Office Coordinator - Engineering

Pyramid Global Hospitality; Captiva (FL); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Low-cost medical, dental, and vision plans

Paid time off and holidays

401(k) with 100% match up to 4 percent

Employee meal program

Job summary

Pyramid Global Hospitality is seeking an Office Coordinator for their South Seas resort in Captiva, Florida. This role involves managing office communications, financial duties, and vendor coordination. The ideal candidate has a High School Diploma, proficiency in Office 365, and a year of resort operations support experience.

The position offers competitive salary and comprehensive benefits including medical, dental plans, and 401(k) matching. The work environment is fast-paced and requires the ability to manage multiple tasks effectively.

Qualifications

• One year of resort operations support experience or equivalent.
• Ability to keystroke at 50 wpm without error.

Responsibilities

• Maintain departmental checkbook and record expenses.
• Order stock parts and supplies to maintain established par levels.
• Assist in procuring proposals and bids for repairs and maintenance.

Skills

Proficiency in Office 365

Time management

Strong communication skills

Education

High School Diploma or GED

Resort operations support experience

Job description

Overview

Position Overview The Office Coordinator is responsible for managing office communications and facilitating key departmental tasks and procedures. We are looking for a team member with a strong facility maintenance and/or construction office administrative background. Duties include oversight of the key departmental administrative responsibilities.

About the Property

South Seas, a premier resort destination in the Pyramid Global Hospitality portfolio, located on the shores of Captiva Island, Florida. The 330-acre retreat offers 279 guest rooms and over 7,000 sq ft of meeting and event space, with pristine beaches, a wildlife preserve, and a diverse range of guest offerings.

Our Core Values

We are in the business of creating an authentic sense of place for families to return to time and time again while delivering memorable and fun experiences through passionate, attentive service. Our values define who we are.

What we are looking for / Position Requirements

High School Diploma or GED; AND one (1) year of resort operations support experience; OR an equivalent combination of education, training, and experience. Proficiency in Office 365 and the ability to keystroke at 50 wpm, without error.

Essential Functions

Note: Essential functions are illustrative and not a comprehensive listing. Duties may include, but are not limited to:

• Financial duties: Maintain departmental checkbook and record expenses; prepare month-end reporting; prepare and submit invoices for all billable work performed by the engineering department; assist with weekly payroll reporting, ensuring timely submissions.
• Inventories and supplies: Order stock parts and supplies to maintain established par levels; source custom and one-off parts to reduce downtime.
• Vendor coordination: Assist in procuring proposals and multiple bids for third-party repairs and maintenance; schedule contractors and communicate scheduled work across resort departments.
• Record keeping: Maintain and file all required inspections and coordinate vendor schedules to ensure compliance; manage alarm panels and fire suppression systems, state elevator inspections, DEP documentation, balcony certificates, state health inspections; coordinate facility maintenance contracts (pest control, grease trap servicing, equipment service contracts, kitchen hood cleaning).

Working Conditions – Physical/Mental Requirements

• Fast-paced, deadline-driven environment.
• Office setting mobility with standard office equipment; ability to sit for extended periods; ability to lift up to 20 pounds; visual and auditory requirements for reading, computer use, and communication.
• Ability to work in varying weather conditions; schedule may vary; this is not a remote position.

Benefits and Compensation

Competitive salary; comprehensive benefits including low-cost medical, dental, and vision plans; paid time off and holidays; 401(k) with 100% match up to 4 percent; commuter and company-paid toll programs; employee meal program. Actual compensation is based on factors including but not limited to skills, experience, certifications, and location.

Equal Opportunity

We are an equal opportunity employer. We comply with applicable laws and maintain a drug-free workplace. Reasonable accommodations are provided during the application process upon request.