Office Coordinator - Nursery School - Full Time 8 Hours Day Shift (Union, Non-Exempt)

University of Southern California; Arcadia (CA); On-site; USD 32,000 - 48,000; Full time

Job summary

The Office Coordinator at Kathy Kredel Nursery School within the University of Southern California Arcadia Hospital performs a variety of secretarial duties for the Director and Site Supervisors. This role requires independent planning, organization, and prioritization of multiple tasks while contributing to a positive work environment.

Responsibilities include handling communications, maintaining health records, managing schedules, and supporting quality improvement initiatives within the

Qualifications

• Is accurate in the area of spelling, punctuation and grammar.
• Knowledge of childcare terminology.
• Knowledgeable in the area of Microsoft products.
• Must be self-motivated, able to work with limited direction, and able to work under pressure to meet deadlines.
• Satisfactorily completes the orientation program and at the end of the probationary period meets the minimum standard requirements.

Responsibilities

• Collects, deposits, and records income for parent fees, fundraising, and special programs.
• Performs receptionist and telephone screening duties for Nursery School Director and Site.
• Update staff year calendar. Attend staff meetings and committee meetings.
• Opens and distributes interdepartmental and outside mail on a timely basis.
• Types correspondence and memos to parents; provides secretarial support as requested.

Skills

Proofreading

English language proficiency

Bilingual

Interpersonal communication

Education

High School Diploma or equivalent

Tools

Microsoft Office

Job description

ESSENTIAL JOB FUNCTIONS AND CORE RESPONSIBILITIES

• Collects, deposits, and record income for parent fees, fundraising (deliver scrip), and special programs. Keep petty cash in order.
• Familiar with all of the hospital forms that applies to the Nursery School and Handle With Care and their proper usage.
• Gather articles for newsletter, type and E-mail or make copies for parents.
• Maintain bulletin board in the staff lounge.
• Maintains files on children, including current health information.
• Opens and distributes interdepartmental and outside mail on a timely basis.
• Orders and inventories office stationery supplies, educational supplies and food supplies.
• Performs receptionist and telephone screening duties for Nursery School Director and Site
• Supervisor and makes appointments as necessary.
• Responsible for understanding and participating in the organization-wide Quality Improvement program through orientation, education, departmental and interdepartmental quality control, quality improvement, and quality planning activities.
• Send copies to copy room when 50 or more copies are needed.
• Types correspondence, memos to parents etc. May also be required to provide secretarial and clerical support to other department members as requested.
• Update staff year calendar. Attend staff meetings and committee meetings

JOB REQUIREMENTS

Education

Preferred (Not required)

High School Diploma or equivalent preferred

Work Experience

Minimum (Required)

• Is accurate in the area of spelling, punctuation and grammar. Demonstrates skill in proof reading. Ability to read, write and speak English, bilingual helpful.
• Knowledge of childcare terminology.
• Knowledgeable in the area of Microsoft products.
• Must be self-motivated, able to work with limited direction, and able to work under pressure to meet deadlines.
• Satisfactorily completes the orientation program and at the end of the probationary period meets the minimum standard requirements.

Preferred (Not required)

Prefer a minimum of two years recent secretarial experience in a childcare setting.

Licenses and Certifications

Minimum (Required)

Current CPR and First Aid Certificate

Pay Transparency

The hourly rate range for this position is $23.00 - $35.55. When extending an offer of employment, the University of Southern California Arcadia Hospital considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate's work experience, education/training, key skills, internal peer equity, federal, State, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations

POSITION SUMMARY

The Office Coordinator to Kathy Kredel Nursery School performs various secretarial duties for the Director and Site Supervisors and the respective classrooms. Under the direction of the administrators, this individual works independently to plan, organize, and prioritize multiple assignments and task. Demonstrates investment in the overall forward movement of the Nursery School. Applies good interpersonal and communication process utilizing verbal and non-verbal skills to achieve organizational service goals of customer satisfaction and a positive work environment.