Office Executive / Administration

Seashore Senior Living; Florida; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401k

Paid time off

Job summary

Seashore Senior Living is seeking a highly organized Business Manager to oversee operations, payroll, and resident data in an in-person, full-time capacity.

The role requires strong communication, data analysis, and a proactive approach to improve resident and staff satisfaction while ensuring regulatory and financial objectives are met.

Qualifications

• Must pass a criminal background check and drug test.
• Proven track record in managing all aspects of senior living.
• Strong communication and data analysis skills.

Responsibilities

• Resident onboarding and offboarding.
• Payroll processing and time punch review.
• Accounts receivable and accounts payable.
• Bank deposits and record-keeping.
• Employee onboarding and chart maintenance.
• Census reporting and resident information management.
• Monthly billing and Medicaid submissions.
• Assist with inspections and license renewals.
• Support executive directors and as needed.

Skills

Detail-oriented

Multitasking

People skills

Communication

Analytical thinking

Tools

Google Workspace

Asana

Job description

Job Description

Job Description Benefits:

• 401(k)
• Opportunity for advancement
• Paid time off

Qualifications

This person is detail-oriented, high ability to multitask, is technology savvy, people-oriented and has a proven track record of success in managing all aspects of senior living. They must be focused on resident and staff satisfaction, be able to analyze data and root causes, communicate well, and possess an inner drive to be the best.

• Proficient in Google applications: Gmail, Sheets and Docs
• Technology Proficient
• Proven track record in business office management
• Excellent verbal and communication skills
• A desire to make a difference in the lives of seniors and a commitment to meet the needs of our residents
• Successful experience as an Office Manager for an Assisted Living, Independent Living, or Memory Care facility
• Must pass a criminal background check and drug test

Responsibilities

• Resident Onboarding and Offboarding
• Payroll Processing, time punch review
• Accounts Receivable
• Accounts Payable
• Bank Deposits
• Receipt and Record-Keeping
• Employee Onboarding
• Employee Chart Maintenance
• Census Reporting
• Maintaining Resident Information
• Quarterly Reporting to Corporate
• Staff Training and Continuing Education
• Monthly Billing and Submission to Medicaid Reimbursement
• Assisting with Inspections and License Renewals
• Assisting the Executive Director and Wellness Director as needed
• Asana Reporting and Task Management

About the Role

A successful Business Manager will embrace the systems and processes we have in place and use them to achieve operational excellence while cultivating our unique culture throughout all aspects of the community.

Additionally, this position requires great communication, and creativity in problem solving and providing feedback to ensure that our community is continuously getting better and improving every day.

The ideal candidate for this position is not stopped by barriers, but rather welcomes them as opportunities to climb higher, and rises to the challenge of managing their community to financial, regulatory, and operational success.

We are looking for someone with a passion for their work, who can adapt quickly to challenges, has a high level of integrity and "stick-to-it-ness", can follow through, is dependable, and has attention to detail in administration.

Our beautiful senior living community provides assisted living, memory care, and independent living. We are not a nursing home.

We represent a culture of respect, gratitude, and empowerment.

Job Type

Full-time

Salary

$45,000 - $55,000 per year

Benefits

Paid time off / 401k

Experience

Management: 3 years (Preferred)

Leadership: 1 year (Preferred)

Work Location: In person