Office Coordinator & Post-Closing Specialist

Sun Title Agency; Big Rapids (MI); On-site; USD 36,000 - 54,000; Full time

Job summary

Sun Title Agency in Big Rapids, MI is hiring an Office Coordinator/Post Closing Specialist to manage branch administration and ensure accurate, complete files. You will greet customers, answer calls, stock supplies, and process wires while supporting post-closing tasks.

The ideal candidate has strong communication, is detail-oriented, and thrives under deadlines. Training is available for title, escrow, or disbursements processes, with a focus on teamwork and continuous learning.

Qualifications

• Excellent communication and organizational skills.
• Ability to meet deadlines with a sense of urgency.
• Self-motivated to ensure tasks are completed.
• Comfortable learning company-specific software.
• Positive attitude and teamwork focused.
• Passion for learning.

Responsibilities

• Greet customers and direct them to the correct destination.
• Provide clerical and administrative support to the branch.
• Coordinate incoming and outgoing deliveries.
• Ensure office is stocked with required supplies.
• Process incoming and outgoing wires.
• Conduct quality control checks of physical files to send payoffs and lender packages.
• Maintain professional relationships with coworkers and external clients.
• Disbursements and issuing final policies.

Skills

Communication skills

Organizational skills

Attention to detail

Self-motivated

Team player

Willing to learn

Job description

Description

Sun Title is currently looking to hire an Office Coordinator/Post Closing Specialist for our Big Rapids location. This role would be responsible for managing administrative duties of the branch, including greeting customers, answering the phone, and stocking supplies. This role is also responsible for reviewing the entire file for accuracy and completeness and will be responsible for the completion of the transaction including scanning documents, confirming all disbursements are completed. While previous title, escrow, or disbursements experience is helpful, we are willing to train a candidate who has a strong and high attention to detail.

Responsibilities Include:

• Greeting customers and clients and directing individuals to the correct destination
• Providing general clerical and administrative support to the branch
• Coordinating and processing outgoing and incoming deliveries
• Ensuring office is stocked with required supplies
• Process incoming and outgoing wires
• Conduct quality control checks of physical files in order to send out payoffs and lender packages
• Maintain professional relationship with coworkers as well as external clients
• Disbursements
• Issuing Final policies

Requirements Include:

• Excellent communication and organizational skills
• Enjoys working with a sense of urgency to meet deadlines
• Self-motivated to ensure work is complete
• Comfortable learning company specific software
• Positive attitude
• Team Focus
• Passion for learning

Prior Experience:

• Previous office experience required
• Previous experience as a post closer or funder helpful
• Previous experience with funding and lending helpful