Office Coordinator - AHN Vascular Surgery - Allegheny General Hospital - Full Time

Allegheny Health Network; Pittsburgh (Allegheny County); On-site; USD 38,000 - 52,000; Full time

Job summary

Allegheny Health Network, based in Pittsburgh, seeks a capable administrative professional to coordinate clerical tasks and support daily operations. You will schedule procedures, verify insurance, and liaise between physicians and patients, ensuring smooth patient flow.

Key duties include front office registration, data entry, and preparing reports. A valid Associate's degree is preferred, with 2 years of medical office clerical experience and proficiency in multiple software programs

Qualifications

• 2 years of clerical support experience in a medical office or equivalent education required.
• Experience with multiple computer software programs required.

Responsibilities

• Coordinates and oversees clerical functions. (25%)
• Schedules patients for procedures, diagnostic testing, and/or office visits; serves as liaison between physician and patients; maintains physician calendars.
• Screens and directs telephone calls; responds to internal and external inquiries.
• Performs general clerical tasks: correspondence, filing, data entry, faxing, copying; prepares reports and presentations using appropriate software.
• Supports front office activities including registration, insurance verifications, precertifications, and billing functions.
• Assists with ordering and tracking of operational and clinical items; performs other duties as assigned; may travel to satellite offices.

Skills

Clerical support

Customer service

Scheduling

Insurance verification

Data entry

Education

Associate's Degree (preferred)

Job description

COMPANY

Allegheny Health Network

GENERAL OVERVIEW

Supports and enhances the activities of the practice by providing administrative support and coordinating daily operations.

ESSENTIAL RESPONSIBILITIES

• Coordinates and oversees clerical functions. (25%)
• Schedules patients for procedures, diagnostic testing, and/or office visits. Provides patients with instructions and serves as liaison between the physician and patients. Maintains physician(s) calendars. (20%)
• Screens and directs telephone calls as appropriate. Takes appropriate actions and responds to internal and external customer inquiries. (20%)
• Performs clerical and administrative functions such as preparation of correspondence, filing, sorting mail, data entry, faxing, and copying. Prepares and maintains reports, databases, and presentations utilizing appropriate software. (15%)
• Supports front office including registration, chart preparation, insurance verifications, precertifications, and billing functions. (15%)
• Assists with ordering and tracking of operational and clinical items. (5%)
• Performs other duties as assigned or required.
• May travel to satellite office locations to support physician(s) as required.

QUALIFICATIONS

MINIMUM

• 2 years of clerical support, insurance verification and registration experience in a medical office setting or equivalent education required.
• Experience with multiple computer software programs required.

PREFERRED

• Associate's Degree preferred.
• Dependent on work location, Medical Assistant program graduate may be preferred.
• Driver's license may be required.

Highmark Health and its affiliates prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on any category protected by applicable federal, state, or local law.

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