Office Coordinator I

MSU Careers Recent Jobs; East Lansing (MI); On-site; USD 42,000 - 64,000; Full time

Job summary

Michigan State University’s Business and Financial Services unit seeks a detail-oriented teammate to support financial operations for Culinary Services and the Auxiliary Sports Group. You will handle accounts receivable, reconciliation, vendor coordination, and reporting to ensure accurate, timely processing and compliance across units.

This role emphasizes teamwork, multitasking, and strict attention to accuracy, with responsibilities including eDocs finalization, running reports, and

Qualifications

• Knowledge equivalent to that normally acquired in the first two or three years in college.
• Six months to one year of related accounting experience or in performing tasks in an accounting-based environment.
• Experience with accounts receivable, accounts payable, or general financial operations.

Responsibilities

• Accounts Receivable: Billing, aging, and follow-up on internal invoices to ensure timely collection of funds.
• Reconciliation: Data entry across systems for funds received by units, resolving discrepancies as needed.
• Accounts Payable: Submitting invoices for payment.
• Third-Party Vendors: Handling vendor-related tasks.
• EDoc Finalization: Review and finalize eDocs.
• Running Reports: Generate BI and POS reports for units.
• Student Staff Support: Training and creating materials for student employees.
• Other Duties: Perform miscellaneous duties as assigned.

Skills

Organizational skills

Analytical skills

Communication

Mentorship

Education

College coursework in accounting

Tools

Kuali Financials System

Job description

Position Summary

The role is responsible for supporting financial operations within the Business and Financial Services unit. This position provides dedicated support to Culinary Services and the Auxiliary Sports Group, ensuring accurate, timely, and compliant financial processing. Key functions include accounts receivable, reconciliation, vendor coordination, and financial reporting, contributing to the overall efficiency and effectiveness of business operations.

Key Responsibilities

• 40% – Accounts Receivable: Billing, aging, and follow‑up on internal invoices to ensure timely collection of funds.
• 10% – Reconciliation: Data entry across various systems for funds received by multiple units, including identifying and resolving discrepancies as needed.
• 10% – Accounts Payable: Submitting invoices for payment.
• 10% – Third‑Party Vendors: Performing various tasks related to third‑party vendors.
• 10% – EDoc Finalization: Reviewing all eDocs to ensure they are properly processed and finalized.
• 5% – Running Reports: Generating reports for various units using BI and POS systems.
• 10% – Student Staff Support: Assisting with tasks involving student employees, including coordinating training and creating supporting materials such as presentations and documents.
• 5% – Other Duties: Performing miscellaneous duties as assigned.

Minimum Requirements

Knowledge equivalent to that which normally would be acquired in the first two or three years in college; six months to one year of related and progressively more responsible or expansive work experience in an accounting‑based environment or in performing tasks related to the area of employment; or an equivalent combination of education and experience.

Desired Qualifications

• Experience in accounts receivable, accounts payable, or general financial operations
• Experience supporting auxiliary units such as Culinary Services, hospitality, or athletic operations
• Strong organizational and analytical skills
• High attention to detail and accuracy
• Effective communication and coordination abilities
• Experience with Kuali Financials System
• Ability to delegate tasks and support staff productivity
• Ability to manage multiple priorities and meet deadlines in a fast‑paced environment
• Strong desire to work with students and provide mentorship, fostering a supportive and developmental work environment

Equal Employment Opportunity Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, age, disability or protected veteran status.

Work Hours

Varying schedule Monday-Friday (7:30am-4pm, 8am-5pm) due to business need.