Office Coordinator

Talentify; Philadelphia (Philadelphia County); On-site; USD 42,000 - 54,000; Full time

Job summary

Talentify is seeking a Clinic Coordinator to handle receptionist duties, patient scheduling, and clerical tasks within a clinical setting. The role involves supporting administrative and clinical operations and ensuring smooth workflow across the department.

The ideal candidate brings 3–5 years of clinic coordination or admin assistant experience, plus a high school diploma, and can manage chart filing, archiving, and communications with patients and providers.

Qualifications

• Three to five years experience as a clinic coordinator or administrative assistant.
• Experience performing receptionist and scheduling duties is required.

Responsibilities

• Perform receptionist, scheduling and clerical duties.
• Respond to inquiries, assist patients courteously.
• Manage administrative and clinical tasks of a Clinic Coordinator.
• File patient charts and maintain chart organization.
• Schedule follow-up appointments and coordinate with PCP.
• Answer phones and route callers.

Skills

Receptionist duties

Scheduling

Clerical duties

Administrative support

Education

High School Diploma

Job description

Job Summary

• Performs receptionist, scheduling and clerical duties.
• Perform receptionist activities by responding to inquiries, assisting the patients courteously and in accordance with departmental and division procedures.
• Responsible for administrative and clinical management as well as routine clinical duties of a Clinic Coordinator.
• Must be able to understand all of the concepts involved in the job specific standards.
• May require independent judgment.
• Responsible for filing of patient charts and loose paper.
• Responsible for chart preparation and organization, retrieving charts for clinic visits and phone messages from file room and/or archives.
• Responsible for archiving charts and maintaining a spreadsheet outlining the details of the archived charts for departmental referral.
• Responsible for copying and mailing and/or faxing of medical records to patients, other hospitals, lawyers, personal representatives and social security or disability determination.
• Responsible for scheduling follow up appointments and checking out patients.
• Responsible for calling patient PCP for new patients.
• Answer telephones, route, and screen callers, take messages, and provide routine information to callers promptly and courteously.
• Other duties as assigned by supervisors.

Skills

Required Skills & Experience

• Three (3) to five (5) years experience as a clinic coordinator or administrative assistant.

Preferred Skills & Experience

• N/A

Education

Required Education

• High school diploma.

Preferred Education

• N/A

Required Certifications & Licensure

• N/A

Preferred Certifications & Licensure

• N/A

EEO

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”