Office Coordinator - In Motion Physical Therapy - Boo Williams

Mercy Health Partners; Norfolk (VA); On-site; USD 25,000 - 37,000; Full time

Benefits offered by this job

Competitive pay

403(b) retirement plan

Medical, dental, vision coverage

Paid time off

Tuition assistance

Job summary

Bon Secours Mercy Health is seeking an Office Coordinator for a Mary Immaculate/In Motion PT site. The role blends Medical Assistant/Front Desk duties to support a busy practice and ensure smooth patient flow.

You will oversee scheduling, chart preparation, HIPAA compliance, billing support, and coordination with providers to maintain high patient experiences. Requires strong customer service and healthcare basics.

Qualifications

• High School Diploma or GED required; Bachelor's degree preferred
• BLS Basic Life Support certification is required

Responsibilities

• Plans, prioritizes, and coordinates the work of others; maintains confidentiality of sensitive information
• Ensures regulatory compliance and accurate posting of charges and CPT/ICD-9 codes
• Balances receipts and deposits at close of day; verifies insurance coverage and pre-authorizations
• Trains new site staff and maintains effective working relationships with clinicians and office staff

Skills

Communication

Customer service

HIPAA compliance

EMR knowledge

Team coordination

Education

High School Diploma or GED

Bachelor's degree (preferred)

Tools

EMR systems

Job description

Thank you for considering a career at Bon Secours Mercy Health! Scheduled Weekly Hours: 40 Work Shift: Days/Evenings (United States of America) Bon Secours As a faith-based and patient-focused organization, Bon Secours exists to enhance the health and well-being of all people in mind, body and spirit through exceptional patient care. Success in this goal requires a culture of compassion, collaboration, excellence and respect. Bon Secours seeks people that are committed to our values of compassion, human dignity, integrity, service and stewardship to create an environment where associates want to work and help communities thrive.

Job Summary

The Office Coordinator coordinates services of assigned practice, while working as Medical Assistant or Front Desk position for a designed % of time based on the volume of the practice. Coordinates and monitors the work of all office staff and administrative functions. Monitors clinical and clerical staff compliance with regulatory requirements.

Essential Functions

Demonstrates and meets competencies and skills as outlined in the the departmental skills/competency checklist annually. Plans, prioritize, and coordinate the work of others; maintain confidentiality of sensitive information; monitor quality control standards; identify problems and recommend solutions and correct errors; communicate effectively verbally and in written form. Maintains a current knowledge of all departmental policies, procedures, functions and EMR in order to make appropriate decisions with guidance from the APM for all aspects of the practice Works with providers to ensure Press Ganey Patient Experience scores are strong. Responsible for implementing processes at sites when experience scores are not meeting benchmarks. Maintains, supports and communicates initiatives such as PCMH, EMMI, Tel-Assurance, Meaningful Use. Prepares patient and equipment for exams and procedures, apply/remove dressings, administers treatment under the direction/supervision of the physician. Maintains medical supply inventory, maintains physician's call schedule, schedules all surgeries and procedures with the OR if applicable. Provides phone triage for scheduling same day appointments. Answers phones and directs calls to the appropriate party, collects co-payments and deductibles at time of service. Checks patients in, schedules new patients as well as return visits. Responsible for daily posting of all charges, receipts, ensuring all encounter forms are accounted for, obtaining any missing charge information. Accurately posts CPT and ICD-9 codes, pays attention to procedure modifiers, and appropriateness of diagnosis codes. Responsible for balancing receipts and deposits at close of day. Verifies insurance coverage and obtaining authorizations, if necessary, from insurance carriers for procedures, test, therapy, etc. Notify physician/assistant when pre-cert problems occur Pulls charts for scheduled patients, prepares charts by assuring all required reports, faxes, and notes are present, files charts back. Follow HIPAA guidelines for release of medical records. Thins charts per office schedule following chart retention regulations Trains new employees working at site, and well as employees who need re-training. Establishes and maintain an effective working relationship with clinical and clerical staff, physicians, administrative staff and patients.

This document is not an exhaustive list of all responsibilities, skills, duties, requirements, or working conditions associated with the job. Employees may be required to perform other job-related duties as required by their supervisor, subject to reasonable accommodation.

Education

High School Diploma or GED (required) Bachelor's degree (preferred)

Licensure/Certification

BLS Basic Life Support – American Heart Association (required)

Experience

1-2 years of healthcare experience (preferred) 1-2 years of extensive customer service experience (preferred) Experience in multiple areas of pre-access (scheduling, pre-registration, financial clearance) preferred.

Range

Minimum: $18.11 Maximum: $27.17

Bon Secours Mercy Health is an equal opportunity employer. As a Bon Secours Mercy Health associate, you’re part of a Mission that matters. We support your well-being – personally and professionally. Our benefits are built to grow with you and meet your unique needs, every step of the way.

Benefits

• Competitive pay, incentives, referral bonuses and 403(b) with employer contributions (when eligible)
• Medical, dental, vision, prescription coverage, HSA/FSA options, life insurances, mental health resources and discounts
• Paid time off, parental and FMLA leave, short- and long-term disability, backup care for children and elders
• Tuition assistance, professional development and continuing education support
• Benefits may vary based on the market and employment status.

Department

Physical Therapy - Mary Immaculate - In Motion PT Boo Williams It is our policy to abide by all Federal and State laws, as well as, the requirements of 41 CFR 60-1.4(a), 60-300.5(a) and 60-741.5(a). Accordingly, all applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you’d like to view a copy of the affirmative action plan or policy statement for Mercy Health– Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affimative Action and Equal Opportunity Employer, please email [e-mail]. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at [e-mail].

We believe your best is yet to come. At Bon Secours Mercy Health, we celebrate the human side of health care, uniting individuals from all walks of life. We'll ask a lot of you, but we'll give a lot back, as well. Whether you’re called to bedside care, patient support, community service or operations and administration, there’s a place for you here. Because if there's one thing we know for certain, it's that good works start with great people. We’ll support and empower you to bring your best – in service of our patients and our Mission.