Office & Front Desk Coordinator

SPS North America; San Francisco (CA); On-site; USD 48,000 - 52,000; Full time

Benefits offered by this job

Career Growth

Learning & Development

Bonuses

PTO

Benefits package

Job summary

SPS North America is seeking an Office & Front Desk Coordinator to create a welcoming, seamless experience for clients, visitors, and employees in our San Francisco office.

You will handle hospitality, administrative coordination, and personalized service, greeting guests, coordinating shipments, events, and office operations, while maintaining a professional, discreet demeanor. This role supports a dynamic, fast-paced workplace.

Qualifications

• High School Diploma required; hospitality degree preferred.
• Experience in client-facing or hospitality roles in a corporate setting.
• Strong communication, organization, and problem-solving skills.
• Tech-savvy and proactive in a fast-paced environment.
• Professional and discreet with a polished demeanor.

Responsibilities

• Greet and welcome clients and guests with warmth and professionalism.
• Provide information and arrange services, including transportation and local amenities.
• Support document scanning, printing, and office supply delivery.
• Coordinate catering and assist in planning office events.
• Conduct regular floor walks and maintain common areas and lounges.
• Gather client feedback and identify areas for improvement.
• Be familiar with emergency procedures and guide guests safely.

Skills

Customer service

Communication

Organization

Problem solving

Hospitality mindset

Education

High School Diploma

Hospitality degree preferred

Job description

Reports To: Client Services Supervisor, Client Services Manager, or equivalent leadership
Schedule: Monday–Friday | 8:00 AM – 6:00 PM

Elevate Every Moment

We’re seeking a proactive, client-focused Office & Front Desk Coordinator to transform the office into a welcoming, seamless, and memorable environment. You’ll be the warm welcome in the morning, the thoughtful touch throughout the day, and the fond farewell at the end — creating an exceptional in-office experience for clients, visitors, and employees.

This role combines hospitality, administrative coordination, and personalized service, making it ideal for someone who thrives on delighting others and going above and beyond to exceed expectations.

What You’ll Do

Client Engagement

• Greet and welcome clients and guests with warmth and professionalism
• Anticipate client needs and deliver personalized, thoughtful service
• Maintain client preference profiles to tailor experiences and surprise-and-delight moments
• Build lasting relationships and positively shape the office culture

Office and Concierge Services

• Serve as the central point of contact for client requests, ensuring timely follow-up and resolution
• Provide information and arrange services, including transportation, local amenities, and dining experiences
• Support document scanning, printing, and office supply delivery

Event and Catering Support

• Coordinate catering for meetings and events, ensuring high-quality presentation
• Assist in planning and executing office events, including setup, decorations, and guest management

Workspace Management

• Conduct regular floor walks to ensure common areas are clean, organized, and welcoming
• Monitor and restock supplies, manage printers, and secure unclaimed print jobs
• Maintain client lounges, reception areas, and shared spaces at a high standard

Feedback and Continuous Improvement

• Gather and analyze client feedback to enhance services and improve experiences
• Proactively identify areas for improvement and implement solutions

Emergency Response

• Be familiar with emergency procedures and guide clients and guests safely in emergency situations
• Serve as a point of contact for client safety and well-being

What You Bring

• High School Diploma required, degree in hospitality or related field preferred
• Experience in client-facing or hospitality roles in a corporate setting
• Strong communication, organization, and problem‑solving skills
• Tech‑savvy, adaptable, and proactive in a fast‑paced environment
• Professional, discreet, and service‑oriented with a polished demeanor
• Hospitality or customer service certification is a plus

Physical Requirements

• Ability to lift/move 40–60 lbs. using standard equipment
• Ability to stand, walk, bend, kneel, or sit for extended periods
• Manual dexterity and vision to operate office equipment and perform assigned duties

Why This Role Matters

As a Workplace Experience Ambassador, you are the heartbeat of the office. Every interaction, every thoughtful touch, and every personalized service contributes to an elevated, client‑centric environment that leaves a lasting impression.

Compensation:
The expected compensation is an estimate, and the final offer will depend on skills, experience, location, and other job‑related factors.

Vacancy Status:
This posting is for an existing vacancy.

Pay Range

$35 - $38 USD

WHAT WE OFFER

• Career Growth: An opportunity to enter a job that allows you to learn new skills or use a variety of them that may lead you to uncover other career opportunities.
• Learning & Development: At SPS, we promote a work culture of learning so that you can develop to be the best at what you do.
• We Recognize Talent: We offer a variety of recognition programs for all levels of employees.
• Paid Time Off: Full time: Minimum of 80 hours/calendar year. Part time/temporary: Minimum of 1 hour for every 30 hours worked. PTO amounts may increase based on tenure and/or the assigned account. PTO allows employees to take approved time off for any reason.
• Bonuses: Are available for employee and client referrals for current employees.
• Benefit Offerings:Medical, Dental, Vision, HCFSA, DCFSA, HSA, Commuter Transit and Parking Pre-Tax Plans, Supplemental Life Insurance, Accident Insurance, Critical Illness, Hospital Indemnity, Legal Program, Identify Theft Protection, Pet Discounts, Pet Insurance, Group Home and Auto Insurance, EAP, Short Term Disability, Life Insurance, Education Discounts, 401k w/ matching, and Entertainment Discounts.
  • Note: Please inquire with the Human Resources team for benefit offerings per role as regular positions that routinely are under 30 hours/week may have a different benefit offering.

About SPS

SPS is a global workplace solutions and business transformation company operating in more than 20 countries. Across North America, we help clients enhance workplace experiences and business operations through services including workplace support, physical and digital mailroom solutions, intelligent document processing, reception and concierge services, and other business support offerings.

Our clients include leading organizations across banking, insurance, legal, higher education, professional services, and many Fortune 500 companies.

At SPS we embrace the uniqueness of our employees and are committed to the fair and equal treatment of all people, applicants, and employees by promoting a culture of access, inclusion, equity and diversity.

SPS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, sexual and reproductive health choices, national origin, age, disability, genetics, military status, gender identity or expression, sexual orientation and/or any other status protected by applicable law.

Colorado only: We accept applications for an expected minimum of 5 days from the date it is posted. The posting may remain open longer as needed to ensure a robust and inclusive applicant pool.

To ensure a fair and authentic interview process, applicants may not use AI tools or any other form of real-time assistance during interviews. SPS team members may use transcription or note‑taking technology solely to support accurate interview documentation. No AI or automated decision‑making tools are used to screen, assess, or select candidates for this role. SPS uses the Greenhouse Applicant Tracking System to facilitate application management and recruiting workflows. Human recruiters and hiring managers review applications and exercise independent judgment throughout the hiring process

SPS offers reasonable accommodations in the hiring and employment process for individuals with disabilities. If you need assistance in the application or hiring process to accommodate a disability, you may request an accommodation at any time.

Acknowledgement Section: By submitting an application, by hitting "Submit Application", you certify that the information contained in this application is true and complete. You attest to the fact that the answers provided are correct to the best of your knowledge and ability. You certify that you have not knowingly withheld any information that might affect your chances for hiring. You understand that any false information or omission (including any misstatement) on this application or on any document used to secure this employment can be grounds for rejection of application or, if you are employed by SPS can be grounds for immediate termination from this company.