Office Engineer

Mace; New York (NY); Hybrid; USD 120,000 - 150,000; Full time

Benefits offered by this job

Hybrid work options

Competitive salary

Job summary

Mace is seeking a Civil/Construction Office Administrator to support the Gateway Program in New York. You’ll assist with distributing project documents, maintaining records, and coordinating with project managers, engineers, subcontractors, and stakeholders to facilitate information flow and keep the project on track.

Join a role emphasizing organization, quality control, and collaboration across field and office teams, with a hybrid work option and a starting salary around $130k, reflecting the

Qualifications

• Bachelor's degree in Civil Engineering, Construction Management, or related field.
• Experience in an engineering or construction office environment, preferably on infrastructure projects.
• Proficiency in project management software and Microsoft Office suite.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.

Responsibilities

• Assist in the preparation, review, and distribution of project documents, including plans, schedules, reports, and correspondence.
• Maintain project records, logs, and documentation in an organized and efficient manner to ensure accuracy and accessibility.
• Coordinate with project managers, engineers, subcontractors, and stakeholders to facilitate communication, information flow, and project updates.
• Manage project submittals, requests for information (RFIs), and change orders, ensuring timely responses and adherence to project requirements.
• Assist in the review of design drawings, specifications, and technical documents to identify discrepancies, conflicts, and potential issues.
• Support project quality control processes, tracking non-conformances, and assisting in the resolution of construction-related queries.
• Collaborate with field personnel to ensure that office-based activities align with on-site construction activities and project milestones.

Skills

Document coordination

Communication

Team collaboration

Multitasking

Education

Bachelor's degree in Civil Engineering or related field

Tools

Project management software

MS Office

Job description

At Mace, our purpose is to redefine the boundaries of ambition. We believe in creating places that are responsible, bringing transformative impact to our people, communities, and societies across the globe. To learn more about our purpose, culture, and priorities, visit our strategy site.

Within our consult business we harness our unique combination of leading-edge practical expertise and project deliveryconsultancy to unlock the potential in every project.

The Project

Mace, as part of MPA delivery partner joint venture of Mace-Parsons-Arcadis, have been selected as the Gateway Development Commissions partners of choice to support the GDC across the Gateway Program in New York, inclusive of the Hudson Tunnel Project.

The busiest rail connection between New York, New Jersey, and the Northeast Corridor, the Hudson Tunnel Project will improve capacity, reliability, and resiliency of commuter and intercity rail transit serving 800,000 daily passengers from Washington, D.C. to New York and New England. A milestone project supported by the bipartisan Infrastructure Investment and Jobs Act (IIJA), the project is slated to receive nearly $12 billion in federal funding, the largest investment in a mass transit project in modern history.

Our Values Shape The Way We Consult, And Define The People We Want To Join Us On Our Journey, They Are

• Safety First - Going Home Safe and Well.
• Client Focus - Deliver on Our Promise.
• Integrity - Always Do the Right Thing.
• Create Opportunity - For Our People to Excel.

You’ll Be Responsible For

• Assist in the preparation, review, and distribution of project documents, including plans, schedules, reports, and correspondence.
• Maintain project records, logs, and documentation in an organized and efficient manner to ensure accuracy and accessibility.
• Coordinate with project managers, engineers, subcontractors, and stakeholders to facilitate communication, information flow, and project updates.
• Manage project submittals, requests for information (RFIs), and change orders, ensuring timely responses and adherence to project requirements.
• Assist in the review of design drawings, specifications, and technical documents to identify discrepancies, conflicts, and potential issues.
• Support project quality control processes, tracking non-conformances, and assisting in the resolution of construction-related queries.
• Collaborate with field personnel to ensure that office-based activities align with on-site construction activities and project milestones.

You’ll need to have

• Bachelor's degree in Civil Engineering, Construction Management, or related field
• Previous experience in an engineering or construction office environment, preferably on infrastructure projects.
• Proficiency in project management software and Microsoft Office suite.
• Strong organizational skills, attention to detail, and ability to multitask in a fast-paced environment.
• Effective communication, teamwork, and problem-solving abilities.
• Knowledge of construction processes, project documentation, and office management practices.

Note

The estimated starting salary for this position is $130k. Starting salary may vary based on permissible, non-discriminatory factors such as experience, skills and qualifications.

Mace is an inclusive employer and welcomes interest from a diverse range of candidates. Even if you feel you do not fulfil all of the criteria, please apply as you may still be the best candidate for this role or another role within our organization.

We are also open to discussing part time, flexible, and hybrid working options if suitable with-in the role.