Admin Assistant

Aramark; Iowa; On-site; USD 32,000 - 45,000; Full time

Job summary

Aramark is seeking an Administrative Assistant to support a busy office environment in the United States. The role handles phones, filing, scheduling, and customer communications, while maintaining documentation and supporting invoicing processes.

The ideal candidate has prior administrative or customer service experience, strong communication abilities, and proficiency with Microsoft Office tools. A High School Diploma or GED is required, with 1–3 years of related work preferred.

Qualifications

• Previous customer service experience required.
• High School Diploma/GED required.
• 1-3 years administrative or office experience preferred.
• Proficient with computers and standard office equipment.
• Strong communication and organizational skills.
• Proficient in Microsoft Office suite.

Responsibilities

• Answering phones and filing documentation.
• Communicates with clients and customers.
• Operates office equipment such as fax machines and copiers.
• Set up meetings and take meeting minutes.
• Data entry and analytical tasks.
• Process invoices and payroll.
• Maintain accurate documentation for management.

Skills

Customer service

Verbal & written communication

Listening skills

Problem solving

Organizational skills

Digital literacy

Education

High School Diploma/GED

Tools

Microsoft Office

Excel

Word

PowerPoint

Printers & fax machines

Photocopiers

Telephone handling

Job description

Job Description

The Administrative Assistant provides support in all administrative tasks. This includes but is not limited to answering phones, filing, communicating with clients and customers, and scheduling staff. The ideal candidate will possess the ability to effectively communicate, answer telephones, and operate office equipment in a fast-paced environment.

Job Responsibilities

• Answering phones
• Responsible for filing documentation
• Communicates with clients and customers
• Operates office equipment like fax machines and copiers
• Consults with higher level authority for resolution of difficult issues. Submits and processes invoices
• Sets up meetings, including preparation, and taking of meeting minutes
• Responsible for data entry and analytical work.
• Provides clerical support
• Seeks to improve efficiency of daily operations
• Responsible for processing invoices & completing payroll
• Maintains timely, accurate and detailed documentation required by management
• Possess professional etiquette
• Outstanding customer service and interact effectively with customers, employees, and the broader community

At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice.

Qualifications

• Previous customer service experience required
• High School Diploma/GED required
• 1-3 years previous administrative or office experience preferred
• Candidates should have a validated understanding of computers, Microsoft Office, printers, fax machines, telephones, and photocopiers.
• Shows initiative, follows established procedures
• Excellent verbal and written communication & listening skills
• Demonstrates self-development, and integrity
• Read and understand information and ideas presented in writing
• Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
• Strong digital literacy skills required i.e. Microsoft office, Excel, Word, PowerPoint
• Strong problem solving, analytical, and organizational skills

About Aramark

Our Mission

Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet.

At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law.

About Aramark

The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.