Office Culture & Events Manager

Thnks; Franklin (TN); Hybride; USD 55 000 - 70 000; Plein temps

Résumé du poste

Thnks is seeking an Office Culture & Event Manager to be the heartbeat of our office, driving memorable events and a thriving workplace. You’ll balance designing celebrations with managing daily provisions and facility needs.

The ideal candidate is organized, proactive, and enjoys creating a thoughtful, energetic office environment in a fast-paced setting.

Qualifications

• 1-3 years of experience in office management, event planning, hospitality, or workplace coordination.
• Strong ability to connect with internal teams and external vendors.
• Excellent organizational skills with an eye for neat, orderly spaces.
• Creative flair for decorating spaces and team experiences.
• Tech-savvy with online procurement tools and Slack.

Responsabilités

• Plan and execute internal events, team-building activities, and celebrations.
• Design festive office decor for holidays and seasonal shifts.
• Develop gratitude gestures aligned with core values of the company.
• Inventory control: manage office pantry and supplies.
• Procurement: use Instacart and other platforms for online ordering.
• Vendor coordination with food/beverage providers and caterers.
• Maintain calendars for events, birthdays, anniversaries, and important dates.
• Communicate updates via Slack and internal channels.
• Filing: organize and label documents consistent with internal systems.
• Coordinate with property manager and third-party vendors for office upkeep.

Connaissances

Office management

Event planning

Hospitality

Workplace coordination

Vendor relations

Budget tracking

Slack & comms

Facilities ownership

Outils

Instacart

Procurement platforms

Description du poste

Type: Full-Time

Reports to: SVP, Operations

Summary

The Office Culture & Event Manager is the heartbeat of our office, championing our company culture of appreciation while ensuring our day-to-day operations run seamlessly. In this dual-focused role, you will split your talents between designing memorable company events, fostering an inspiring work environment, and managing our daily office provisions and facilities. The ideal candidate is vibrant, organized, and detail-oriented with a passion for neat spaces, seamless logistics, and bringing team celebrations to life. If you thrive in a fast-paced environment, love taking initiative, and find joy in creating an exceptional daily workplace experience, this role is for you.

Your Role

Event Planning & Culture

• Event Management: Conceptualize, plan, and execute all internal company events, team-building activities, and milestone celebrations.
• Holiday & Seasonal Decor: Design and implement festive, creative office decorations for holidays and seasonal shifts to keep the workspace inspiring.
• Gratitude Initiatives: Develop unique, small-scale appreciation gestures and surprises that reinforce our core value of gratitude.

Commissary & Pantry Management

• Inventory Control: Monitor, inventory, and purchase all office food, snacks, and beverages to keep the kitchen and refrigerators fully stocked.
• Digital Procurement: Utilize platforms like Instacart and comparable delivery services for seamless online ordering and scheduling.
• Vendor Coordination: Manage relationships with food and beverage vendors, caterers, and local delivery services.
• Budget Tracking: Track expenses and manage the monthly kitchen and event budgets.

Office Administration

• Calendar Maintenance: Maintain highly organized and detailed calendars for events, birthdays, anniversaries, and important business dates.
• Internal Communication: Keep the team informed about upcoming events and updates through Slack and other internal channels.
• Filing: Ensure business documents are appropriately labeled and filed consistent with our internal filing system.
• Property Management: Work with our property manager to ensure our office is properly maintained and secured. Employ third party vendors to clean, repair, and upgrade our office as necessary.

What We’re Looking For

• Relevant Experience: 1-3 years of experience in office management, event planning, hospitality, or workplace coordination.
• Relationship Builder: Strong ability to connect with internal team members, external vendors, and service providers.
• Organized and Adaptable: Exceptional organizational skills with an eye for aesthetics and a passion for neat, orderly spaces.
• Creative Mindset: A creative flair for decorating spaces, organizing engaging experiences, and fostering team spirit.
• Tech-Savvy: Comfortable utilizing online procurement tools, tracking budgets, and managing internal communication tools like Slack.
• Proactive Problem Solver: Self-motivated team player who takes ownership of facilities, logistics, and office needs.
• Physical Capability: Ability to lift up to 30 lbs and stand or walk for extended periods while stocking provisions or decorating.

Our Commitment to You

• Comprehensive Benefits: Medical, Vision, and Dental Insurance (80-100% employer-covered).
• Future Planning: 401(k) matching.
• Stipends: Monthly cell phone and internet stipend.
• Work Environment: In-office Monday through Thursday with Friday remote.
• Work-Life Balance: 20 PTO days, company-paid holidays, and maternity leave.
• Wellbeing: Company-paid life and long-term disability insurance.
• Team Spirit: Regular team-building and community engagement events.

About Thnks

Thnks is the leading platform for real-time business relationship building. We make it effortless for professionals to send small, thoughtful gestures - a coffee, a lunch, an Uber credit - in seconds, with no address needed and enterprise compliance built in. Our customers include Fortune 500 companies, high-growth startups, and everything in between across industries like insurance, healthcare, financial services, and commercial real estate.