Office Coordinator

Arboreal Management; Seattle (WA); On-site; USD 36,000 - 41,000; Full time

Benefits offered by this job

Health care benefits

401(k) with company matching

Paid time off

Growth opportunities

Job summary

Arboreal Management is seeking an organized Office Coordinator for our Seattle, WA office. This full-time, in-office role involves greeting visitors, handling mail and payments, ordering supplies, and supporting daily operations to keep the workspace efficient and welcoming.

The ideal candidate is polished, reliable, and detail-oriented, ready to pitch in with administrative projects and events. Join a close-knit team dedicated to high-quality housing and community service.

Qualifications

• Must be organized, friendly, and dependable with strong attention to detail.
• Ability to greet visitors and support day-to-day office operations.
• Proactive in handling everyday office tasks and special projects.

Responsibilities

• Greet visitors and maintain a welcoming, professional office environment
• Receive, sort, open, scan, and distribute mail and packages
• Accept and process payments at the office
• Order and maintain office, kitchen, and other supplies
• Keep common areas and conference rooms stocked and organized
• Make coffee and support daily office comfort and functionality
• Coordinate lunches, meetings, and company events
• Assist with printing, scanning, filing, and other admin tasks
• Support teammates with miscellaneous office needs and projects
• Take ownership to notice and complete tasks as needed

Skills

Highly organized

Professional demeanor

Attention to detail

Punctual

Team player

Job description

Office Coordinator

Arboreal Management | Seattle, WA
Full-Time, In-Office | $26–$30/hour

Arboreal Management is looking for an organized, friendly, and dependable Office Coordinator to help keep our Seattle office running smoothly.

We are a mission-driven, tech-enabled property management company focused on providing high quality affordable housing for Pacific Northwest residents. We are a close-knit team, having a lot of fun as we manage continued growth and providing support to each other and our community.

This is a hands-on, entry-level role for someone who enjoys being helpful, staying organized, and taking care of the many small things that make a busy workplace work well. You’ll be the first person many visitors meet and an important source of day-to-day support for our team.

We’re looking for someone who is polished and professional, but also happy to pitch in wherever needed. On any given day, that might mean greeting a visitor, processing an incoming payment, ordering supplies, setting up for a company event, making coffee, or helping a team member with an administrative project.

What You’ll Do

• Greet visitors and help create a welcoming, professional office environment
• Receive, sort, open, scan, and distribute incoming mail and packages
• Accept and process payments received at the office
• Order and maintain office, kitchen, and other supplies
• Keep common areas, conference rooms, and the kitchen stocked, organized, and ready for use
• Make coffee and help with the everyday details that keep the office comfortable and functional
• Coordinate lunches, meetings, celebrations, and company events
• Receive deliveries and coordinate with vendors and service providers
• Assist with printing, scanning, filing, shipping, document preparation, and other administrative tasks
• Help employees with miscellaneous office needs and special projects
• Notice when something needs to be done—and take ownership of getting it done

We are a fast growing company and have many career opportunities.

What We’re Looking For

You don’t need years of office experience. We care more about attitude, judgment, reliability, and attention to detail.

A strong candidate will be:

• Friendly, professional, and comfortable interacting with visitors and employees
• Highly organized and attentive to details
• Reliable and punctual
• Comfortable handling payments, documents, and other responsibilities accurately
• Able to communicate clearly in person, by phone, and in writing
• Comfortable using everyday office technology and learning new software
• Willing to tackle both routine tasks and unexpected requests
• Someone who takes pride in making things work well
• A team player who doesn’t think any reasonable task is “not my job”

Previous experience in an office, hospitality, retail, customer service, property management, or another customer-facing environment is helpful but not required. College graduates are welcome to apply.

Compensation & Benefits

• $26–$30 per hour, depending on experience
• Full-time employment
• Health care benefits
• 401(k) with company matching
• Paid time off
• Opportunity to learn and grow within a growing property management organization

About Arboreal Management

Arboreal Management is a growing property management company focused on providing high-quality housing and excellent service to residents, owners, and communities. Our Seattle office supports a busy team working across property operations, leasing, accounting, maintenance, and other functions.

We value people who are practical, thoughtful, dependable, and willing to roll up their sleeves. The Office Coordinator plays an important role in making our workplace welcoming, organized, and effective.

Schedule: Full-time, in-office in Seattle, Monday through Friday.