OFFICE COORDINATOR

ADP, Inc.; Peoria (IL); On-site; USD 36,000 - 48,000; Full time

Job summary

ADP, Inc. in Peoria, IL is seeking an Office Administrator who provides reception and administrative support to Sales Agents and the public.

The role involves processing listings, handling mail and deposits, and coordinating daily office operations. Regular travel to regional offices may be required; you will use Microsoft Office and back-office software, manage logs and reports, and assist the managing broker as needed.

Qualifications

• Combination of education and experience sufficient to perform essential duties.

Responsibilities

• Process listings, sales, and closings that are turned in by the agents in the region.
• Scan and deposit checks
• Use our various computer programs to process listings, sales, and closings for the region
• Perform receptionist responsibilities: greeting visitors, answering calls, scheduling appointments, and providing information regarding real estate listings
• Process incoming and outgoing mail
• Assist Sales Agents with troubleshooting and resolving issues
• Assemble listing and buyer packets as needed
• Maintain logs and monthly reports for the office
• Monitor office supplies and complete order process
• Maintain organized files on all work processes
• Open and close the office daily per local instructions
• Support the managing broker as needed

Skills

Excellent communication skills

Personable and friendly

Proficient with technology

Ability to work under pressure

Strong follow-up

Typing skills

Problem-solving

Highly organized

Adaptable

Education

Education and/or experience

Tools

Microsoft Office

Google products

Job description

The Administrator performs daily activities necessary to operate a residential real estate office. The Office Administrator is a professional and personable resource to the Sales Agents and the public. They perform a variety of receptionist and administrative activities. Regular travel to other regional offices may be required.

ESSENTIAL DUTIES AND RESPONSIBILITIES

General Duties Include:

• Process listings, sales, and closings that are turned in by the agents in the region
• Scan and deposit checks
• Use our various computer programs to process listings, sales, and closings for the region
• Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, and providing general information regarding real estate listings
• Process incoming and outgoing mail
• Assist our Sales Agents with troubleshooting and resolving issues
• Assemble listing and buyer packets, as needed
• Maintain accurate logs and monthly reports for the office
• Monitor office supplies and complete order process when necessary
• Maintain organized and accurate files on all work processes
• Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)
• Support the managing broker as needed

QUALIFICATIONS

Person should possess the following:

• Excellent communications skills
• Personable and friendly
• Proficient with technology (Microsoft Office, Google products and other back-office software)
• Ability to work well under pressure balancing multiple priorities and assignments to meet deadlines
• Consistent with follow up and follow through
• Strong typing skills
• Ability to handle and resolve recurring problems
• Must be highly organized
• Adaptable to various personalities/situations

EDUCATION and/or EXPERIENCE

Combination of education and experience sufficient to successfully perform the essential duties of the job

LANGUAGE SKILLS

Ability to read and understand documents and to communicate with agents and other staff members in a courteous and professional manner

MATHEMATICAL SKILLS

Basic Accounting knowledge helpful in processing closings, deposits and the monthly billing statements

REASONING ABILITY

Ability to define the problem, establish facts and draw a valid conclusion to solve the problem and plan initiatives

PHYSICAL DEMANDS

Mobility to work in a standard office setting using standard office equipment including:

• Stamina to maintain attention to detail despite interruptions
• Strength to lift and carry files weighing up to 3 pounds
• Vision to read printed materials and a computer screen
• Hearing and speech to communicate in person and over the telephone

WORK ENVIRONMENT

Frequently subject to interruptions in a moderate noise level office setting