Office Coordinator - Military Science

Louisiana State University; United States; Vor Ort; USD 40.000 - 60.000; Vollzeit

Benefits dieser Stelle

Health insurance

Tuition exemption for qualified roles

Flexible leave options

Retirement options

Employee discounts

Training and development opportunities

Wellness benefits

Zusammenfassung

Louisiana State University is seeking an Office Coordinator for the Military Science Department. The role supports the chair, faculty, Army ROTC staff, and cadets, handling data, budgets, and university compliance.

The position emphasizes administrative and office duties, student employment tasks, and event coordination in a university environment. A Bachelor's degree is preferred, with a focus on organizational and IT skills.

Qualifikationen

• Bachelor's degree required; degree substitution allowed if candidate has the required experience.
• Military service experience or experience working in the Department of War.
• Skills include Administrative Support, Communication, Customer Service, Data Entry, Detail-Oriented, Microsoft Office, Task Organization, Time Management.

Aufgaben

• Assists the Chair in managing duties; prepares correspondence, reports, and administrative paperwork.
• Provides guidance on Army and university policies to new faculty and staff; handles personnel paperwork.
• Attends workshops for university certifications and Army cadet administration as needed.
• Maintains confidential data and handles IT issues; updates the departmental website as needed.
• Manages budgets and purchasing; processes travel and expense reports in Workday; handles program materials.

Kenntnisse

Administrative Support

Communication

Customer Service

Data Entry

Detail-Oriented

Microsoft Office

Task Organization

Time Management

Ausbildung

Bachelor's degree

Jobbeschreibung

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Job Details

Office Coordinator - Military Science

Position Type: Professional / Unclassified

Department: LSUAM HSS - School of Military Science (Joshua Mark Trulock (00081521)[C])

Work Location: 0106 Military Science-Aerospace Studies Bldg

Pay Grade: Professional

Job Description

The Department of Military Science at LSU is seeking an Office Coordinator. This position is responsible for managing the daily administrative and academic operations of the Military Science Department and the Army ROTC program efficiently and effectively. Will provides direct support to the chair, faculty, US Army staff, and staff at higher Army headquarters. Responsible for administrative personnel management of cadets. Manages ROTC Club budget accounts. Liaison between the Army and university, and partnership programs.

Job Responsibilities

Administrative and Office Support (40%)

• Assists the Chair in managing his duties and responsibilities. Independently prepares correspondence, reports, forms, and administrative paperwork for review and/or signature of the Chair. Provides data for the preparation of the annual report, budget requests, recruiting and retention reports, and briefings for visiting military officials. Manages calendars, advises the commander on university policies, must be proficient in Microsoft products, and be able to multi-task.


• Provides guidance on Army and university policies/procedures to new faculty and staff. Prepares in- and out-processing personnel paperwork for the Army. Inputs data into the Faculty Academic Credential System. Insures faculty meet all university suspense's and requirements.


• Attends workshops and training as needed for University certifications required for the position. Also attend workshops for Army cadet administration when requested.


• Responsible for the maintenance and disposition of all Army, University and Cadet files.


• Handles confidential data and information with discretion and protects confidentiality.


• Manages IT issues on office computers and server.


• Manage and update departmental website as needed.

Academic Support (15%)

• Works with the Registrar's office each term in obtaining early certification of degrees for all cadets being commissioned. In coordination with the ROTC Human Resource Assistant, responsible for preparing the required commissioning paperwork for cadets, and Official Military Personnel Files to be forwarded to the Army's Personnel Command and an official file for the 2LT to report to duty with.


• Liaison to the academic and administrative offices and staff with partnerships at other universities. Submits information on ROTC courses for catalog and class scheduling purposes, requests academic records.


• Processes curriculum changes for all Military Science courses.


• Inputs data in to Mainframe for program as needed.

Cadet Support (15%)

• Submits names of awardees to Cashier’s Office and Financial Aid each semester.


• Plans and implements the Army ROTC Study Hall program (required by Cadet Command) for contracted cadets who are not meeting academic standards. Notifies cadets of requirement to attend, monitors attendance, and assists with finding tutors if needed.


• Staff advisor for the Army ROTC Cadet Club. Attends all meetings, assists with University Student Organization requirements, and serves as staff advisor for cadet organization and funds.


• Plans and implements all commissioning ceremonies to include location, invitations, rehearsals, scripts, programs, and receptions with prior approval from the Chair.


• Serves as protocol subject matter expert for events including but not limited to LSU Kick off, orientations, Old War Skuel, Cadet Alumni Association.

Budget, Travel, and Purchasing (15%)

• Maintains access to the university's mainframe and BENGALS.


• Monitors ROTC Foundation accounts in BENGLES for info on donors and account balances.


• Manages budget account for Cadet Fund and ROTC Club Account.


• Maintains all records and budgets associated with the events.


• With supervisor approval, responsible for LaCarte Card purchases. Responsible for submitting required Expense Reports in Workday weekly for LaCarte Car purchases.


• Prepares and submits travel Expense Reports in Workday for faculty, staff, and students for travel reimbursements as needed.


• Prepares and submits purchase requisitions and limited purchase orders for instructional materials, equipment, office supplies, recruiting materials, and information in Workday.


• Maintains adequate inventory of all office supplies.

Student Employment Partner (10%)

• Functions as the Student Employment Partner for Military Science including all Workday tasks associated student workers, including but not limited to hiring, approving time, and ensuring all onboarding tasks are completed timely. Functions as the Timekeeper for Military Science by performing time management tasks to include approving time, entering time, and adjusting time for student workers as needed.


• Serve as Supervisor in Workday for all student workers in department. Prior to hiring, must obtain approval from supervisor.

Minimum Qualifications

Education Level: Bachelor's degree Degree Substitute: LSU values skills, experience, and expertise. Candidates who have relevant experience in key job responsibilities are encouraged to apply- a degree is not required as long as the candidate meets the required years of experience specified in the job description

Preferred Qualifications

Military service experience or experience working in the Department of War.

Skills Needed

Administrative Support, Communication, Customer Service, Data Entry, Detail-Oriented, Microsoft Office, Task Organization, Time Management

Preferred Skills:

Background Check

An offer of employment is contingent on a satisfactory pre-employment background check.

Benefits

• health, life, dental, and vision insurance


• flexible spending accounts


• retirement options


• various leave options


• paid holidays


• wellness benefits


• tuition exemption for qualified positions


• training and development opportunities


• employee discounts


• and more!

Employment Through NextSource Workforce Solutions

Positions approved to work outside the State of Louisiana shall be employed through Louisiana State University’s partner, nextSource Workforce Solutions, for Employer of Record Services including but not limited to employment, benefits, payroll, and tax compliance.

Employer of Record Services Benefits

Positions employed through Employer of Record Services will be offered benefits and retirement as applicable through their provider and will not be eligible for State of Louisiana benefits and retirement.

Equal Opportunity Employer

LSU is an Equal Opportunity Employer.

All candidates must have valid U.S. work authorization at the time of hire and maintain that valid work authorization throughout employment. Changes in laws, regulations, or government policies may impact the university’s ability to employ individuals in certain positions.

About Louisiana State University

LSU includes institutions, facilities and programs in each of Louisiana’s 64 parishes, and its campuses stretch the length of the state from New Orleans to Shreveport. Each institution plays a vital role in preparing students to incorporate new knowledge and technologies into their daily lives. LSU researchers across Louisiana are working on developing a wide-range of innovations to improve quality of life by studying issues such as disease management, advance medical treatments, obesity, coastal protection, hurricane preparedness, energy, natural resource management and agriculture, among others. Louisiana’s Flagship University is a land-, sea- and space-grant institution with academic programs in all areas of science, engineering, humanities, arts and social sciences. The University comprises of nine institutions: Louisiana State University and Agricultural and Mechanical College (“LSU”), the premier flagship university for the state, which include the Paul M. Hebert Law Center and the School of Veterinary Medicine Louisiana State University at Alexandria Louisiana State University at Eunice Louisiana State University at Shreveport LSU Health Sciences Center – New Orleans LSU Health Science Center – Shreveport The Health Care Services Division Louisiana State University Agricultural Center Pennington Biomedical Research Center Any other college, university, school, institution, or program now or hereafter under the supervision and management of the Board of Supervisors of Louisiana State University and Agricultural and Mechanical College In implementing its mission, LSU is committed to: Offering a broad array of undergraduate degree programs and extensive graduate research opportunities designed to attract and educate highly qualified undergraduate and graduate students; Employing faculty who are excellent teacher-scholars, nationally competitive in research and creative activities, and who contribute to a world-class knowledge base that is transferable to educational, professional, cultural, and economic enterprises; and Using its extensive resources to solve economic, environmental, and social challenges.

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