Office Coordinator

Pae-Consulting-Engineers; Seattle (WA); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Employer paid health insurance (med/dn

Annual 401k profit sharing

Professional development reimburse

Cell phone stipend

Life insurance and disability benefits

Employee Assistance Program

9 paid holidays

Paid time off for sick leave, family,?

Job summary

PAE is seeking an Office Coordinator in Seattle to provide administrative support across departments. The role includes answering calls, greeting visitors, managing mail, scheduling, and coordinating meetings. Must maintain office supplies, support onboarding, and assist with events.

This is an on-site, five-days-per-week position in our Seattle, WA office. Ideal candidates will have strong organizational skills, excellent customer service, and discretion.

Qualifications

• High School Diploma required.
• Strong organizational and multitasking skills.
• Excellent customer service and professional phone manner.
• Dependability and flexibility.
• Confidentiality and ethical conduct.
• Willingness to travel.

Responsibilities

• Answer and direct incoming calls; greet visitors.
• Prepare outgoing mail and distribute incoming mail.
• Maintain calendars and coordinate meetings.
• Coordinate office supplies and catering.
• Set up/cleanup meeting rooms and shared spaces.
• Assist with onboarding and travel arrangements.
• Support events and special projects.

Skills

Organizational skills

Customer service

Multitasking

Professional phone manner

Confidentiality

Ethical conduct

Travel willingness

Education

High School Diploma

Tools

Microsoft Office Suite

Database Programs

Job description

The OpportunityThe Office Coordinator provides administrative support for PAE staff by performing routine clerical, secretarial and administrative activities to ensure smooth operations of the office. Typical duties include answering and directing incoming calls, welcome visitors, providing customer assistance, maintaining supplies and equipment, and mail distribution. This role requires working onsite five days per week in our Seattle office.Who We ArePAE is an engineering and design firm that turns complex challenges into reality. By leveraging the latest technologies, we solve problems in unique ways, and our designs enable buildings and communities to be more resilient and efficient. PAE is trusted by our clients in every aspect of a project's lifespan, from idea to occupancy. We set ambitious goals backed by analysis to significantly conserve water and energy while balancing costs and long-term operational needs. As a B Corp, we measure success by the benefits our projects provide to our clients, our communities, and our planet. We embrace innovation, transparency, sustainability, and lifelong curiosity.What You'll DoField phone calls and greet visitors providing a professional and welcoming office experiencePrepare outgoing mail; sort and distribute incoming mailProvide general administrative assistance to various departmentsMaintain calendars, schedule meetings, and coordinate communicationsAssist in the ordering, receiving, stocking and distribution of office suppliesCoordinate office catering needsCoordinate the setup and cleanup of meeting rooms and shared spaces; ensure kitchen/coffee areas are well-maintainedAssist with general onboarding requirementsBook travel arrangementsMaintain equipment check-outSupport internal and external in-office group eventsSpecial projects as neededPerform other duties as assignedWhat You BringStrong organizational and multitasking skillsExceptional customer service skills and professional phone mannerDependability and flexibilityConfidentiality and ethical conductPositive attitudeProficient in Microsoft Office SuiteExperience with Database Programs preferredHigh School DiplomaRelated office experience is a plusWillingness to travelWhat We OfferHiring Base Salary Range: $52,000-$67,600 annualThis position is eligible for time and a half overtime payThis is a fully onsite position based in our Seattle, WA officeThe base salary is one component of PAE’s competitive compensation package for employees. We take into consideration a variety of factors including but not limited to skills, abilities, experience, education, credentials, internal equity and geographic location in determining exact salary offered. At PAE, employees are eligible for annual compensation reviews based on performance and business needs. The above range represents PAE's good faith and reasonable estimate of the range of possible compensation at the time of posting.In addition, PAE offers a comprehensive benefits package which includes the following:Employer paid health insurance (medical, dental, vision)Annual 401k profit sharing based on company profit for the year and account contributionProfessional development reimbursements including state registration and professional association duesEmployer paid commuter/parking stipendCell phone stipendLife insurance and disability benefitsEmployee Assistance Program9 paid holidays including an additional employee-selected dayPaid time off for sick leave, family leave, community service, holidays and vacationTo learn more about our comprehensive benefits package, visit https://www.pae-engineers.com/careers/benefits. This information is provided per the Equal Pay ActOur commitment to pay equityPAE is a JUST label certified company; we demonstrate JUST label requirements within pay equity. Pay scales should meet or exceed applicable legislated wage requirements and industry standards and compensate, on the same basis, all individuals performing the same or similar work and work of equal value. We are committed to the principle of pay equity – paying employees equitably for substantially similar work. To learn more about pay equity and our commitments to equitable business practices, you may view our JUST label certification here: Living Future: Just Label Certification.To find out more visit our website.What We’re Made OfFounded in 1967, PAE is a leading sustainable engineering and consulting firm on a mission to deliver clean air, energy, and water for all. We specialize in mechanical, electrical, and plumbing engineering, building performance analysis, technology design, and lighting design (LUMA). PAE designs some of the nation's highest-performing and most regenerative built environments across the U.S., from Living Buildings to all-electric buildings and beyond. Learn more at pae-engineers.com.Our portfolio includes over 100 LEED Platinum projects as well as dozens of projects that have either achieved or are pursuing the Living Building Challenge, Passive House, Architecture 2030, Carbon Neutral, Net Zero Energy, and Net Zero Water.Fine PrintPlease note that resumes received from third party recruiters or agencies will not be accepted unless requested directly by PAE Talent Acquisition and with a prior signed fee agreement. If candidates without a previously signed recruiter fee agreement are submitted, PAE reserves the right to engage with and hire those candidate(s) without any obligation financial or otherwise to the recruiter or agency.In order to provide equal employment and advancement opportunities to all individuals, employment decisions at PAE will be based on merit, qualifications and abilities. PAE does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender (sex), national origin, age, veteran status, sexual orientation, gender identity, physical characteristics historically associated with race, disability, genetic information or any other characteristic protected by applicable law.PAE will make reasonable accommodations for qualified individuals with known disabilities unless doing so would result in an undue hardship. This policy governs all aspects of employment including: selection, job assignment, compensation, discipline, termination and access to benefits and training.#LI-hybrid