Office Coordinator

Layton Services; Newark (OH); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Paid weekly

Direct deposit

Mileage reimbursement

Paid time off

Paid holidays

401(k) with match

Medical insurance

Dental insurance

Vision insurance

Life insurance

Job summary

Layton Services seeks an Office Coordinator to serve as the central support hub for administrative and front-office operations. You will assist the Managing Partners, organize daily office tasks, and be the first contact for employees, clients, and vendors.

Responsibilities include project coordination, documentation control, license renewals, expense audits, and safety/manual assembly. Strong organizational skills and reliability in a construction-adjacent environment are essential.

Qualifications

• Basic accounting knowledge and experience with accounting software.
• Proficiency with Office 365 (Outlook, Word, Excel).
• Notary may be obtained after hire.
• Valid driver’s license and reliable transportation.
• Ability to learn quickly, multi-task, handle disruptions, and be self-motivated.
• Customer service driven and detail-oriented.
• Prior construction industry experience preferred.

Responsibilities

• Assist with project coordination and scheduling as needed.
• Coordinate, maintain, and archive job-specific documentation.
• Audit monthly credit card statements.
• Track and maintain company license renewals.
• Assemble Safety & Project Manuals.
• Answer phones, retrieve mail, perform bank drops, and complete general filings.
• Coordinate office lunches when needed.
• Maintain daily office cleanliness and organization.
• Support year-end and project close-out processes.
• Social media content creation & posting.
• All other duties as assigned.

Skills

Accounting basics

Accounting software

Office 365

Notary

Driver's license

Multi-tasking

Customer service

Detail oriented

Construction experience

Tools

Office 365

Job description

Summary of Office Coordinator Position at Layton Services:

The Office Coordinator serves as the central support hub for Layton Services' administrative and front-office operations. This role ensures that the office runs efficiently by providing high-quality administrative support to the Managing Partners, organizing daily office functions, and serving as the first point of contact for employees, clients, and vendors.

Compensation & Benefits:

• - Competitive Pay (Negotiable based on experience)
• - Paid Weekly, Direct Deposit
• - Mileage Reimbursement
• - Paid Time Off
• - Paid Holidays
• - 401(k) Investment with Layton Services' matching
• - Medical, Dental, Vision, and Life Insurance

Key Duties and Responsibilities:

• - Assist with project coordination and scheduling as needed
• - Coordinate, maintain, and archive job-specific documentation
• - Audit monthly credit card statements
• - Track and Maintain company license renewals
• - Assemble Safety & Project Manuals
• - Answer phones, retrieve mail, perform bank drops, and complete general filings
• - Coordinate office lunches when needed
• - Maintain daily office cleanliness and organization
• - Support year-end and project close-out processes
• - Social media content creation & posting
• - All other duties as assigned

Qualifications and Skills:

• - Basic accounting knowledge and experience in accounting software
• - Proficient in Office 365 (Outlook, Word, Excel, etc.)
• - Notary (May be obtained upon hire)
• - Valid driver's license & reliable transportation
• - Ability to learn quickly, multi-task, manage disruptions, and be self-motivated
• - Customer service driven
• - Detail-oriented
• - Prior experience in the construction industry preferred

Required Competencies:

• - Oral Comprehension: Understanding spoken words and ideas
• - Written Comprehension: Understanding written information
• - Reading Comprehension: Interpreting written sentences in work-related documents
• - Oral Expression: Communicating information clearly through speech
• - Speech Recognition: Identifying and understanding spoken words
• - Speech Clarity: Speaking clearly and effectively
• - Writing: Communicating ideas effectively in written form- Active Listening: Paying full attention, understanding, and responding appropriately
• - Social Perceptiveness: Understanding others' reactions and behaviors
• - Near Vision: Seeing details at close range
• - Confidentiality: Protecting all company and client information in accordance with ethical standards and instructions

Physical Demands:

The physical demands listed below represent those required to successfully perform the essential functions of this position. Reasonable accommodations may be made for individuals with disabilities.

While performing the duties of this job, the employee is frequently required to stand and walk. The employee is regularly required to sit, talk, hear, and actively listen. Occasionally, the employee may be required to lift, carry, push, or pull items. The employee must regularly lift and/or move up to 15 lbs., and frequently lift and/or move up to 5 lbs.