Office Coordinator - Outpatient Rehab, Full-time, Days, 9-Mile

Baptist Health Care; Pensacola (FL); On-site; USD 21,000 - 28,000; Full time

Job summary

Baptist Health Care in Pensacola, FL seeks an Office Coordinator to provide administrative support and help office operations run smoothly. Responsibilities include reception, filing, scheduling for the department, preparing monthly reports, maintaining confidential files, and coordinating patient care workflows with therapists to ensure timely evaluations.

Requires a high school diploma and at least one year in office coordination or a related role; strong written and verbal communication and

Qualifications

• Knowledge of medical terminology and records management.
• Knowledge of basic computer skills.
• Ability to deal appropriately with confidential information.
• Adept at handling interruptions and maintaining composure.
• Excellent written and oral communication skills.

Responsibilities

• Performs administrative functions for the department, including reception, copying, mailing, and filing.
• Maintains electronic or paper files accurately.
• Responds to calls and visits from patients and visitors and determines urgency.
• Coordinates schedules and department activities for all members of the department.
• Prepares monthly reports and balances daily charges and copays as contractually determined.

Skills

Medical terminology

Records management

Basic computer skills

Confidentiality handling

Communication skills

Education

High School Diploma or Equivalent

Job description

Pensacola, FL, United States

Job Description

The Office Coordinator provides administrative support by performing various secretarial, administrative, and assistant responsibilities. This position relies on program knowledge to assist team member needs, performs a variety of tasks, relies on personal judgment and is able to work independently. This position ensures office operations run smoothly and efficiently. This position collaborates with management on staff schedules, office policies and procedures, supplies, workflow and projects.

Responsibilities

Performs a variety of administrative functions and assistance for the department.

Performs administrative duties for the office to include, but not limited to, reception, copying, faxing, mailing, and filing. Maintains electronic or paper files accurately.

Responds to calls and visits from patients, team members, contingent workers or other visitors including the public at large; determines the urgency of the situation.

Acts as receptionist to visitors, receives and routes mail.

Coordinates schedules and department activities for all members of the department.

Initiates and maintains department files of case records, correspondence, reports and resources.

Deals discreetly with sensitive confidential information contained in minutes, letters, reports, and other documents.

Prepares monthly reports for facility and/or business manager.

Oversees office management and maintenance for the department.

Anticipates maintenance, equipment, and supply needs.

Supports the coordination of rehab orders and assignment or scheduling of patients to therapist(s) to ensure patients receive timely evaluations or treatments.

Accurately balances daily charges where applicable and collects copays and deductibles as contractually determined.

Assist in other duties as assigned to support the operational needs of the department and organization.

May be required to remain on campus immediately before, during, and after severe weather and/or disasters.

Qualifications

High School Diploma or Equivalent Required

1 year Office Coordinator, Secretary or Receptionist experience Required

Required Skills, Knowledge and Abilities

Knowledge of medical terminology and records management.

Knowledge of basic computer skills.

Ability to deal appropriately with confidential information.

Able to function effectively with frequent interruptions.

Must have excellent written and oral communication skills.

About Us

Baptist Health Care is a not-for-profit health care system committed to improving the quality of life for people and communities in northwest Florida and south Alabama. The organization includesthree hospitals, four medical parks,Andrews Institute for Orthopaedic & Sports Medicine, and an extensive primary and specialty care provider network. With more than 4,000 team members, Baptist Health Care is one of the largest non-governmental employers in northwest Florida.

Baptist Health Care, Inc. is an Equal Opportunity Employer. BHC maintains and enforces a policy that prohibits discrimination against any workforce members or applicants for employment because of sex, race, age, color, disability, marital status, national origin, religion, genetic information, or other category protected by federal, state or local law. Certain positions may require a Level 2 Background check through AHCA. Additional information about this requirement can be found here: Florida Care Provider Background Screening Clearinghouse

Job Info

• Job Identification 11227
• Job Category Clerical
• Posting Date 10/29/2026, 02:52 PM
• Locations 9400 University Pkwy, Pensacola, FL, 32514, US
• Job Schedule Full time
• Job Shift Day
• FTE 1.0 FT