Project Assistant

STO Building Group Careers; Dallas (TX); On-site; USD 40,000 - 55,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401(k) retirement plan with employer match

Paid time off

Employee Assistance Program

Job summary

STO Building Group Careers is looking for a Project Assistant in Dallas, Texas. This role will provide essential administrative and project coordination support to ensure projects run efficiently and documentation is accurate.

The ideal candidate should have at least 2 years of experience in an administrative role, preferably in construction. Responsibilities include managing project records, tracking deliverables, and coordinating with subcontractors. Competitive benefits include medical, dental, vision, and a 401(k) retirement plan.

Qualifications

• Minimum of 2 years experience in secretarial or administrative work.
• Previous experience in a construction company preferred.
• Knowledge of Layton Construction's work methods preferred.

Responsibilities

• Manage project records and documentation for construction projects.
• Coordinate communication with subcontractors and internal teams.
• Assist in contract compliance processes.

Skills

Typing speed of at least 50 wpm

Excellent written and verbal communication skills

Organizational skills

Ability to multitask

Team player

Education

High school diploma or equivalent

Post high school administrative assistant training preferred

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

Summary

The Project Assistant provides essential administrative and project coordination support to construction teams to ensure projects run efficiently and documentation is accurate and complete. This role is responsible for managing project records, tracking key deliverables, coordinating communication with subcontractors and internal teams, and supporting contract and compliance processes. The Project Assistant plays a critical role in maintaining organization, driving timely follow-up, and upholding Layton’s standards of quality, integrity, and operational excellence throughout the project lifecycle.

Duties

• Assembles, compiles, and/or prepares the following documents to ensure efficient and complete documentation for construction projects: contracts, purchase orders, owner pay requests, project insurances, bonds, Notices of Commencement, legal documents required for project start/completion, warranties, owners’ operations and maintenance manuals, and as-built drawing for closeout; monitors and enforces legal and insurance compliance with respect to all required construction paperwork, including paperwork required in-house.
• Assists in buyout of projects by verifying prequalification of subcontractors to include completion of safety and financial review.
• Instructs project team in organized filing system and assures its proper use.
• Periodic audits to ensure executed contract documents (subcontracts & subcontract change orders) are filed in project BOX folder.
• Prepares agendas and other meeting documents as directed by project team.
• Records and/or transcribes minutes as directed by project team.
• Ensures timely responses from subcontractors for contract paperwork.
• Creates and maintains project compliance items as required by owner and Layton contract.
• Upon VP/ Project Team approval, disburses payment to compliant subcontractors.
• Assists in establishing OCIP or CCIP program per contract requirements. Maintains required documents for program.
• Administers contracts and purchase orders assigned by project team including initiating CMIC workflow.
• Monitors progress of CMiC workflow for subcontract and subcontract change order approvals (including eSign).
• Prepares and issues change orders to subcontractors and owners for extra work performed on the project.
• Coordinates with project team to ensure planning for project milestones including permitting, groundbreaking, topping off, project closeout are met.
• Discusses and coordinates personal goals and important issues, and objectives.
• Drafts, transmits, and files correspondence.
• Performs other related duties as assigned.

Qualifications

• High school diploma or equivalent.
• Types a minimum of 50 wpm.
• Has at least 2 years’ experience in secretarial or administrative work.
• Proficient in Microsoft Word, Excel, PowerPoint, and Outlook and is able to create and edit legal documents and spreadsheets using each application.
• Has excellent written and verbal communication skills.
• Has excellent organization skills; develops systems that provide access to information with the ability to retrieve and deliver required information effectively.
• Has the ability to handle multiple tasks simultaneously; can establish priorities and an effective course of action.
• Has the ability to accomplish routine tasks.
• Is a team player; works well with other people; takes time to help co-workers, customers, and others achieve their goals and assignments.
• Has the ability to perform essential duties and responsibilities efficiently, accurately, and safely, with or without reasonable accommodation, and without posing a threat of harm to self or others.
• Previous experience working in an administrative role in a construction company preferred.
• Knowledge of basic work methods, techniques and systems used by Layton Construction preferred.
• One to two years post high school administrative assistant training preferred.
• Prior construction industry experience preferred.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Health Savings Account
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account
• 401(k) retirement plan with employer match
• Life & AD&D Insurance
• Long-term Disability Insurance
• Short-term Disability Insurance
• Critical Illness Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• Home & Auto Insurance
• Family Support
• Pre-tax Paid Parking/Public Transportation
• Paid time off
• Time Away Benefits
• Paid Holidays
• Group Legal
• Employee Stock Purchase Plan
• Identity Theft Protection
• Pet Insurance
• Employee Assistance Program

Structure Tone Southwest is an equal opportunity employer.We evaluate qualified employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.