Office Coordinator-Club&Esport

exp1-prod-web.syr; City of Syracuse (NY); On-site; USD 25,000 - 28,000; Full time

Job summary

The Office Coordinator at Syracuse University supports the Offices of Competitive Club Sports and Esports with administrative operations, event coordination, budgeting and travel tracking. The role demands strong organization, communication, and the ability to manage calendars and budgets across departments.

You will interact with staff and students, ensure timely information flow, and maintain compliance records while supporting ongoing projects in a busy campus environment.

Qualifications

• Associate degree or equivalent combination of education and experience.
• Relevant experience in an educational environment or as an office coordinator.
• Knowledge of budgetary information input and data entry.

Responsibilities

• Administrative support for the Offices of Competitive Club Sports and Esports, coordinating calendars and events.
• Assist with requisition, reconciliation and tracking for supplies, equipment, services and travel.
• Direct information to appropriate staff and maintain staff calendars.
• Maintain records for student participation, compliance tracking and updated policies.
• Communicate with staff and students to provide information and support ongoing projects.

Skills

Interpersonal skills

Multitasking

Communication

Education

Associate degree or equivalent

Job description

Syracuse University is committed to delivering an exceptional student experience through vibrant, engaged campus communities. This position is based at the above campus location and requires regular in-person presence to support our students, collaborate with colleagues, and contribute to our thriving academic environment. Syracuse University values the collaboration, mentorship, and spontaneous connections that happen when our community works together on campus. Remote work arrangements are limited in accordance with University policy.

Pay Range

Pay Range $18.30 - $20.19

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level

S3

FLSA Status

Non-exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type

Full-time

Unionized Position Code

Not Applicable

Job Description

The Office Coordinator provides administrative support to the Offices of Competitive Club Sports and Esports. The Office Coordinator is responsible for ensuring efficient operations for both offices, assists with distribution of scheduled event information, coordinating with other departments for scheduled events, ensuring proper requisition payment, reconciliation and tracking for supplies, equipment, services and travel, maintains records for student participation, compliance tracking and ensures policies and procedures are updated. The Office coordinator directs all information both in person and via phone to the appropriate staff member, answers questions regarding the office and monitors individual staff calendars.

Education and Experience

Associate degree or equivalent combination of education and experience. Relevant experience in an educational environment or experience as an office coordinator. Knowledge of budgetary information input and familiar with data entry.

Skills and Knowledge

This position requires strong interpersonal skills and ability to multitask.

Responsibilities

• Administrative support for the Offices of Competitive Club Sports and Esports. This includes assisting with scheduled event information distribution and communication with other departments (i.e. keeping calendars up to date with events related to esports and club sports).


• Assists in ensuring proper requisition, reconciliation and tracking for supplies, equipment, services and travel as well as budget reconciliations.


• Directs all information both in person and via phone to the appropriate staff member, answers questions regarding the office and monitors individual staff calendars. Supporting ongoing projects and keeping track of updates through notion and discord.


• Maintains records for student participation, compliance tracking and ensures policies and procedures are updated.


• Communicates with staff and students, provides information about responsibilities and information needed, other duties as assigned.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings, and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and over 150 years of history, Syracuse University offers a quintessential college experience. The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors, 100 minors, and 200 advanced degree programs offered across the University’s 13 schools and colleges; over 15,000 undergraduates and over 6,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit http://www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.