Office Coordinator

Overstock.Com; United States; On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

401k (6% match)

Flexible schedules

Tuition reimbursement

Leadership development program

Mentorship program

Employee resource groups

Job summary

Bed Bath & Beyond is seeking an experienced Executive Assistant to support senior leadership in Nashville. You will manage calendars, coordinate domestic and international travel, and handle expense reporting with discretion.

The role requires strong Microsoft 365 skills, attention to detail, and the ability to thrive in a fast-paced environment. This on-site position offers growth opportunities and a dynamic, collaborative team atmosphere.

Qualifications

• 2+ years in an EA, coordinator, or admin role; internships and fast-paced service jobs count.
• Experience juggling calendars and booking travel, multi-leg trips a plus.
• Comfort with numbers; reconciling expenses or budgeting is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Word, Excel).
• Clear, confident communication—written and verbal.

Responsibilities

• Own executive calendars end-to-end — scheduling meetings and blocking focus time.
• Book flights, hotels, cars, and travel logistics for domestic and international trips.
• Prepare and submit expense reports accurately and on time; track travel spend.
• Draft correspondence and prep materials; keep digital files organized and searchable.
• Maintain discretion with confidential information and manage time-sensitive tasks.
• Support special projects and cross-team collaboration as needed.

Skills

Calendar management

Travel planning

Expense management

Microsoft 365

Communication

Attention to detail

Discretion

Team collaboration

Adaptability

Self-starter

Education

High School Diploma

Tools

Outlook

Teams

Word

Excel

Concur or similar travel tool

Job description

We Go Beyond: At Bed Bath & Beyond, we believe that everyone should “Be You!”. Bed Bath & Beyond is a community that upholds a culture of understanding, acceptance, and respect. We believe a person’s individuality, traits, beliefs, and characteristics should be valued and embraced. Living by this ethos is essential to the success of our business. Our goal is to foster a more inclusive environment where every employee visibly demonstrates inclusive behaviors and respect for individuals.

Keep the Calendar Running Smoothly

• Own executive calendars end-to-end — scheduling meetings, blocking focus time, and juggling last-minute changes without breaking a sweat.
• Make the call on scheduling conflicts, prioritizing what actually matters.
• Set up meetings that just work — rooms booked, video links sent, the right people looped in.
• Stay a step ahead, spotting scheduling issues before they become problems.
• Put together daily/weekly briefings so execs walk into every meeting prepped.
• Send the reminders and follow-ups that keep everyone on track.

Make Travel Painless

• Book flights, hotels, cars, and everything in between for domestic and international trips.
• Build itineraries people actually want to use — clear, realistic, and accounting for time zones and layovers.
• Handle the chaos when a flight gets delayed or canceled — rebook fast, keep everyone calm.
• Know the loyalty programs, preferred vendors, and travel policy inside and out.
• Be the person executives can text when something goes not as planned.
• Handle visa, passport, and documentation logistics so international trips go smoothly.

Own the Expense Process

• Prep and submit expense reports accurately and on time.
• Track travel spend and give execs and the Chief of Staff a clear picture, regularly.
• Work with Finance to make sure reimbursements happen fast.
• Keep records organized and audit-ready.
• Spot ways to save on travel costs and help keep spending on policy.

Be the Behind-the-Scenes MVP

• Handle confidential info with discretion — you're trusted with the details that matter.
• Draft correspondence, prep materials, and track follow-ups so nothing falls through the cracks.
• Keep digital files organized so anything can be found in seconds, not hours.
• Jump into special projects and new challenges as they come up — variety is part of the job.

What You Bring

• 2+ years in an EA, coordinator, or admin role — internships and fast-paced service jobs count too.
• Experience juggling calendars and booking travel (bonus points if you've planned a multi-leg trip for someone else — or yourself).
• Comfort with numbers — reconciling expenses or managing a budget, even informally, is a plus.
• Solid Microsoft 365 skills (Outlook, Teams, Word, Excel); bonus if you've used tools like Concur or similar.
• Clear, confident communication — written and verbal.
• An eye for detail that borders on obsessive (in a good way).
• The ability to stay cool and adapt when plans change fast, including outside 9-to-5.
• Trustworthiness and good judgment — you'll be handling sensitive info from day one.
• A self-starter mindset, with the collaboration skills to work well across teams.
• Flexibility and a genuine curiosity about how businesses operate.

Why You'll Like It

• Real exposure to executive decision-making — you'll see how the business actually runs, not just support it from a distance.
• Room to grow — this role is a strong stepping stone into operations, project management, or executive leadership support.
• A fast-paced environment where no two days look the same.
• A team that values initiative — bring ideas, not just task completion.

Education Requirements

High School Diploma required.

Physical Requirements

Physical Requirements Ability to operate a computer, telephone, and other standard office equipment. Ability to communicate effectively with employees, executives, vendors, and travel partners, including outside standard business hours as needed. Ability to remain in a stationary position for extended periods while performing administrative tasks. Ability to move throughout the workplace to access work areas, meeting rooms, files, and office equipment. Ability to exchange accurate information in person, via telephone, video conference, and email. Reasonable accommodations will be made to enable qualified individuals with disabilities to perform the essential functions of this role.

Located in the heart of the WeHo neighborhood in Nashville proper.

Additional Information

Beyond Retail Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristic. This position is classified as exempt under the Fair Labor Standards Act (FLSA). Employment with the company is at-will; either the associate or the company may terminate the employment relationship at any time, with or without cause or notice.

Who We Are:

We’re a passionate group of collaborative problem solvers and creative innovators, working on cutting-edge technology. From building award-winning retail applications (with amazing AR functionality) to creating leading blockchain and machine learning technologies, each of us embodies a unique value and contributes a diverse perspective to the team.

What We Offer:

• 401k (6% match)
• Flexible Schedules
• Tuition Reimbursement
• Leadership Development Program
• Mentorship Program
• Employee Resource Groups (LatinX, Black Employee Network, LGBTQIA+, Women’s Network, Women In Tech)
• And More…
• *Benefits vary based on position, tenure, location, and employee election
• Physical Requirements: This position requires you to sit, stand and perform general office functions. You may also be required to lift up to 25 pounds occasionally. Bending, stooping and reaching are also frequently required.

Equal Employment Opportunity

It is our policy to provide equal employment opportunity for all applicants and associates. This policy includes our commitment to ensure that all employment decisions are made without regard to race, color, religion, gender, national origin, disability, pregnancy, veteran status (including Vietnam era veterans), age, sexual orientation, gender identity, or any other non-job-related characteristic protected by law.

Back to Bed Bath & Beyond Careers

Bed Bath & Beyond is committed to an inclusive, outcome-driven, and empowering work environment. Join a team that encourages you to be authentically you. Bed, Bath & Beyond is a tech-driven online retailer located near Salt Lake City in the shadow of the Wasatch Mountains. Though we began in 1999 as Overstock, our brand has evolved from a liquidation startup to a billion-dollar online home retailer. In 2023 Overstock acquired the Bed Bath & Beyond branding and we've been helping customers from both companies create their dream homes ever since. In 2025 the company acquired the buybuyBaby branding bringing the two iconic brands back together.