Office Coordinator, Classical Christian Honors College

UNWSP; Minnesota; On-site; USD 28,000 - 29,000; Full time

Job summary

University of Northwestern – St. Paul is seeking an Office Coordinator for the Classical Christian Honors College on campus in St. Paul, MN.

This role provides essential administrative and operational support, coordinating processes, events, and communications to maintain a welcoming office aligned with Northwestern’s mission. The position requires strong organizational and interpersonal skills, with 1+ year of relevant experience and an emphasis on service.

Qualifications

• Associate degree OR equivalent combination of education and administrative experience.
• Minimum of one (1) year of relevant administrative experience.
• Strong organizational, communication, and customer service skills.
• Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community

Responsibilities

• Office Administration & Department Operations: Support daily operations, maintain organized information systems, and guide student employees through training, scheduling, and timesheets.
• Faculty Support: Coordinate resources and streamline classroom and instructional support to allow faculty to focus on teaching.
• Student Support & Customer Service: Be the first point of contact for students and assist with advising, registration, events, and engagement initiatives.
• Academic Process Coordination: Help coordinate course scheduling, catalog updates, textbook orders, and key academic records, and support accreditation documentation.
• Budget & Purchasing Support: Monitor departmental budgets and assist with purchasing, reimbursements, and vendor orders.
• Communication & Information Management: Create clear internal communications and maintain department webpages.
• Event & Project Coordination: Plan events, meetings, and student activities and support cross-cultural programs as needed.
• Perform other duties as requested or assigned.

Skills

Independence & Teamwork

Confidentiality

Organizational Skills

Technical Proficiency

Written & Verbal Communication

Flexibility

Financial Familiarity

Driver’s License

Background Check

Education

Associate degree or equivalent

Bachelor’s Degree or equivalent experience

Tools

Microsoft Office

Job description

Title: Office Coordinator, Classical Christian Honors College
VP Area: VP for Academic Affairs
Department: Classical Christian Honors College
Position Compensation: $20.00 - $21.25
Location: University Campus - St. Paul, Minnesota

Who We Are:
Northwestern is a faith-driven community, UNWavering in our Christ-centered principles and identity as those who profess faith in Jesus. Rooted in the unshakable foundation of God’s Word and our calling to impact His world, our mission and vision flow from these core values, expressed through Christ-centered higher education at the University of Northwestern – St. Paul and through gospel outreach and faithfulness with Northwestern Media.

Anticipated Start: January 2027

Position Summary:
The Office Coordinator provides administrative, operational, and communication support for the Classical Christian Honors College. This role ensures efficient day to day operations, supports faculty and students, coordinates departmental processes, and helps maintain a welcoming and organized office environment aligned with the mission of Northwestern and the departments being served.

Key Responsibilities

• Office Administration & Department Operations: Contribute to a smooth, well-coordinated department environment by supporting daily operations, maintaining organized information systems, and promoting consistent practices aligned with institutional standards. Collaboratively guide student employees through training, scheduling, and timesheet processes to ensure they are supported and effective in their roles.
• Faculty Support: Partner with faculty to anticipate needs, coordinate resources, and streamline classroom and instructional support so they can focus on teaching and academic quality. Support academic term preparation by tracking key timelines and ensuring information and materials flow efficiently across stakeholders.
• Student Support & Customer Service: Serve as a welcoming and knowledgeable first point of contact for students, connecting them with information, resources, and departmental support. Enhance the student experience by collaborating on advising, registration, events, and initiatives that strengthen engagement and retention.
• Academic Process Coordination: Support the accuracy and continuity of academic operations by helping coordinate course scheduling, catalog updates, textbook orders, and key academic records. Work closely with colleagues to gather assessment data, maintain accreditation documentation, and manage databases that contribute to program quality and institutional compliance.
• Budget & Purchasing Support: Assist with monitoring departmental budgets by providing timely information, identifying needs, and supporting financial planning conversations. Partner with internal and external stakeholders to process purchasing, reimbursements, vendor orders, and monthly P card reconciliation with accuracy and accountability.
• Communication & Information Management: Collaborate in shaping clear, timely internal communications—such as announcements, newsletters, and meeting materials that support shared understanding and decision‑making. Maintain department webpages and shared information channels to ensure content remains current, accessible, and aligned with institutional messaging.
• Event & Project Coordination: Contribute to the planning and implementation of events, meetings, student activities, and committee projects by coordinating logistics and ensuring a positive, well-organized experience. Support specialized initiatives—such as department activities or cross cultural/study abroad programs—through collaborative planning, documentation, operational coordination, and on‑site event support and attendance, as needed.
• Perform other duties as requested or assigned.

Qualifications

• Associate degree OR equivalent combination of education and administrative experience
• Minimum of one (1) year of relevant administrative experience
• Strong organizational, communication, and customer service skills
• Maintain a growing, personal relationship with Jesus Christ, reflect His character in all interactions, and faithfully uphold and embrace Northwestern’s mission, Doctrinal Statement and Declaration of Christian Community

Nice to Have:

• Bachelor’s Degree or equivalent experience
• Minimum of two (2) years of experience in higher education or nonprofit environments
• Minimum of two (2) years of experience in classical education setting
• Familiarity with student information systems or learning management systems

Key Skills

• Independence & Teamwork: Capable of working both independently and collaboratively, with minimal supervision.
• Confidentiality: Maintains discretion and handles sensitive information appropriately.
• Organizational Skills: Strong time management and problem-solving abilities; able to prioritize and meet deadlines with attention to detail.
• Technical Proficiency: Intermediate to advanced computer skills, including Microsoft Office and related software.
• Written & Verbal Communication: Strong writing, editing, proofreading, and verbal communication skills.
• Flexibility: Willingness to work occasional evenings and weekends as needed.
• Financial Familiarity: Experience managing budgets and financial resources within assigned responsibilities.
• Driver’s License: Valid driver's license and access to reliable transportation.
• Background Check: Must pass initial and ongoing background checks as a condition of employment.

Work Environment

Work Environment: The work environment involves working for a suburban, Christian university or Christian owned and operated radio station alongside those with a demonstrated commitment and personal relationship with Jesus Christ, a commitment to the mission and values of Northwestern, and an agreement to abide by all Northwestern policies.

All applicants must be authorized to work for any employer in the United States as we are unable to sponsor or take over sponsorship of an employment visa.

Northwestern's Benefits Overview