Office Coordinator

Compass Health Center; Northbrook (IL); On-site; USD 40,000 - 58,000; Full time

Benefits offered by this job

Medical/dental/vision plans

401k with company matching

PTO

Job summary

Compass Health Center in the Chicago area is seeking an Office Coordinator to manage day-to-day office operations and improve the patient experience through effective facility and office coordination. You will handle supplies, deliveries, invoicing, and coordinating with leadership to maintain a smooth work environment.

The role requires strong communication, detail orientation, and a collaborative mindset in a clinical setting.

Qualifications

• High school diploma required; Bachelor's Degree preferred.
• 1-3 years in office coordination or administrative capacity.

Responsibilities

• Coordinates office supplies, ordering, stocking, organizing and tracking deliveries.
• Facilitates onsite deliveries and coordinates with vendors for ongoing needs.
• Reconciles invoices and tracks payments with the finance department.
• Oversees onsite maintenance visits and coordinates with leadership.
• Supports staff with lunch orders and new hires onboarding.

Skills

Office coordination

Administrative capacity

Attention to detail

Communication skills

Time management

Collaboration

Education

High school diploma

Bachelor's degree preferred

Tools

Microsoft Office

Adobe

Job description

Weekly outpatient therapy isn't always enough, and a trip to the ER isn't the only answer. Patients and their families rely on CompassHealth Center whenincrisis – every day, wehelp people overcome depression, anxiety, suicidality, obsessions/compulsions, trauma, chronic pain, and other obstacles in order for our patients to live freely.

About This Role

We are seeking a goal-oriented and self-motivated Office Coordinator to facilitate the day-to-day office operations. If you are passionate about improving the patient experience through facility and office coordination, you would be a great fit on our team.

Your Responsibilities will include:

• Coordinates office supplies; responsible for ordering, stocking, organizing and tracking deliveries for office and kitchen supplies.
• Coordinates and facilitates onsite deliveries and works with appropriate vendors for ongoing needs.
• Assists in improving process whereby leaders and staff can obtain supplies in a timely manner.
• Respond to maintenance tickets in a timely manner
• Coordinates site specific office furniture and works with appropriate leadership team members for ongoing needs.
• Coordinates with finance department to reconcile invoices, track payments, receipts and process invoices.
• Oversees onsite maintenance visits.
• Ensures comfortable office/facility working environments; including thermostat adjustments and updating facility maps/ interior signage needs.
• General clerical duties, including; organizing information by receiving and distributing communications materials; collecting and mailing correspondence; copying/scanning documents; processing FedEx shipments & return labels for documents; and maintaining stock of original facility paperwork/documentation and transposing electronically.
• Assists in updating office labeling door discs & seating/furniture plans when needed.
• Coordinates schedule for shredding bins and monthly visits.
• General office/facility scheduling.
• Assist with staff office lunch orders, medical drug representative/prescriber lunches and scheduled tours.
• Coordinate new hires including; office seating, badge photos, badge printing, new hire basket & tour building while going over operational procedures for the building.
• Perform other related duties as required and assigned.

Qualifications (necessary skills and experience required):

• Are an Office Coordinator that shares the team's sense of urgency about the need to improve patient experience through facility/office coordination.
• High school diploma required; Bachelor's Degree preferred.
• At least 1-3 years of work experience in an office coordination or administrative capacity.
• Strong project coordination skills paired with the ability to synthesize information from a variety of sources.
• Acute attention to detail and a focus on efficiency.
• Excellent communication skills and time management skills.
• A strong sense of integrity and compassion coupled with the ability to work within a clinical environment.
• Proven ability to work collaboratively and professionally with a diverse group of associates, peers, directors, suppliers, clients and customers.
• Proficient with Microsoft Office (especially Excel and Word) and Adobe.
• Authorized to work in the U.S.

Who We Are

Compass Health Center is a recognized leader in crisis-level mental health, bringing passion, connection, and patient-centered care to the PartialHospitalizationand Intensive Outpatient space (PHP/IOP). Based in Chicagoland, we serve hundreds of patients every day, ranging from ages 5 through adulthood, in our onsite facilities or through our flourishing virtual programming.Compass fills a critical gap between outpatient and inpatient care through an intermediate level of Behavioral Healthcare.

A few more things we want you to know: our values are super important to us, and hopefully will be to you, too. Cultural humility, teamwork, continuous improvement, connection, patient centered care, passion, innovation, and agility should be your power sources. Joining Compass is an opportunity to feel fulfilled through a joint mission towards healing our communities.

We know that you will be dedicated to your purpose here. We look at that investment as a two-way street. We are proud to offer plenty of space for growth, and opportunities to pursue continuous development within our organization.

For eligible positions, our other benefits include:

• comprehensive medical/dental/vision plans
• 401k program with company matching
• generous PTO (including competitive parental leave after 1 year of employment)
• continuous training through CEU seminars and volunteering opportunities

What’s Next?