Office Engineer

Pacificaservices; Los Angeles (CA); On-site; USD 90,000 - 98,000; Full time

Job summary

Pacificaservices is seeking an experienced project documentation specialist in Los Angeles, CA. The role focuses on maintaining all project records including RFIs, submittals, meeting minutes, and daily reports to ensure accuracy and timely distribution to design teams and stakeholders.

Responsibilities include updating PMWeb logs, coordinating with contractors and inspectors, and supporting field operations with aligned documentation and timelines.

Qualifications

• Five years or more experience in project documentation, preferably on airport projects or environments.
• Strong written and verbal communication with attention to detail.
• Knowledge of industry practices and regulations is essential.

Responsibilities

• Manage and maintain all project documentation (RFIs, submittals, change orders, meeting minutes, daily reports).
• Track and monitor contractor submittals for timely review and distribution to design teams and stakeholders.
• Prepare and follow up on RFIs with prompt communication to all parties.

Skills

Excellent written & oral communication

Organizational skills

Education

Bachelor’s degree in engineering/construction management

Tools

Microsoft Office Suite

Bluebeam

PM Web

Job description

Manage and maintain all project documentation, including RFIs, submittals, change orders, meeting minutes, and daily reports.

Track, log, and monitor contractor submittals to ensure timely review and distribution to design teams and project stakeholders.

Prepare, process, and follow up on Requests for Information (RFIs), ensuring prompt communication of responses to all relevant parties.

Update and maintain RFI and submittal logs in PMWeb, ensuring accuracy and compliance with project requirements.

Maintain organized hard‑copy and electronic project files; oversee document and submittal management systems.

Work with contractors to ensure drawings and project documents are posted and updated in a timely manner.

Distribute documents, submittals, and RFIs for review; track review comments, compile responses, obtain management approval, and issue formal responses to contractors.

Coordinate with contractors, design teams, inspectors, and project managers to support clear and consistent information flow.

Assist in preparing construction meeting agendas, presentations, and action item logs.

Support field operations by coordinating with field engineers and superintendents to maintain alignment between project documentation and field activities.

Ensure proper filing, organization, and archiving of all project records in accordance with LAWA project standards.

Manipulate various electronic file formats to create exhibits, graphics, and supporting materials for meetings and presentations.

Perform additional project support duties as assigned, including attending and documenting project meetings, writing agendas and minutes, expediting processes, and maintaining expediting logs.

Hardware/Software Knowledge

• Proficient in Microsoft Office Suite and Bluebeam
• Experience with Project Management Implementation Systems; ability to work in PM Web preferred

Professional Experience Level/Other Qualifications

• Five years or more experience, preferably on airport projects or environments
• Excellent written and oral communication skills and a thorough knowledge of industry practices and regulations

Education/Training

• Bachelor’s degree in engineering, construction management, or other related field
• Optional certifications may include AAAE, LEED, PE, PMP, AICP, etc. or any other relevant professional license or certifications.

Details

• Location: Los Angeles, CA
• Employment Type: Full-Time
• Salary: $90,000 - $98,000 /per year
• Skill Level: Mid-Senior Level