Office Coordinator

Big-D Companies; Tempe (AZ); On-site; USD 42,000 - 58,000; Full time

Benefits offered by this job

Free Medical & Dental InsurancePremium

HSA (Health Savings Account) withempu

401k with Match

Mental Health Program

Long-Term & Short-Term Disability

Life Insurance

PTO & Holidays

Job summary

Big-D Southwest is seeking an Office Coordinator to join the Tempe, AZ team. The role supports visitors, phones, and administrative workflows in a construction environment.

Requires a High School Diploma or GED, 3–5 years of construction experience, and strong Microsoft Office skills. Candidate must excel at multitasking and working with multiple managers in a team setting.

Qualifications

• A High School Diploma or GED is required
• Business school, Associate’s degree or equivalent is a plus
• Microsoft Office Suite experience is required
• 3-5 years of construction experience required

Responsibilities

• Politely welcomes and assists all visitors at the corporate offices.
• Answer incoming phone calls promptly and transfer to the right person.
• Take messages when requested and screen solicitors as gatekeeper.
• Update job lists to track office personnel on jobsites.
• Maintain master phone list and extensions for new hires.
• Receive mail, packages, and plans; distribute items efficiently.
• Create shipping labels and coordinate outgoing express mail.
• Maintain mailroom mailboxes for new and terminated staff.
• Ensure office supplies are stocked and reorder when needed.
• Open and close the office at start/end of day.
• Record and advise on owner payments and checks received.
• Update bid boards and purchase order logs; distribute PO books.
• Reserve conference rooms; support other departments as needed.
• Coordinate with Accounting/HR/IT to support the office.
• Organize orientation and training for new personnel

Skills

Outlook

Meetings management

Communication

Multitasking

AR/AP

Document control

RFI/Submittals

Initiative

Teamwork

Education

High School Diploma or GED

Business school / Associate's degree

Tools

Microsoft Office Suite

Job description

Big-D Southwest is looking for an Office Coordinator. This is a great opportunity to start a career with a company that is on a mission to be the most sought-after company in the business. We seek and employee exceptional, hard-working, lifetime learners; we give them the tools to succeed when we find them. We have a culture of growth and achievement powered by innovation, supported by purpose and joy.

Big-D Southwest is looking for an Office Coordinator to join their team located in Tempe, AZ.

Experience/Training:

• A High School Diploma or GED is required
• Business school, Associate’s degree or equivalent is a plus
• Microsoft Office Suite experience is required
• 3-5 years of construction experience required

Critical Skills:

• Proficient in Outlook, organizing meetings, assigning tasks, working with distribution lists
• Clear written and verbal communication
• Organize and write procedures in a logical/methodical manner
• Ability to multitask and work on multiple projects simultaneously including manage priorities of multiple managers
• Consistently produces accurate work and has excellent attention to detail
• Work well in a team environment
• AR/AP skills, managing the release of payments to subs/vendors, assisting in creating of monthly bills to the owner, tracking cost, and other accounting duties as needed
• Proficient in document control and has the ability to assist in processing RFI’s and submittals
• Able to be resourceful and take initiative
• Maintains a friendly and courteous attitude, even under stressful situations
• Able to provide critical feedback in a manner that is conducive to employee growth

Duties, Responsibilities and Expectations: (other duties may be assigned to meet business needs)

• Politely welcomes and assists all visitors as they arrive at the corporate offices. Contacts employees to let them know the visitor has arrived.
• Promptly answers all incoming phone calls and promptly transfers calls to the appropriate person.
• Respectfully takes messages when requested.
• Uses best judgment and acts as a “gatekeeper” to screen solicitors who arrive in-person or call in to the office.
• Updates job lists in order to keep track of which office personnel are working on certain jobsites.
• Updates master phone list with phone extensions for new office hires and extension changes.
• Receives all incoming mail, packages, and plans. Ensures that all of the items are distributed to the correct recipient efficiently.
• Creates shipping labels and adds postage to outgoing mail. Coordinates the pick-up of all outgoing express packages and metered mail.
• Maintains mail room mailboxes for new & terminated employees.
• Ensures shipping and office supplies are well stocked and orders additional products when needed.
• Opens and closes the office at the beginning and end of each business day.
• Records and advises receipt of owner payments and other checks as received.
• Updates bid boards and purchase order logs and distributes purchase order books (as necessary).
• Reserve/coordinate conference rooms as requested.
• Assists all departments with various clerical needs.
• Coordinates with other departments such as Accounting, Human Resources, and Information Technology to support the local office.
• Organize orientation and training of new personnel
• Monitor and maintain office supplies inventory
• Committed to supporting Big-D’s policies and procedures
• Provide various administrative support to the office teams
• Free Medical & DentalInsurance premiums
• HSA (Health Savings Account) with employer contribution
• 401k with Match
• Mental Health Program
• Long-Term & Short-Term Disability
• Life Insurance
• PTO & Holidays

NOTE: Due to the high volume of applications received, only candidates selected for interviews will be contacted. Candidates must be legally authorized to work in the United States. No outside recruiters at this time. Unsolicited resumes from search firms or employment agencies, or similar, will not be paid a fee and become the property of Big-D Construction. #LI-Onsite

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.