Office Coordinator

America First Works, Inc; Washington; On-site; USD 50,000 - 70,000; Full time

Job summary

An advocacy organization located in Washington, DC is seeking an Office Manager to oversee daily office management and provide administrative support to senior leadership. The ideal candidate will have a Bachelor's degree and 2–4 years of relevant experience. Excellent communication skills and proficiency in Microsoft Office are essential. This role offers a chance to work in a fast-paced, mission-driven environment.

Qualifications

• 2–4 years of administrative, operations, or office management experience; preferably in nonprofit or political environment.
• Ability to manage multiple priorities.
• Flexibility to support events or special projects outside standard office hours.

Responsibilities

• Oversee daily management of the office, including supplies and equipment.
• Serve as the first point of contact for inquiries and visitors.
• Provide administrative support to senior leadership.

Skills

Excellent organizational skills

Time management

Strong written communication

Verbal communication

Customer service mindset

Proficiency in Microsoft Office Suite

Education

Bachelor’s degree in business administration or related field

Tools

CRM systems

Document management systems

Job description

**Location:** Washington, DC **Type of Employment:** Full-Time **Overall Responsibility:** America First Works (AFW) is seeking an Office Manager to ensure smooth and efficient day-to-day operations of the organization’s office environment. The ideal candidate is detail-oriented, proactive, and highly organized, with a strong commitment to supporting AFW’s mission and operational excellence as the team advances the America First Agenda. Responsibilities and Duties: • Oversee the daily management of the office, including supplies, equipment, and vendor relationships. • Serve as the first point of contact for general inquiries, visitors, and incoming correspondence. • Provide administrative support to senior leadership, including calendar management, meeting coordination, and document preparation. • Assist with planning and execution of internal meetings, staff events, and organizational briefings. • Maintain organizational files, records, and office systems—both physical and digital. • Coordinate IT needs and liaise with technology service providers as needed. • Manage logistics for travel, hospitality, and office-wide communications. • Support onboarding logistics for new employees, including workspace set-up and materials preparation. • Ensure compliance with internal operational protocols and assist with light HR or finance-related tasks as directed. • Provide logistical support for events, fly-ins, and team-wide initiatives in coordination with relevant departments. **Qualifications:** • Bachelor’s degree in business administration, communications, public policy, or a related field; relevant experience may be considered in lieu of a degree. • 2–4 years of administrative, operations, or office management experience—preferably in a nonprofit, advocacy, or political environment. • Excellent organizational and time management skills with the ability to manage multiple priorities. • Strong written and verbal communication skills, with a commitment to professionalism and discretion. • Proficiency with Microsoft Office Suite and common administrative tools; experience with CRM or document management systems a plus. • Friendly and solutions-oriented demeanor, with a customer service mindset. • Ability to work independently and collaboratively within a mission-driven, fast-paced environment. • Flexibility to occasionally support events or special projects outside standard office hours. **Compensation:** Salaries for positions will be commensurate with the experience, expertise, and skills of the individual.