Office Coordinator

Jefferson Health; Philadelphia (Philadelphia County); On-site; USD 32,000 - 46,000; Full time

Job summary

Jefferson Health's Student Health Services Clinic seeks an administrative support professional to streamline scheduling, office flow, and supplies. You will handle EMR data entry, appointment coordination, and patient communications while assisting with on-campus events and room reservations.

The role emphasizes accuracy, confidentiality, and collaboration with clinical staff to ensure service excellence in a busy university health setting.

Qualifications

• High School Diploma or GED required; lab tech certification preferred.
• Experience in a medical office or hospital unit is preferred.
• Strong EMR data entry and scheduling abilities.

Responsibilities

• Schedule patient appointments for the Provider staff.
• Maintain supplies and manage ordering and billing.
• Oversee onboarding for Student Workers and medical records requests.
• Ensure CLIA compliance and medical records storage.

Skills

EMR scheduling

Phone answering

Lab tech drawing

Education

High School Diploma/GED

Lab tech certification preferred

Job description

Job Details

Maintain the scheduling, office flow, and supplies for Student Health Services Clinic

Number of Positions In Requisition

1

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Communicates with Students, Family Members (if applicable), Campus Partners and other Medical Offices in a professional and courteous manner.
• Data entry, faxing, scanning and run reports
• Schedules patient appointments for the Provider staff.
• Maintains suplies and manages ordering and billing for the same.
• Oversees the schedules and onboarding initial requirements for Student Workers.
• Processes medical records requests and oversees compliance with medical records storage.
• Maintains CLIA compliance assuring licensure is kept up-to-date.
• Enters lab orders and calls for pick ups
• Assists with on campus event scheduling and room reservations ex. Flu Clinic

Competencies (Knowledge, Skills, And Abilities Required)

• Electronic Medical Records (EMR) skills for scheduling and data entry and retrieval
• Phone answering skills
• Lab Tech/ Lab drawing skills preferred

Minimum Education and Experience Requirements

• High School Diploma or GED required, and lab tech certification preferred

Experience

• Working in a medical office or hospital unit in client facing role preferred

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Philadelphia University

Primary Location Address

3243 School House Lane, Philadelphia, Pennsylvania, United States of America

Company description

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Equal Employment Opportunity Statement

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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