OFFICE COORDINATOR, Opt. 2

Illinois Comptroller; Zion (IL); On-site; USD 48,000 - 63,000; Full time

Benefits offered by this job

Flexible/remote work schedules may be

Job summary

Illinois Department of Natural Resources is seeking an Office Coordinator for the Office of Land Management at Illinois Beach State Park, Zion, IL. The role requires Spanish/English bilingual skills and handles records, scheduling, travel, and budget reporting.

Responsibilities include maintaining databases, income and petty cash records, and monthly reconciliations, with a focus on efficient office support in a state park setting.

Qualifications

• Requires keyboarding accuracy at 30 wpm.
• Ability to speak and write Spanish at a colloquial level.

Responsibilities

• Act as liaison and maintain records for Illinois Beach State Park and satellites.
• Explain procedures, rules and regulations to contractors, vendors, parks and the public in bilingual Spanish/English.
• Schedule appointments and manage travel, training and meetings.
• Monitor budgets and prepare periodic budget reports tracking expenditures.
• Prepare income and petty cash records, monthly reconciliations and annual reports.

Skills

Spanish speaking

Typing 30 wpm

Education

High school diploma

Secretarial/business college

Job description

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We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Requisition ID: 56891
Opening Date: 08/17/2026
Closing Date: 08/31/2026
Agency: Department of Natural Resources
Class Title: OFFICE COORDINATOR - 30025 Spanish Speaking
Skill Option: Keyboarding
Bilingual Option: Spanish
Salary: Anticipated Starting Salary (Effective 7/1/26) $4,272 monthly; Full Range $4,272-$5,641 monthly
Job Type: Salaried
Category: Full Time
County: Lake
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code: N/A

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.

Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.

Posting Identification Number: 12-32-56891

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.

No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview

The Illinois Department of Natural Resources is seeking to hire an Office Coordinator for the Office of Land Management. This position will act as a liaison and maintain records and files for site and satellites; orally or in writing, explains procedures, rules and regulations, park programming, and/or services to contractors, vendors, other parks, and the public, utilizing bilingual skills (Spanish/English); schedule appointments and make travel, training and meeting arrangements; monitor the budget and prepare periodic budget state reports tracking expenditures; assist the Superintendent with budget constraints by sharing accurate fiscal records upon request; and prepare all income and petty cash account records, monthly reconciliations, and annual reports. Illinois Beach State Park—stretching 6.5 miles along the sandy shore of Lake Michigan in northern Illinois—offers a full range of recreation opportunities at one of the most unique and beautiful natural settings in America. Illinois Beach is the only remaining beach ridge shoreline left in the state, with dunes and swales, sprawling marshes, forests of oak, and vast arrays of animal life and vegetation. We welcome qualified and interested applicants who would like to be part of this team to apply today.

Essential Functions

• Under direction of the Site Superintendent or Assistant Superintendent, performs secretarial and complex specialized office support duties for Adeline Jay Geo-Karis Illinois Beach State Park and its satellites.
• Assists with preparation of operational budgets, equipment requests, and inventory records.
• Serves as timekeeper for assigned staff.
• Develops complex, multi-program databases, spreadsheets, forms, and applications for fast and efficient completion of routine reports.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above and travels as necessary.

Minimum Qualifications

• Requires knowledge, skill and mental development equivalent to two years of secretarial/business college, or completion of high school and two years of related office experience, or two years of independent business experience.
• Requires ability to keyboard accurately at 30 wpm.
• Requires ability to speak and write Spanish at a colloquial skill level.

Preferred Qualifications

• One (1) year of work experience communicating programs verbally and in writing to the public in English and Spanish.
• Extensive knowledge of basic mathematics.
• Working knowledge of the logic of computer programs.
• One (1) year of experience having the ability to follow oral or written instructions.
• Extensive knowledge of composition, grammar, spelling and punctuation.

Conditions of Employment

• Requires completion of a background check and self-disclosure of criminal history.
• Requires appropriate, valid driver's license.
• Requires ability to travel to satellite sites when needed.
• Requires ability to speak and write Spanish at a colloquial skill level.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Agency and Division Statement

DNR Agency Statement

Charged with preserving, protecting, and promoting Illinois’ natural resources, the Illinois Department of Natural Resources (IDNR) employees oversee water, wildlife, wetlands and oil wells, parks, historic sites – and everything in between. Employment opportunities vary greatly, often providing employees the chance to work indoors and out in a dynamic yet relaxed environment. Working for the State of Illinois, IDNR employees receive excellent benefits, including health, vision and dental insurance; a retirement plan and deferred compensation options; state holidays and other time off; as well as pre-tax benefit programs; flexible/remote work schedules may be available for certain positions.

Office of Land Management

The Office of Land Management (OLM) oversees nearly 400 individual parcels of land and institutes a wide variety of programs and activities advocating outdoor recreation through sustainable use, conservation, and preservation. The Historic Sites Division of the Office of Land Management oversees 57 Historic Sites, Monuments, and Memorials. OLM facilitates activities from small group interpretive programming at Historical Sites, to hiking, hunting, fishing, boating, and camping.

Work Hours: Monday - Friday, 8am - 4pm with 1/2 hr. lunch
Headquarter Location: Illinois Beach State Park, 200 Lakefront Drive, Zion, IL 60099
Work County: Lake
Agency Contact: Vicky Fowler
Phone #: [phone]
Posting Group: Office & Administrative Support

This position DOES NOT contain “Specialized Skills” (as that term is used in CBAs).