Office Coordinator

Rhian_Convatec; Northbridge (MA); Hybrid; USD 35,000 - 50,000; Full time

Job summary

A leading healthcare company is seeking an Administrative Support professional to assist their sales teams in Northbridge, MA. The role involves collecting medical documentation for new clients, handling office tasks, and ensuring compliance with state regulations. Strong organizational and communication skills are essential for this position, along with the ability to multitask effectively in an office environment.

Qualifications

• High school diploma required; college degree preferred.
• Clerical and administrative experience required.
• Medical administrative skills preferred.

Responsibilities

• Provide administrative support to sales teams and manage medical documentation.
• Request necessary documentation for clients.
• Assist with reporting and tracking for Outside Sales Reps.

Skills

Communication skills

Problem solving

Organization

Multitasking

Education

High school diploma

College degree (preferred)

Tools

Microsoft Office

Adobe Acrobat Reader

Job description

Focused on supporting individuals, teams, departments or entire offices including:
•Data entry and paper/electronic document filing/archiving
•Scheduling/coordinating meetings, diaries, and travel arrangements
•Receiving/relaying telephone messages from internal and external sources
•Researching vendors for office supplies/equipment and outsourcing services
•Planning office events, moves, and assisting with office space planning
•Implementing corporate programs and requirements at the local office level

Requires basic knowledge of job procedures and tools obtained through work experience and may require vocational or technical education. May require the following proficiency:
• Works under moderate supervision.
• Problems are typically of a routine nature but may at times require interpretation or deviation from standard procedures.
• Communicates information that requires some explanation or interpretation.

Position Overview:

To provide administrative support to the sales teams. Collect medical documentation and information to setup new clients of 180 Medical. Audit patient files to meet state rules and regulations.

Key Responsibilities:

· Request (via fax, email, and phone) necessary documentation for clients

· Assist with reporting and tracking for Outside Sales Reps

· Contribute on company projects as assigned

· Make entries as appropriate in MT2

· Assist auditors by answering questions and providing requested information

· Send business letters and Thank You card as requested by Sales Team

· Cross flow pertinent information with assigned team members and sales reps

· All other duties as assigned

Qualifications/Education:

• Must have a high school diploma; college degree preferred, not required.

• Clerical and administrative experience required.

• Possess medical administrative skills

• Good verbal and written communication skills with professionals in clinics and hospitals

• Ability to reason and problem solve

• Multi task a variety of issues

• Strong organization skills

• Highly proficient in Microsoft Office programs

• Familiar with Adobe Acrobat Reader

• Excellent attention to detail

• Reliable and dependable

• Able to work independently

• Flexible and adaptable to changes in environment and industry

• undefined

Dimensions:

Physical Demands

• Regularly required to sit, stand, walk, and occasionally bend and move about the facility.

• Infrequent light physical effort required.

• Occasional lifting under 20 lbs.

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• undefined

  Working Conditions

  · Work performed in an office environment,

  Special Factors

  · This role can be performed remotely.

Beware of scams online or from individuals claiming to represent Convatec

A formal recruitment process is required for all our opportunities prior to any offer of employment. This will include an interview confirmed by an official Convatec email address.

If you receive a suspicious approach over social media, text message, email or phone call about recruitment at Convatec, do not disclose any personal information or pay any fees whatsoever. If you’re unsure, please contact us at [e-mail].

Equal opportunities

Convatec provides equal employment opportunities for all current employees and applicants for employment. This policy means that no one will be discriminated against because of race, religion, creed, color, national origin, nationality, citizenship, ancestry, sex, age, marital status, physical or mental disability, affectional or sexual orientation, gender identity, military or veteran status, genetic predisposing characteristics or any other basis prohibited by law.

Notice to Agency and Search Firm Representatives

Convatec is not accepting unsolicited resumes from agencies and/or search firms for this job posting. Resumes submitted to any Convatec employee by a third party agency and/or search firm without a valid written and signed search agreement, will become the sole property of Convatec. No fee will be paid if a candidate is hired for this position as a result of an unsolicited agency or search firm referral. Thank you.

Already a Convatec employee?

If you are an active employee at Convatec, please do not apply here. Go to the Career Worklet on your Workday home page and View "Convatec Internal Career Site - Find Jobs". Thank you!