Office Coordinator - Nursery School - Full Time 8 Hours Day Shift (Union, Non-Exempt)

University of Southern California; United States; On-site; USD 65,904,000 - 101,865,000; Full time

Job summary

The Office Coordinator at Kathy Kredel Nursery School within USC performs secretarial duties for the Director and Site Supervisors, planning and prioritizing multiple assignments. The role requires independent work and dedication to a positive work environment.

USC is an equal opportunity employer with comprehensive policies; the position offers a supportive team and opportunities to contribute to quality improvement and child-care programs at Keck Medicine of USC.

Qualifications

• Must be accurate in spelling, punctuation and grammar.
• Ability to read, write and speak English; bilingual helpful.
• Knowledge of childcare terminology; familiarity with Microsoft products.
• Self-motivated, able to work with limited direction and under pressure to meet deadlines.

Responsibilities

• Collects, deposits, and records income for parent fees and programs; handles petty cash.
• Performs receptionist duties and screens calls; maintains calendars and meetings.
• Maintains files on children; updates staff year calendar; prepares newsletters and communications.
• Orders and inventories office and classroom supplies; handles mail and copies as needed.
• Attends staff and committee meetings; participates in quality improvement activities.

Skills

Proofreading

English proficiency

Microsoft Office

Self-motivation

Time management

Education

High school diploma

Tools

Microsoft Office

Job description

ESSENTIAL JOB FUNCTIONS AND CORE RESPONSIBILITIES

Collects, deposits, and record income for parent fees, fundraising (deliver scrip), and special programs. Keep petty cash in order. Familiar with all of the hospital forms that applies to the Nursery School and Handle With Care and their proper usage. Gather articles for newsletter, type and E-mail or make copies for parents. Maintain bulletin board in the staff lounge. Maintains files on children, including current health information. Opens and distributes interdepartmental and outside mail on a timely basis. Orders and inventories office stationery supplies, educational supplies and food supplies. Performs receptionist and telephone screening duties for Nursery School Director and Site Supervisor and makes appointments as necessary. Responsible for understanding and participating in the organization-wide Quality Improvement program through orientation, education, departmental and interdepartmental quality control, quality improvement, and quality planning activities. Send copies to copy room when 50 or more copies are needed. Types correspondence, memos to parents etc. May also be required to provide secretarial and clerical support to other department members as requested. Update staff year calendar. Attend staff meetings and committee meetings.

JOB REQUIREMENTS

Education Preferred (Not required) High School Diploma or equivalent preferred

Work Experience Minimum (Required) Is accurate in the area of spelling, punctuation and grammar. Demonstrates skill in proof reading. Ability to read, write and speak English, bilingual helpful. Knowledge of childcare terminology. Knowledgeable in the area of Microsoft products. Must be self-motivated, able to work with limited direction, and able to work under pressure to meet deadlines. Satisfactorily completes the orientation program and at the end of the probationary period meets the minimum standard requirements.

Preferred (Not required) Prefer a minimum of two years recent secretarial experience in a childcare setting.

Pay Transparency

The hourly rate range for this position is $23.00 - $35.55. When extending an offer of employment, the University of Southern California Arcadia Hospital considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, State, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

POSITION SUMMARY

The Office Coordinator to Kathy Kredel Nursery School performs various secretarial duties for the Director and Site Supervisors and the respective classrooms. Under the direction of the administrators, this individual works independently to plan, organize, and prioritize multiple assignments and task. Demonstrates investment in the overall forward movement of the Nursery School. Applies good interpersonal and communication process utilizing verbal and non-verbal skills to achieve organizational service goals of customer satisfaction and a positive work environment.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying. We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law.

Notice of Non-discrimination Employment Equity Read USC’s Clery Act Annual Security Report USC is a smoke-free environment.

Keck Medicine of USC is the University of Southern California’s medical enterprise, one of only two university-based medical systems in the Los Angeles area. Keck Medicine combines academic excellence, world-class research and state-of-the-art facilities to provide highly specialized care for some of the most acute patients in the country. Our internationally renowned physicians and scientists provide world-class patient care at Keck Hospital of USC, USC Norris Cancer Hospital, USC Verdugo Hills Hospital, USC Arcadia Hospital and more than 100 unique clinics in Los Angeles, Orange, Kern, Tulare and Ventura counties. Keck Medical Center of USC, which includes Keck Hospital and USC Norris Cancer Hospital, is among the top 50 hospitals in the country in 8 specialties, as well as the top three hospitals in metro Los Angeles and top 10 hospitals in California, according to U.S. News & World Report’s 2024-25 Best Hospitals rankings.