Office Coordinator

Jefferson Health Plans; Philadelphia (Philadelphia County); On-site; USD 32,000 - 42,000; Full time

Job summary

Jefferson Health Plans seeks an administrative scheduling support to assist the Student Health Services Clinic. The role requires coordination of patient appointments, data entry in EMR systems, and ensuring smooth daily clinic operations on campus.

Responsibilities include managing clinic supplies, onboarding student workers, handling medical records requests, and supporting on-campus events like flu clinics.

Qualifications

• EMR systems for scheduling and data entry
• Phone answering and front-desk communication
• Lab drawing skills preferred

Responsibilities

• Interacts with co-workers, visitors and staff per Jefferson values
• Schedules patient appointments for Providers
• Maintains supplies and manages ordering and billing
• Oversees onboarding for student workers
• Processes medical records requests and ensures storage compliance
• Maintains CLIA licensure up-to-date
• Enters lab orders and coordinates pickups
• Assists with on-campus event scheduling and room reservations

Skills

EMR scheduling/data entry

Phone answering

Lab drawing (preferred)

Education

High School Diploma or GED

Lab tech certification (preferred)

Job description

Number of Positions In Requisition

1

Job Details

Maintain the scheduling, office flow, and supplies for Student Health Services Clinic

Job Description

Essential Functions

• Interacts with co-workers, visitors, and other staff consistent with the values of Jefferson.
• Communicates with Students, Family Members (if applicable), Campus Partners and other Medical Offices in a professional and courteous manner.
• Data entry, faxing, scanning and run reports
• Schedules patient appointments for the Provider staff.
• Maintains suplies and manages ordering and billing for the same.
• Oversees the schedules and onboarding initial requirements for Student Workers.
• Processes medical records requests and oversees compliance with medical records storage.
• Maintains CLIA compliance assuring licensure is kept up-to-date.
• Enters lab orders and calls for pick ups
• Assists with on campus event scheduling and room reservations ex. Flu Clinic

Competencies (Knowledge, Skills, and Abilities Required):

• Electronic Medical Records (EMR) skills for scheduling and data entry and retrieval
• Phone answering skills
• Lab Tech/ Lab drawing skills preferred

Minimum Education and Experience Requirements:

Education

• High School Diploma or GED required, and lab tech certification preferred

AND

Experience

• Working in a medical office or hospital unit in client facing role preferred

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Philadelphia University

Primary Location Address

3243 School House Lane, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow’s professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.

Jefferson is committed to providing equal educational and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status.

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time(including per diemcolleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

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