OFFICE COORDINATOR

Illinois Comptroller; Northern (KY); Hybrid; USD 48,000 - 63,000; Full time

Job summary

Illinois Department of Juvenile Justice is seeking a motivated Office Coordinator to support a Principal and manage educational records, reports, and contracts. The role involves inputting data, preparing budget-related materials, and ensuring compliance with district policies.

The ideal candidate has at least two years of related office experience or formal secretarial training, strong typing skills, and excellent organizational abilities.

Qualifications

• Two years of secretarial/business college or high school plus two years related office experience.
• Ability to type accurately 30 wpm.
• Strong organizational skills and attention to detail.

Responsibilities

• Prepare technical educational reports and budget related reports.
• Input and maintain education records using software applications.
• Communicate with school districts and staff regarding policies and procedures.
• Provide guidance to youth and clerical staff and support daily office functions.

Skills

Typing 30 wpm

Office administration

Education

Secretarial or business college

High school diploma

Job description

We continually strive for a workforce that reflects the growing diversity within the State of Illinois. A variety of employee backgrounds, perspectives, ideas and experiences are crucial to our ability to most effectively serve the public. Bilingual skills welcome

Reasonable Accommodation Statement

The State of Illinois is committed to working with and providing reasonable accommodations to people with disabilities. Further, federal law requires employers to provide reasonable accommodation to qualified individuals with disabilities. Please tell us if you require a reasonable accommodation to apply for a job, interview for a job, or for any other activity related to the hiring process. Examples of reasonable accommodation include, but are not limited to, making a change to the application process (if possible), providing documents in an alternate format, using a sign language interpreter, or using specialized equipment.

To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center at [e-mail] or call [phone] for further information and to request or discuss an accommodation.

Sponsorship for Employment

The State of Illinois does not provide sponsorship for employment visa status (e.g. H-1B visa status), nor is the State able to provide extensions of optional practical training (OPT) under the STEM-designated degree program for F-1 students. To be considered for permanent employment with the State of Illinois, applicants must be currently authorized to work in the United States on a full-time basis.

Disclosure of Salary Information

In compliance with the Illinois Equal Pay Act, 820 ILCS 112/1 et seq., the State does not seek, request, or require a job applicant’s wage or salary history. Employment decisions are not made based on an applicant’s wage or salary history. To that end, please do not include wage or salary information in your resume or other profile or application materials.

Job Title: OFFICE COORDINATOR

Job Requisition ID:58504
Opening Date: 09/22/2026
Closing Date: 10/06/2026
Agency: Department of Juvenile Justice
Class Title:OFFICE COORDINATOR - 30025
Skill Option:Keyboarding
Bilingual Option:None
Salary:Salary: Anticipated Starting Salary $4,272 a month; Full Range $4,272 - $5,641 a month
Job Type: Salaried
Category: Full Time
Number of Vacancies: 1
Bargaining Unit Code: RC014 Clerical Employees, AFSCME
Merit Comp Code:
Work Hours: 8am-4pm Mon-Fri with Sat/Sun off
Anticipated Hybrid Work Schedule Availability: 1 to 5 Days per week in office, depending on operational needs
Headquarter Location: Grafton - 17808 State Highway 100 W
Work County: Jersey
Agency Contact: [e-mail]

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.

Why Work for Illinois?

Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you're helping to improve schools, protect our natural resources, or support families in need, you're part of something bigger-something that touches the lives of every person who calls Illinois home.

No matter what state career you're looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.

Position Overview:

The Illinois Department of Juvenile Justice is seeking a motivated candidate to serve as clerical assistant to the Principal at IYC Pere Marquette. The incumbent in this position will perform duties such as: the preparation of technical educational reports and contractual agreements, utilizing software applications to input and maintain education records, preparing budget related reports and correspondence, and will function with a wide latitude of independence in communicating and complying with school district educational and institutional policies and procedures. The ideal candidate will possess great attention to detail and organizational skills.The Department of Juvenile Justice encourages all interested and qualified individuals to apply!

Essential Functions:

• Under direction, provides office support functions in preparation of technical educational reports, utilizing application of advanced software to gather, input/retrieve information in Juvenile Tracking System and Microsoft Office Suite.
• Responds to inquiries from staff and students regarding educational policies and procedures, educational assignment of youth, school district policies and procedures.
• Provides guidance and direction to youth and contractual clerical support staff.
• Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.

Minimum Qualifications:

• It is a requirement of this position that you possess knowledge, skill and mental development equivalent to two (2) years of scretarial/business college

or completion of high school and two (2) years of related office experience

or two (2) years of independent business experience.

• It is a requirement of this position that you possess the ability to type accurately 30 wpm.

Preferred Qualifications (In Order of Significance):

• Prefers extensive knowledge of office practices, procedures and programs.
• Prefers extensive knowledge of composition, grammar, spelling and punctuation.
• Prefers extensive knowledge of basic mathematics.
• Prefers working knowledge of the logic of computer programs.
• Prefers ability to follow oral or written instructions.
• Prefers ability to operate commonly used manual and automated office equipment and perform routine maintenance.

Conditions of Employment:

• Requires the ability to pass an Illinois Department of Corrections (IDOC)/Illinois Department of Juvenile Justice (IDJJ) background check.
• Requires ability to pass a drug screen. The use of unauthorized drugs by an employee, regardless of position held, is prohibited.

The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

About the Agency:

The mission of the Illinois Department of Juvenile Justice (IDJJ) is to build youth skills and strengthen families by promoting community safety and positive youth outcomes. Over 900 staff members from across various departments—security, programming, education, mental health, and more—collaborate with the understanding that youth are physically, emotionally, and cognitively different from adults. The department provides extensive services to young people through a developmental, treatment-focused model of care that builds youth resiliency, engages families, and promotes community safety at the five youth facilities it operates across the state. IDJJ serves and houses approximately 150 youth and is responsible for approximately 500