Office Coordinator

AdventHealth; Orlando (FL); On-site; USD 25,000 - 39,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

Paid Time Off from Day One

403-B Retirement Plan

Parental Leave

Career Development

Mental Health Resources

Job summary

AdventHealth in Orlando, FL is seeking an administrative coordinator to support department reception, manage calendars, plan meetings and events, and maintain records. The role requires strong clerical skills and proficient computer applications.

You will assist with budget coordination, policy updates, and basic Intranet/website maintenance, while ensuring excellent customer service and confidentiality in a fast-paced healthcare setting.

Qualifications

• Knowledge of organizational policies, procedures, and systems.
• Knowledge of clinic office procedures, computer system, and applications.
• Excellent customer service, oral, and written communication skills.
• Ability to multitask in a fast-paced environment.
• Ability to read, interpret, and apply policies and procedures.

Responsibilities

• Supports department reception, maintains appointment calendars, arranges meeting rooms and catering, and coordinates basic events.
• Assists management with coordination and oversight of department functions, including campaigns and employee events.
• Oversees department equipment and office supplies, ensuring adequate supplies and servicing.
• Maintains department files, databases, and records including payroll matters and education.
• Creates and maintains department reports, forms, spreadsheets, and documents; assists with budget coordination.
• Updates department policies and procedures; may assist with policy creation.

Skills

Microsoft Word

Excel

PowerPoint

Outlook

Customer service

Oral and written communication

English communication

Clerical skills

Education

Associate degree

High School Diploma

Job description

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

All the benefits and perks you need for you and your family: Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule: Full time Shift: Day (United States of America) Address: 601 E ROLLINS ST City: ORLANDO State: Florida Postal Code: 32803

Job Description

• Supports department reception, maintains appointment calendars, arranges meeting rooms and catering, and coordinates basic events.
• Assists management with coordination and oversight of department functions, including various campaigns, holiday, and employee events.
• Oversees department equipment and office supplies, ensuring adequate supplies are maintained and equipment is serviced as required.
• Maintains department files, databases, and records, including employee records such as time and attendance, payroll matters, and education.
• Creates, compiles, and maintains various department reports, forms, spreadsheets, and documents, and assists with budgetary coordination and oversight.
• Updates and files department policies and procedures, and may recommend updates and assist with policy and procedure creation.
• Supports department with secretarial functions including correspondence; PowerPoint presentations; and meeting agendas, minutes, and distribution.
• Assists with the update and maintenance of the department website and/or Intranet site.
• Performs department Information Services coordinator functions including requesting and modifying computer access, assisting with equipment needs, and basic training and troubleshooting of department applications.
• Attends meetings as requested and may serve on various committees.
• Assists with or is responsible for department training functions.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Knowledge of organizational policies, procedures, and systems. [Required]
• Knowledge of clinic office procedures, computer system, and applications. [Required]
• Proficient in computer applications such as Microsoft Word, Excel, PowerPoint, and Outlook. [Required]
• General clerical skills including knowledge of general office and communication equipment. [Required]
• Knowledge of medical practices, terminology, and reimbursement policies. [Required]
• Excellent customer service, oral, and written communication skills. [Required]
• Ability to deal effectively with employees, patients, medical, and administrative staff professionally. [Required]
• Ability to handle a multitude of tasks simultaneously in a fast-paced working environment. [Required]
• Skill in planning, organizing, delegating, and supervising. [Required]
• Skill in evaluating the effectiveness of existing methods and procedures, identifying problems, researching, and recommending resolutions. [Required]
• Skill in developing and maintaining department quality assurance. [Required]
• Skill in exercising a high degree of initiative, judgment, discretion, and decision-making. [Required]
• Ability to plan, organize, prioritize, and direct the work of others. [Required]
• Ability to read, interpret, and apply policies and procedures. [Required]
• Ability to set priorities among multiple requests. [Required]
• Ability to communicate effectively and professionally in English, both verbally and in writing. [Required]
• Ability to interact with all levels of employees and establish partnerships. [Required]
• Discretion and ability to maintain confidentiality. [Required]
• Good problem-solving skills. [Required]
• Flexibility, and ability to multi-task and meet deadlines. [Required]
• Positive attitude and strong collaborator. [Required]
• Independent, effective, and efficient at time management, and project management. [Required]
• Meticulous and excellent planning/organization skills. [Required]
• Strong customer service orientation and strong people skills. [Required]
• Ability to effectively respond to time-sensitive issues and meet deadlines. [Required]
• Ability to manage multiple projects simultaneously. [Required]
• Additional languages preferred. [Preferred]
• Knowledge of development activities and Raisers Edge preferred. [Preferred]
• Working knowledge of Lotus Notes, Mindjet Mind Map software, and Visio preferred. [Preferred]
• Knowledge of processes and tools for scheduling training preferred. [Preferred]
• EPIC access and other registration applications preferred. [Preferred]

Education

• Associate [Preferred]
• High School Grad or Equiv [Required]

Field of Study

• None required

Work Experience

• 1+ experience in a lead position within a medical practice [Preferred]
• 1+ working in medical practice environment [Preferred]
• Working in medical practice environment [Preferred]

Additional Information

• None required

Licenses and Certifications

• None required

Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/23km2677

Pay Range: $17.80 - $28.48

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.