Office Coordinator

Wagestream; Northern, New York (KY, NY); Hybrid; USD 60,000 - 70,000; Full time

Benefits offered by this job

15 days vacation + holidays

12 weeks maternity leave

2 weeks paternity leave

Health, dental and vision benefits

Apple MacBooks equipment

401K program

Job summary

Wagestream is seeking an NYC Office Coordinator to manage the day-to-day of our New York office and support our Arlington, VA presence. The role includes hosting visitors, coordinating desks and meeting spaces, and running team events within budget.

You’ll be the first line for basic tech issues, manage supplies and vendors, and help optimize office operations across sites with occasional travel to VA.

Qualifications

• Experience as an Office Coordinator or Workplace Manager.
• Self-starter capable of taking initiative and owning tasks.
• Comfortable with Google Workspace and Slack.
• Calm under pressure and adaptable to changing priorities.
• Excellent people skills and hospitality mindset.

Responsibilities

• Host visitors and maintain desks and meeting rooms.
• Plan and execute team socials and external events within budget.
• Serve as first point of contact for basic office tech and facilities issues.
• Manage office supplies, deliveries, and day-to-day vendors.
• Oversee multi-site operations in New York and Arlington with occasional travel.

Skills

Office Coordination

People skills

Event planning

Vendor management

Tools

Google Workspace

Slack

AI tools

Job description

# Office CoordinatorOperations|New YorkStream is on a mission to bring financial wellbeing to all workers.We partner with some of the world's most well-known employers, like Crate & Barrel, Driven Brands, General Electric, New Balance, Restaurant Brands International (RBI) and others, to give their teams access to fairer financial services. Over 3 million people track their shifts and earnings, start their first savings account, use budgeting tools, access financial education and choose when they want to get paid. All in one smartphone app.Stream is unique: VC-backed and growing at scale-up pace, but with a social conscience. Some of the world's leading financial charities and impact funds were our founding investors.You'd be joining a team of over 300 passionate, ambitious people across the UK, Europe and US, building a category-leading FinTech product with the mission to improve the lives of millions.**What you'll do**Our offices are a big part of how we work. They're where the team gets together, where we host customers and partners, and where a lot of our culture happens. As our NYC Office Coordinator, you'll run the day-to-day of our New York office and make it somewhere people look forward to coming into.You'll also be responsible for our Arlington, VA office, with regular trips down to see the team there. It's a varied role with a lot of autonomy. We're growing quickly in the US and you'll have a real say in how our offices grow with us.* Employee experience. Host visitors, keep desks and meeting rooms set up and stocked, and spot what the team needs before they have to ask.* Events and hospitality. Run our team socials, external events and VIP visits from start to finish. You'll own the workplace and run events within budget, manage vendors and catering, and get the most out of what we spend.* Tech and facilities. Be the first port of call for basic office tech and facilities issues, and fix the small things before they get in anyone's way.* Office operations. Manage supplies, inventory and day-to-day vendors, keep the space in good shape, handle mail and deliveries, and look for simpler ways of doing things.* Multi-site ownership. Look after office operations in New York and Arlington so both teams get the same standard, with planned trips to VA when needed.**What you bring*** Experience as an Office Coordinator, Workplace Manager or in a similar operations role.* You're a self-starter. You take the initiative, solve problems yourself and see things through without needing to be chased.* Comfortable with Google Workspace and Slack, and open to using AI tools to make the day-to-day easier.* Calm when things are busy, and happy to switch priorities when they change.* Great with people. You enjoy hosting, bringing people together and making the office feel welcoming.* Organized, with a sharp eye for detail.* You get on with things, especially when they're time-sensitive.**Location:** New York, on-site 5 days a week, with regular travel to our Arlington, VA office.**Salary:** The base salary range for this role is $60,000 to $70,000, plus equity and benefits.**Benefits*** 15 days vacation in addition to federal holidays, as well as flexible time off allowances for any ad-hoc childcare/family/caring needs.* 12 weeks paid Maternity Leave and 2 weeks paid Paternity Leave for employees with over 12 months service.* Health, dental and vision benefits (a number of these are paid in full for the employee).* Swanky equipment, such as the latest Apple MacBooks.* We want to invest in you financially, so we have a 401K program.And of course, the best benefit of all: access to Stream!At Stream we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Stream is an equal opportunity workplace. We are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, or veteran status.