Office Experience Administrative Assistant Second Harvest of Silicon Valley

CTP Skill Center; San Jose (CA); On-site; USD 46,000 - 50,000; Full time

Job summary

Second Harvest of Silicon Valley is seeking an Office Experience Administrative Assistant for its San Jose campus. This in-person, full-time role supports front desk operations, onboarding, and office administration at the Cypress Center.

The position involves welcoming staff, candidates, and visitors, handling phones and mail, managing badges, and coordinating meeting logistics and events. Strong organizational and communication skills are essential.

Qualifications

• High school diploma or equivalent
• At least 1 year of relevant office experience
• Strong organization and communication skills

Responsibilities

• Greet staff, candidates, and visitors at the front desk and manage reception duties.
• Answer and route phone calls and maintain shared inboxes.
• Sort mail and manage packages and deliveries.
• Issue and manage visitor badges; maintain security protocols.
• Keep meeting rooms and shared workspaces tidy and ready for use.
• Coordinate meeting logistics, room setups, and catering.
• Support staff onboarding and keep office rosters up to date.
• Assist in maintaining office schedules, records, and internal communications.

Skills

Front desk

Phone etiquette

Organization

Communication

Education

High school diploma or equivalent

Job description

Second Harvest of Silicon Valley, one of the largest food banks in the nation, is hiring an Office Experience Administrative Assistant for its San Jose location. This is a full-time, in-person role (Monday–Friday, 8:00 AM–5:00 PM) based at the Cypress Center, 4001 N 1st Street, San Jose, CA 95134.

You will be a welcoming first point of contact for staff, candidates, and visitors: covering the front desk, answering phones, sorting mail, managing shared inboxes and visitor badges, keeping meeting rooms and shared workspaces ready, and coordinating meeting and event logistics such as room setups and catering. You will also support staff onboarding and help keep office schedules, records, and internal communications in order.

The pay range is $33.69–$36.54 per hour. Requirements include a high school diploma or equivalent and at least one year of relevant office experience, along with strong organization and communication skills. A good fit for someone dependable and detail-oriented who wants to support a mission-driven nonprofit fighting hunger in Silicon Valley.