Cleared Senior/Principal Administrative Support, Onsite

Sandia National Laboratories; New Mexico; On-site; USD 48,500 - 89,000; Full time

Benefits offered by this job

Affordable housing

Minimal traffic

Job summary

Sandia National Laboratories is seeking a Cleared Senior/Principal Administrative Support, onsite, to enable cutting edge research and manage mission critical program coordination. You will interact with external sponsors and Sandia management, supporting events, communications, and scheduling within Center 5600 and Cyber Systems Intelligence group.

The role requires a DOE Q-level/SCI clearance (or equivalent) and the ability to work onsite, with responsibilities spanning sponsor relations,

Qualifications

• High school diploma plus 3 years of directly related experience; or equivalent combination of education and experience.
• Ability to work in a team and interact with internal and external senior‑level leaders.
• Excellent attention to detail and ability to work under tight deadlines with focus.
• DOE Q-level security clearance and SCI access, or equivalent.

Responsibilities

• Coordinate project onboarding programs.
• Support Confluence management and sponsor communications.
• Plan and coordinate sponsor events and related trainings.
• Provide cross‑project support with the business team.
• Organize program training sessions and improve workflows.

Skills

Teamwork

Attention to detail

Independent work

Communication (verbal & written)

Prioritization

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Office

Job description

Sandia National Laboratories is the nation’s premier science and engineering lab for national security and technology innovation, with teams of specialists focused on cutting‑edge work in a broad array of areas. Some of the main reasons we love our jobs:

Challenging work with amazing impact that contributes to security, peace, and freedom worldwide

Extraordinary co‑workers

Some of the best tools, equipment, and research facilities in the world

Career advancement and enrichment opportunities

Flexible work arrangements for many positions include 9/80 (work 80 hours every two weeks, with every other Friday off) and 4/10 (work 4 ten‑hour days each week) compressed workweeks, part‑time work, and telecommuting (a mix of onsite work and working from home)

Generous vacation, strong medical and other benefits, competitive 401k, learning opportunities, relocation assistance and amenities aimed at creating a solid work/life balance*

World‑changing technologies. Life‑changing careers. Learn more about Sandia at: http://www.sandia.gov

*These benefits vary by job classification.

Cleared Senior/Principal Administrative Support, Onsite

What Your Job Will Be Like:

Are you passionate about enabling cutting edge research to solve some of the most challenging national security problems? Are you excited to work with a dedicated multidisciplinary team committed to solving the information security challenges facing our nation? As part of our team, you will work to administer and organize a mission critical program while working directly with external sponsors and Sandia management.

The Cyber Systems and Intelligence (5989) group focuses on advanced technologies and cyber security, designing and evaluating solutions for the U.S. Government's Strategic Partnership and Strategic Intelligence Partnership Programs.

We seek a skilled and adaptable General Business Management Administrative Support professional to facilitate program coordination, sponsor events, and assist with project scheduling. This role involves direct engagement with projects in Center 5600, where departments collaborate closely with other Sandia organizations to advance a variety of national security initiatives. In this position, you will interact with staff and management at various levels. You will also collaborate with team members to enhance processes and creatively solve problems.

On any given day, you may be called upon to:

Coordinate project‑related on-boarding programs.

Support communication initiatives by assisting with Confluence management, managing entity account communications and metagroups, etc.

Plan and coordinate project‑related events, ensuring alignment with programmatic goals.

Provide support to multiple projects and programs in conjunction with the business team.

Help organize program‑specific training sessions and workshops, including logistics.

Independently, or with guidance, manage multiple priorities and projects, and produce quality results that meet tight deadlines

Collaborate/coordinate with other administrative and technical staff from internal and external organizations on various tasks

Design processes to enhance workflow

Manage sponsor network data transfers

Track and manage sponsor own equipment

Due to the nature of the work, the selected applicant must be able to work onsite.

Salary Range:

$48,500 - $89,000

*Salary range is estimated, and actual salary will be determined after consideration of the selected candidate's experience and qualifications, and application of any approved geographic salary differential.

Qualifications We Require:

High school diploma plus three (3) years of directly related experience; or equivalent combination of education and experience.

Work and thrive in a team environment and interact with internal and external senior‑level leaders.

Excellent attention to detail and an ability to work at a very focused and tactical level as well as a broader, more strategic level.

Ability to work independently, or with some guidance, organize, prioritize and follow‑through to completion on multiple tasks, often under strict deadlines, frequent interruptions, and competing priorities.

Strong working knowledge of Microsoft Excel, as well as other Microsoft Office Products.

Active DOE Q-level and SCI security clearance (or equivalent DOD Top Secret/SCI).

Able and willing to obtain a DOW SCI.

Qualifications We Desire:

Experience managing Confluence pages or other related software tools.

Strong verbal and written communication skills, to include light editing and document formatting.

Ability to self‑start, work independently, take initiative and ownership of tasks and exercise mature appropriate judgment with only limited or occasional direction to complete those tasks as and when encouraged. We encourage sound decision making and good judgment that may require the individual to develop a sense of when to seek advice or refer a problem to others within the organization.

Experience working with external sponsors at the executive level.

Experience planning and coordinating high level sponsor events with more than 30 participants.

Experience with Enterprise Person.

Experience working on SPP and SIPP projects.

About Our Team:

The Cyber Systems Intelligence department conducts long‑term mission‑focused research addressing national‑scale challenges in cybersecurity, data science, and computer systems. Staff in 5689 address and lead projects tackling key challenges in data science, system understanding, analysis, and cyber experimentation in support of our sponsors.

Posting Duration:

This posting will be open for application submissions for a minimum of three (3) calendar days, including the 'posting date'. Sandia reserves the right to extend the posting date at any time.

Security Clearance:

Position requires a Department of Energy (DOE) SCI security clearance to start, or equivalent active security clearance with another U.S. government agency (e.g., DOD). Sandia is required by DOE to conduct a pre‑employment drug test and background review that includes checks of personal references, credit, law enforcement records, and employment/education verifications. Applicants for employment need to be able to obtain and maintain a DOE Q-level security clearance and SCI access, both of which require US citizenship. SCI access may also require a polygraph examination. If you hold more than one citizenship (i.e., of the U.S. and another country), your ability to obtain these levels of access may be impacted.

Applicants offered employment with Sandia are subject to a federal background investigation to meet the requirements for access to classified information or matter if the duties of the position require a DOE security clearance. Substance abuse or illegal drug use, falsification of information, criminal activity, serious misconduct or other indicators of untrustworthiness can cause a clearance to be denied or terminated by the DOE, resulting in the inability to perform the duties assigned and subsequent termination of employment.

EEO:

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, or veteran status and any other protected class under state or federal law.

NNSA Requirements for MedPEDs:

If you have a Medical Portable Electronic Device (MedPED), such as a pacemaker, defibrillator, drug‑releasing pump, hearing aids, or diagnostic equipment and other equipment for measuring, monitoring, and recording body functions such as heartbeat and brain waves, if employed by Sandia National Laboratories you may be required to comply with NNSA security requirements for MedPEDs.

If you have a MedPED and you are selected for an on‑site interview at Sandia National Laboratories, there may be additional steps necessary to ensure compliance with NNSA security requirements prior to the interview date.

• Affordable housing, reasonable cost of living
• Minimal traffic congestion compared to larger cities