintenance or tech issues and connect with the appropriate team member to resolve them.

Skills

Office operations

Event planning

Vendor coordination

Communication

Job description

CTP is looking for an Office Management Intern.

We love working with talented people, and we continually look for compassionate co‑workers with a collaborative spirit to add to our community. Our work moves quickly and we’re great at coming together to find creative solutions for our clients’ most interesting problems. CTP’s wide array of work can be seen here .

If you’re someone who notices when the coffee is running low, enjoys making a space feel welcoming, and gets excited about planning a fun office activity, this could be a great fit.

You’ll get hands‑on experience in office operations, event planning, vendor coordination, and creating a great workplace experience. Because this role touches nearly every part of the agency, you’ll also have a unique opportunity to get to know people across CTP, learn what different teams and disciplines do, and build relationships throughout the agency. We’ll encourage you to be curious, ask questions, and take advantage of opportunities to learn more about the work happening around you.

In this role, CTP is looking for someone who will contribute to our agency’s success by:

• Keeping the office stocked with coffee, cold brew, creamers, milk, snacks, beverages, and other essentials.
• Monitoring office supplies and food inventory and replenishing items as needed through approved purchases or delivery orders.
• Helping coordinate office lunches, receiving deliveries, and making sure food gets where it needs to go.
• Assisting with planning and executing agency events, celebrations, team activities, seasonal activities, and other fun ways to bring the agency together.
• Helping create a welcoming, energetic office environment, including curating and managing the office playlist.
• Keeping the kitchen, refrigerator, and shared spaces clean, organized, stocked, and welcoming.
• Helping ensure conference rooms, shared technology, and common areas are set up and ready for use.
• Completing basic office opening and closing procedures and helping maintain a comfortable, well‑functioning office throughout the day.
• Receiving and locating office deliveries and communicating with building staff or vendors when needed.
• Identifying maintenance, technology, or office issues and connecting with the appropriate CTP team member to resolve them.
• Making approved office purchases and maintaining receipts and documentation for company-card purchases.
• Pitching in wherever needed to help make the office a great place to work.

Qualifications:

• Ability to work in our Boston office on Tuesdays and Wednesdays, for a total of 16 hours per week.
• Highly organized and dependable, with strong attention to detail.
• A proactive, can‑do attitude and willingness to jump in wherever needed.
• Friendly and comfortable interacting with coworkers, vendors, delivery people, and building staff.
• Creative and enthusiastic about planning events, activities, and experiences that bring people together.
• Curious about people and interested in learning about the different roles and teams within an advertising agency.
• Ability to manage multiple small tasks and priorities throughout the day.
• Strong communication skills and good judgment.
• Comfortable working independently and taking ownership of responsibilities.
• Comfortable using basic workplace technology and learning new apps and systems.
• Previous experience in an office, hospitality, event planning, retail, administrative, or customer‑service environment is a plus, but not required.
• A sense of humor, a collaborative spirit, and appreciation for good coffee are strongly encouraged.

Please note, all employees are required to be in‑office at our CTP location on Tuesdays and Wednesdays.

This is a paid internship at $15 per hour, with an expected schedule of 16 hours each week.

We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment. If you require a reasonable accommodation to complete any part of the application process or in your work once hired, please contact our Human Resources Department.

Applicants must be legally authorized to work in the United States. We do not offer visa sponsorship for this role.