Office Coordinator - Bilingual

aboundhealth; Charlotte (NC); On-site; USD 22,000 - 28,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

401(k)

Paid trainings

Flexible schedules

Bonus opportunities

Job summary

Abound Health in Charlotte, NC seeks an Office Coordinator to support daily operations of the local office and assist clinical teams, DSPs, and clients with administrative and compliance tasks.

The role emphasizes detail orientation, strong communication, and ability to multitask in a fast-paced team environment. A High School diploma or GED and 2 years of relevant experience are required.

Qualifications

• High School Diploma or GED required.
• 2+ years of administrative/office management experience.
• Strong communication, organization and interpersonal skills.
• Proficiency with office software and OnTarget database.

Responsibilities

• Provide clinical & administrative support to QPs, DSPs and clients.
• Assist with SAR submissions, progress summaries, MAR follow-ups, and record audits.
• Monitor and maintain DSP and client records in compliance with Medicaid regulations.
• Track missing DSP notes and timesheets; liaise with DSPs to resolve issues.
• Assist with DSP training schedules, certifications and onboarding.
• Submit and track DSP status changes and troubleshoot OnTarget and LMS issues.
• Provide local recruitment and onboarding support.

Skills

Strong communication

Organization & multitasking

Office software proficiency

Spanish language ability

Valid driver’s license

Education

High School Diploma or GED

Tools

OnTarget

Job description

Abound Health is seeking a Office Coordinatorto support our Charlotte, NC office. In this essential role, you will ensure smooth daily operations of the office while providing key administrative and compliance support to our clinical teams, Direct Support Professionals (DSPs), and clients. If you're detail-oriented, customer-focused, and passionate about supporting others, this could be the role for you!

Key Responsibilities:

• Clinical & Administrative Support
• Assist Qualified Professionals (QPs) with SAR submissions, progress summaries, MAR follow-ups, and record audits.
• Monitor and maintain accurate DSP and client records in compliance with Medicaid and agency regulations.
• Track missing DSP notes and timesheets; communicate with DSPs to resolve issues.
• Assist with DSP training schedules, certifications, and onboarding processes.
• Submit and track DSP status changes and troubleshoot OnTarget and LMS system issues.
• Provide local recruitment and onboarding support.

Office Management

• Maintain a professional and welcoming office environment.
• Coordinate facility maintenance, vendor relationships, supplies, and equipment.
• Manage inbound communications and assist visitors.
• Organize staff, caregiver, and client events and create monthly calendars (Day Program, if applicable).
• Conduct emergency drills, inspections, and maintain required documentation (e.g., Hazard Communication Binder).
• Support CPR/First Aid trainings and internal quality follow-ups.
• Attend staff huddles and provide feedback to the clinical team.

Qualifications:

• High School Diploma or GED required.
• At least 2 years of administrative, office management, or related experience.
• Strong communication, organization, and interpersonal skills.
• Proficiency in office software and comfort with database systems (e.g., OnTarget).
• Ability to multitask in a fast-paced, team-oriented environment.
• Experience in behavioral health preferred but not required.
• Must be 18+, have a valid driver’s license, and pass background checks.
• Bilingual in Spanish preferred

Compensation & Benefits:

• The target pay range for this full-time, hourly non-exempt position is based on experience and qualifications.
• In addition to base pay, Abound Health offers a comprehensive benefits package for eligible employees, including medical, dental, life insurance, 401(k), paid trainings, certifications, flexible schedules, and bonus opportunities. Benefits begin after 60 days of employment, and 401(k) becomes available after 12 months.

Equal Employment Opportunity:

Abound Health is an equal opportunity employer. We evaluate applicants without regard to race, color, religion, gender, age, national origin, disability, sexual orientation, gender identity, or any other legally protected status.