Office Coordinator - Pleasanton, CA

Neogencare; Hayward (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

Neogen Care is seeking an Office Coordinator for our Pleasanton, CA location. This full-time clerical role supports scheduling, administrative tasks, and frontline client service in a busy home-care agency.

You will manage clinician schedules, handle correspondence, maintain records, and liaise with supervisors to ensure timely coverage and excellent client care in a fast-paced environment.

Qualifications

• Strong written and verbal communication skills.
• Excellent organizational and time management skills.
• Great customer service and interpersonal skills.
• Friendly, service-oriented personality.
• Keen attention to detail.
• Problem-solving and basic troubleshooting skills.
• Proficiency with common word processing and spreadsheet software.
• Active Driver's License.

Responsibilities

• Oversight of all office functions related to scheduling, compliance, general administrative tasks.
• Answering office phone and correspondence, providing internal support to clinicians and staff, and external customer service to clients.
• Developing and maintaining company employee schedules (clinicians, therapists, aides, etc.).
• Completing data entry and management in company systems/programs.
• Maintaining schedules for requested services and providing them to clients/patients.
• Providing direct support to staff and communicating with supervisors and department heads.
• Monito​ring and ordering inventory for office and clinicians' supplies.
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages.
• Filing and organizing records, invoices and other important documentation.
• Submitting work orders and scheduling repairs for general office space and equipment.
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors.
• Office and clerical tasks as directed.

Skills

Communication

Organization

Customer service

Attention to detail

Problem solving

Microsoft Office

Driver's license

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Office Coordinator - Pleasanton, CA

Full Time Clerical Hayward, CA, US

* Join Our Team of Highly Talented and Committed Clinical Professionals. Become a part of a well-established 5-star rated agency* Neogen Care’s vision is to transform the way healthcare is provided and received by patients in the home. We strive to improve the quality of patients’ lives with our experienced team of specially trained nurses, therapists, and caregivers. As a leading provider of medical and non-medical home care services, Neogen Care contributes to the future of our community and supports healthy lifestyles. We espouse a culture of professional excellence with a focus on our patients; and to provide our staff with a safe, respectful, inclusive and professional working environment. We are seeking to add an Office Coordinator to our NorCal Team. This position will be working in our Pleasanton office location, Monday to Friday, regular business hours.

ESSENTIAL DUTIES: Under the management of the Supervisor.

• Oversight of all office functions related to scheduling, compliance, generaladministrative tasks, etc.
• Answering office phone and correspondence, providing internal support to clinicians and staff, and external customer service to our client(s).
• Developing and maintaining company employee schedules (clinicians, therapists, aides, etc.)
• Completing data entry and management in company systems/programs.
• Maintaining schedules for requested services and providing them to clients/patients.
• Providing direct support to staff and communicating with supervisors and
• Department Heads to ensure safe and effective coverage of patients/client's needs.
• Monitoring and ordering inventory for office and clinicians' supplies
• Managing incoming and outgoing correspondence, including emails, faxes, mail and packages
• Filing and organizing records, invoices and other important documentation
• Submitting work orders and scheduling repairs for general office space and equipment
• Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
• Office and clerical tasks as directed.

REQUIRED EDUCATION AND EXPERIENCE:

• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Keen attention to detail
• Problem-solving and basic troubleshooting skills
• Proficiency with common word processing and spreadsheet software
• Comfortable in a fast-paced environment
• Active Driver's License
• Minimum Education: Highschool Diploma or GED.