Office Coordinator Clerical

ccf; United States; On-site; USD 32,000 - 46,000; Full time

Job summary

Join Cleveland Clinic Tradition Hospital's Ambulatory team as an Office Coordinator Clerical, supporting 118 physicians across 18 specialties by handling patient check-in/out and a range of administrative duties.

This role emphasizes excellent customer service, accurate data entry, calendar management, and coordination with clinic staff to ensure smooth patient flow and timely care.

Work Monday-Friday, 7:00 AM - 7:00 PM with no weekends in a fast-paced healthcare setting.

Qualifications

• High School Diploma or GED.
• Two years of clerical, customer service or related experience.
• Knowledge of medical terminology gained through experience or coursework.
• Basic math skills (addition, subtraction, multiplication, percentages).
• Strong computer skills and working knowledge of Microsoft applications.
• Typing competency with accuracy for documentation.
• Excellent customer service and communication skills.
• Ability to transcribe dictated correspondence if needed.

Responsibilities

• Answer the phone, triage calls, schedule appointments and diagnostic tests, obtain referrals/authorizations, and maintain physician calendars.
• Support clinic operations by coordinating with physicians and nurses.
• Facilitate patient access by scheduling or liaising between patients and departments.
• Resolve patient issues professionally and promptly.
• Take and relay messages per policy.
• Assist with calendar, meetings and travel arrangements as needed.
• Ensure patients are rescheduled when physicians are out.
• Obtain and enter CPT/DX codes and other required information for referrals.
• Maintain up-to-date documentation and files.

Skills

Customer service

Communication

Typing

Medical terminology

Office software skills

Transcription

Education

High School Diploma or GED

Tools

Microsoft Office

Scheduling software

Job description

At Cleveland Clinic Health System, we believe in a better future for healthcare. And each of us is responsible for honoring our commitment to excellence, pushing the boundaries and transforming the patient experience, every day.

We all have the power to help, heal and change lives - beginning with our own. That's the power of the Cleveland Clinic Health System team, and The Power of Every One.

Job Title

Office Coordinator Clerical

Location

Port St Lucie

Facility

Tradition Hospital

Department

Tradition Mob 2 Facility Admin-Cleveland Clinic Martin Health

Job Code

000668

Shift

Days

Schedule

7:00am-7:00pm

Job Summary

Job Details

Join Cleveland Clinic Tradition Hospital's team of caregivers that provide top-quality patient care to the communities in and around Port St. Lucie. Opening its doors in 2013 and expanding in 2017, this state-of-the-art acute care facility has 177 patient rooms and offers services in a wide variety of specialties to meet community needs. You'll be supported as you follow your dreams and find where you belong, here at Tradition Hospital.

Exceptional care is a team effort - both at the bedside and in the office. Even if you've never considered healthcare as the next step, you'll find there are many paths to creating a career centered on what matters most to you. By joining the growing Ambulatory team as an Office Coordinator Clerical, you will help support the 118 Physicians across 18 specialties through providing excellent customer service to patients and visitors and performing various administrative duties. It will be your goal to ensure a smooth experience from checking in to checking out. There are opportunities to grow and evolve within your role - and even explore new career areas beyond it.

A caregiver in this position must have the availability to work Monday-Friday between 7:00AM - 7:00PM. No weekends. Caregivers are provided with their schedule a week in advance. The team is on staggered shifts to ensure coverage during operating hours. The schedule can fluctuate depending on business need.

A caregiver who excels in this role will:

• Answer the phone, triage calls, schedule appointments, schedule diagnostic testing and/or surgical procedures, obtain referral/authorizations, maintain physician calendar and other administrative duties.
• Support clinic operations by direct involvement with the physician(s) and nurse(s).
• Facilitate the access of patients to CCF through direct patient appointment scheduling or by serving as a liaison between patient and/or other medical departments.
• Work through and solve patient issues professionally and in a timely manner.
• Take and relay phone messages for the respective area in a clear and concise manner in accordance to CCF policy.
• Assist with calendar, meeting and travel arrangements as requested and ensure proper forms are completed.
• Ensure all patients are rescheduled relating to physician out days in a timely manner.
• Utilize the correct pathway to retrieve lab and radiology reports (via Net Access) and dictated reports (via Total eMed) as needed.
• Verify and update patient demographics and insurance information.
• Identify whether patients need a referral and/or authorization and obtain referral and/or authorization when necessary.
• Obtain proper information such as PCP, referring physician, CPT/DX codes prior to entering request into referral module.
• Input reasons for all visits on all appointments.
• Ensure same day add-on appointment is communicated to appropriate department personnel and authorization is secured.
• Complete and deliver surgery packets to OPS and Access Plus.
• Maintain complete and up-to-date documentation and files, including product and service quotes.

Minimum qualifications for the ideal future caregiver include:

• High School Diploma or GED
• Two years of clerical, customer service or other relevant experience
• Knowledge of medical terminology gained through experience or formal course work
• Basic math skills, such as addition, subtraction, multiplication, division and percentages
• Strong computer skills and working knowledge of Microsoft applications
• Typing competency with the ability to format, spell, punctuate, edit and proofread
• Excellent customer service, interpersonal and oral and written communication skills
• Ability to transcribe dictated correspondence if needed

Preferred qualifications for the ideal future caregiver include:

• Medical office or insurance experience

Physical Requirements:

• Ability to perform work in a stationary position for extended periods
• Ability to operate a computer and other office equipment
• Ability to travel throughout the hospital system
• Ability to communicate and exchange accurate information
• In some locations, ability to move up to 10 pounds

Personal Protective Equipment:

• Follows Standard Precautions using personal protective equipment as required for procedures.

The policy of Cleveland Clinic Health System and its system hospitals (Cleveland Clinic Health System) is to provide equal opportuni