Medical Student Coordinator

AdventHealth; Orlando (FL); On-site; USD 27,000 - 43,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

PTO from Day One

403-B Retirement Plan

Parental Leave

Career Development

Whole Person Well-being

Mental Health Resources

Pet Benefits

Job summary

AdventHealth in Orlando, FL is seeking a trainee coordination specialist to manage document retention, rotation files, and access for visiting residents and students. You will coordinate databases, badge requests, and program logistics, working with residency coordinators and departments to ensure smooth trainee onboarding.

The role emphasizes attention to compliance, effective communication, and independent work to support Florida Hospital’s mission and clinical education programs.

Qualifications

• Bachelor's degree preferred in healthcare administration or related field.
• Proficient with Microsoft Office (Outlook, Word, Excel).
• Experience with Visiting Student Application Service (VSAS) or graduate medical education is a plus.

Responsibilities

• Manages document retention for trainees and ensures compliance with guidelines.
• Maintains files for returning rotations and PPD compliance.
• Handles badge requests for visiting residents and students.
• Coordinates computer access for trainees.
• Assists in implementing and maintaining relevant databases.
• Liaises with residency program coordinators and directors to fill rotation slots.
• Coordinates events and activities for medical students.
• Organizes orientation materials for students and visiting residents.

Skills

Document management

Multitasking

Communication

Data entry

Independent work

Education

Bachelor's degree

Healthcare administration or related field

Job description

Our promise to you: Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better. All the benefits and perks you need for you and your family: Benefits from Day One: Medical, Dental, Vision Insurance, Life Insurance, Disability Insurance Paid Time Off from Day One 403-B Retirement Plan 4 Weeks 100% Paid Parental Leave Career Development Whole Person Well-being Resources Mental Health Resources and Support Pet Benefits

Schedule: Full time Shift: Day (United States of America) Address: 601 E ROLLINS ST City: ORLANDO State: Florida Postal Code: 32803

Job Description

• Manages document retention for trainees, ensuring compliance with organizational guidelines.
• Maintains files for returning rotations and PPD compliance.
• Handles badge requests for visiting residents and students.
• Coordinates computer access for trainees.
• Assists in the implementation and maintenance of relevant databases.
• Serves as the primary contact for allied health schools and the Association of American Medical Colleges (AAMC) Visiting Student Application Service (VSAS).
• Communicates with various departments to facilitate trainee coordination.
• Organizes and presents orientation materials to students and visiting residents.
• Ensures completion of Computer Based Learning (CBL) modules.
• Arranges TB testing and mask fitting as required.
• Ensures affiliation agreements are current and properly maintained.
• Liaises with residency program coordinators and program directors to fill rotation slots with qualified medical students.
• Coordinates events and activities for medical students.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to effectively prioritize and multi-task while producing high quality outcomes and meeting deadlines [Required]
• Strong organizational and problem-solving skills. [Required]
• Ability to exercise good judgement and discretion with sensitive personal information. [Required]
• Well-developed professional verbal and written communication skills. [Required]
• Computer skills with accurate data entry and typing ability of 40 wpm. [Required]
• Ability to work independently with minimal supervision and excellent follow-through: self-motivated, self-disciplined, and detail oriented. [Required]
• Ability to implement department goals and program objectives within the perspective of Florida Hospital’s mission, vision, values and passion. [Required]
• Ability to speak and present in front of an audience. [Required]
• Ability to commit to the mission, vision, values and passion of Florida Hospital. [Required]

Education

• Bachelor's [Preferred]
• Field of Study: Two years of college in healthcare administration, business or health-related field in communication, business, heath care administration or similar field

Work Experience

• 3+ of experience at a medical school, gme office or medical office [Preferred]
• 3+ of experience in an office setting [Required]
• Experience in graduate medical education [Preferred]
• Experience in medical school database agreements [Preferred]Experience in Microsoft Office including Outlook [Required]
• Experience using Visiting Student Application Service [Preferred]

Physical Requirements

Physical Requirements: (Please click the link below to view work requirements) Physical Requirements - https://tinyurl.com/msy4mja2 Pay Range: $19.42 - $31.07

Background Screening Requirement (Florida Law) Certain positions are subject to Florida Level 2 background screening, including fingerprinting, as required by state law. Applicants may review general information about Florida’s background screening requirements at the Florida Care Provider Background Screening Clearinghouse: https://info.flclearinghouse.com/

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances.

Every day, our fellow team members show up to work, unified by one shared mission: Extending the Healing Ministry of Jesus Christ. As a faith-based health care organization, our story is one of hope as we strive to heal and restore the body, mind and spirit. Though our facilities are spread across the country, this unwavering belief binds us together. Across every office, exam and patient room, we’re committed to providing individualized, holistic care. This is our Christian mission, and it inspires us to help make communities healthier and happier.