Recruiting Coordinator

SpaceXAI; Memphis (TN); On-site; USD 42,000 - 64,000; Full time

Job summary

SpaceXAI is seeking a Recruiting Coordinator to support a fast-paced, growth-oriented team. You will coordinate onsite, phone, and virtual interviews, manage candidate logistics, and ensure an exceptional candidate experience throughout the interview process.

Ideal candidates will bring strong organizational and communication skills, thrive in a startup-like environment, and be able to juggle multiple projects with flexibility. Visa sponsorship is available for exceptional candidates.

Qualifications

• Bachelor’s degree or equivalent required.
• Excellent organizational, project management, and multitasking abilities.
• Strong interpersonal and communication skills.
• Experience in fast-paced startup environments preferred.
• Ability to manage multiple projects and adapt to changing priorities.
• Team player with a high sense of urgency.
• Experience in people operations or recruiting functions preferred.
• Experience using applicant tracking systems (Greenhouse) is a plus.

Responsibilities

• Coordinate and manage onsite, phone, and virtual candidate interviews in a fast-paced environment.
• Schedule candidate interviews and manage logistics promptly and accurately.
• Represent and foster partnerships with stakeholders, candidates, hiring managers, and interviewers to deliver high-quality work.
• Lead ad hoc process improvements and other special projects.
• Maintain data integrity and update candidate records in the applicant tracking system (Greenhouse).
• Evaluate recruitment strategies and implement solutions to improve efficiency.

Skills

Organizational skills

Project management

Multitasking

Interpersonal communication

Written and verbal communication

Team collaboration

Sense of urgency

Education

Bachelor's degree or equivalent

Tools

Greenhouse ATS

Job description

SpaceXAI’s mission is to create AI systems that can accurately understand the universe and aid humanity in its pursuit of knowledge. Our team is small, highly motivated, and focused on engineering excellence. This organization is for individuals who appreciate challenging themselves and thrive on curiosity. We operate with a flat organizational structure. All employees are expected to be hands‑on and to contribute directly to the company’s mission. Leadership is given to those who show initiative and consistently deliver excellence. Work ethic and strong prioritization skills are important. All employees are expected to have strong communication skills. They should be able to concisely and accurately share knowledge with their teammates.

ABOUT THE ROLE:

We’re looking for individuals with a knack for attention to detail, organization, and coordination. Our Recruiting Coordinators will handle everything from scheduling interviews to tracking candidate data and ensuring that candidates have a lasting positive experience throughout the interview process. The ideal candidate has interest and possibly experience working in a fast‑paced startup‑like environment while wearing multiple hats to keep our candidate’s experience in mind. Availability, flexibility, and adaptability are the keys to success in this role.

RESPONSIBILITIES:

• Play a crucial role within a fast‑paced environment while working to coordinate and manage onsite, phone, and virtual candidate interviews
• Schedule candidate interviews and handle any type of candidate logistics promptly and accurately
• Represent and facilitate exceptional partnerships with all stakeholders, candidates, hiring managers, and interviewers to drive excellent customer service and consistent, high‑quality work
• Drive and participate in ad hoc process improvement initiatives and other special projects
• Ensure data integrity and update candidate records in the applicant tracking system, Greenhouse
• Evaluate and recommend recruitment strategies and solutions to make our processes more efficient

BASIC QUALIFICATIONS:

• Bachelor’s degree or equivalent

PREFERRED SKILLS OR QUALIFICATIONS:

• Excellent organizational, project management, and multitasking abilities
• Strong interpersonal and communication skills
• Previous experience in a fast‑paced environment
• Ability to manage multiple on‑going projects, be flexible to change, and adapt to shifting priorities
• Team player with a high sense of urgency
• Excellent written and oral communication skills
• Prior experience in people operations or recruiting functions

ADDITIONAL REQUIREMENTS:

• Available to occasionally work overtime, as schedules vary with operational needs; flexibility is key.
• Must be authorized to work in the US (visa sponsorship available for exceptional candidates).
• To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158, or be eligible to obtain the required authorizations from the U.S. Department of State. Learn more about the ITARhere.